5 Reasons to Upgrade your Guard Tour System

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5 Reasons to Upgrade your Guard Tour System
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Its winter, an excellent time to deal with
broken pipes. The transition from old tech to new
can be challenging, but its time to toss out the
broken pipes and make the switch from paper
where youve been to real-time software and a
data-driven solution where you need to be. 
Sure, there are costs, but the effort required to
turn around the proverbial battleship and the
commitment to get-it-now-rather-than-later pays
off at several levels and in real
dollars. Reason 1 Make Your Money Work
Smarter How much time do you spend every day,
every week, staring at data that tells you what
you didnt fix or cant go back and change? When
you multiply your bill rate or your aggregate
staffing cost per hour by the number of hours
spent doing repetitive, administrative tasks, the
pain-to-reward equation is an easy hurdle to get
over.
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Reports from many end users substantiate the
theory that its possible to recapture a minimum
three to four hours of non-productive time every
week.  Take away printing, scanning and emailing
to enable managers and supervisors to spend
quality time nurturing client relationships and
attending to needs of your officers.  Converting
administrative time to customer service
investments is just one reason to leave pipes and
paper behind and switch to a data-driven software
solution.  There are at least four more
reasons. Reason 2 NFC Technology is Here to
Stay At sites all over the world, officers
conduct repetitive patrols and require simple
means to confirm presence or compliance with work
requirements.  Near Field Communications (NFC)
functions are available on almost all new Android
smartphones or tablets, allowing the mobile
worker to read the programmed serial numbers of
durable, inexpensive NFC tags just like toll
road sensors scan the identification of a
vehicles toll road transponder.  Within seconds,
data associated with tags is displayed,
transmitted and compiled triggering a variety of
recording, reporting and notification processes.
 Tags cannot be spoofed or copied like barcodes
and come in a variety of styles, shapes and
forms. Android devices are becoming more
ruggedized, less expensive and simpler to
operate.  With NFC tags, a company or contractor
can sustain a variety of guard tour processes,
asset inventories or compliance processes
augmented with pictures, video clips and text.
NFC is making smartphones smart and essential
elements of the security managers toolkit.
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Reason 3 You Have GPS and Really Want to Use
It! Rather than build a fence with GPS, put it to
work for your accounts or organization in
real-time.  Use technologys power to leverage
staffing resources, accelerate service delivery,
and improve work performance.  Take advantage of
synergies between more efficient GPS-enabled
devices and proactive software tools to track
tasks, responders, and outcomes.  Dispatchers
immediately identify available mobile patrol
units while documenting tasks and initiating
service requests.  Software locates responders
who can be tracked as they accept new
assignments, while they travel to sites, and then
automatically compiles information to verify
completion and compliance.  Data is permanently
archived, immediately secured and instantly
reported using customizable forms, schedules and
distribution lists features you control.  ?GPS
also improves the value of Lone Worker
Protection applications, which is another reason
for tossing out your old pipes and upgrading to a
real-time solution. Reason 4 You Want Lone
Worker Safety Features but Dont Want to Pay
Extra for Them The cost of regular wireless
services voice, push-to-talk and data will
balloon out of control when adding features and
third-party solutions to support safety and
compliance mandates.  Rather than bolt on another
application to your smartphone or tablet, give
your officers an integrated solution that links
programmable safety features to the same software
that supports routine incident reporting, daily
activity alerts, Post Order distribution, and
messaging. 
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Software enables, manages and reports a variety
of Lone Worker features creating not only a
real-time response and support capability but an
audit trail to prove that measures were taken to
keep officers safe.  You cant get this from
pipes, wands, or key-operated technologies, none
of which works in real-time, which is another
reason to upgrade. Reason 5 Real-time Means
Now and You Like That Old tech never tells you
whats wrong when it happens, which keeps you
behind the response curve.  Make the switch to
real-time data collection, real-time information
sharing and real-time situational awareness. 
Dont wait to download.  Get what you need to
know, when you need to know it.  Post Orders can
be updated and distributed immediately.
 Security officers read new Post Orders,
bulletins or Passdowns  and you know they did
immediately.  Messages, tour status, reports,
activity alerts, emergency notifications all
move with the speed of modern connectivity and
satisfies the demands of customers and managers
immediately.  Call receivers, dispatchers and
even clients can see the status of mobile workers
in a different building, across town, or twelve
time zones away immediately.  KPIs can be
gathered, shared and analyzed immediately. 
Forms, features and functions can be customized,
changed and deployed to the field immediately. 
Cant do that with broken pipes.  Learn
management by exception and completely change
the culture and dynamic of chain-of-command
reporting.  Let technology tell you if your
expectations are met.  Give stakeholders precise
feedback, timely reports and meaningful
information.
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Reason 6 Its Here Now and Not as Expensive as
You Think I know, the title of the blog said five
reasons but this is important and were not
paying for newsprint by the column inch. Funding
change can be as challenging as making the
decision to change.  By focusing on strategic
objectives, whatever they are to you and your
organization and in any combination retention,
business growth, productivity or profitability
upgrading from broken pipes and paper systems to
a truly integrated real-time, data-drive solution
comes down to numbers, and more questions.  Does
the financial commitment pay off?  Whats my real
ROI?  How does this scale as needs expand?  How
does this adapt as requirements change?  The good
news is Trackforce has that data for you and yes,
well make those broken pipe problems go
away. Article Resource- http//www.trackforce.co
m/5-reasons-upgrade-guard-tour-system/