How Can Policy Management Software Benefit Your Business

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How CanBenefit Your Business?
Policy Management Software
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• In todays corporate world, it is essential for
  executives to set official policies and
  procedures in writing. In recent years, a number
  of software programs have been devised to help
  companies with this important business function.
  Below well explore the various facets and
  advantages of policy and procedure management
  software.

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What Is Policy Management Software?

• This kind of software provides a centralized
  solution for generating, distributing, and
  storing official policy and procedure paperwork.
• It can also be used to disseminate other types of
  important documentation, such as tests, surveys,
  and questionnaires.
• Its even possible to use it to distribute
  audio/video files.

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Preventing Legal Problems

• Its important to confirm that company personnel
  has received and reviewed policy and procedure
  documentsfailure to accomplish this can lead to
  serious legal repercussions. This software helps
  businesses track this data.
• The software logs the date and time when a
  particular employee has accessed a document.
• The system also stores the employees official
  confirmation that they accept the terms of the
  document.

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Tracking Historical Versions of Documents

• In general, policy documents are subject to
  periodic revisions. This can cause problems if
  there is any ambiguity about the exact time a
  particular policy went into effect, or when it
  was updated.
• Policy and procedure management software can
  archive different versions of a policy document,
  including employee acceptance of terms.

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Long-Term Document Storage

• Its wise for companies to retain policy and
  procedure documents as long as possible, even
  after this documentation has been updated or
  otherwise rendered obsolete. A business that
  cannot produce these old documents may have
  trouble defending itself in court if an
  ex-employee presses a wrongful termination or
  harassment suit.
• This software can store these documents for many
  years on a secure server, where they can be
  easily retrieved.

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Targeted Distribution of Documents

• Policy and procedure management software allows
  executives to send these documents and related
  files only to personnel who need to see them. The
  system can be set to distribute a particular
  document to a specific individual, a department,
  or the entire company.
• Similarly, the system can protect privacy by
  restricting employee access to stored documents
  so a worker will be able to review only those
  files that pertain to their position.

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Improving Efficiency

• Unclear company policies can lead to confusion
  that harms productivity. It can also cause
  morale-damaging conflicts if employees havent
  been properly informed

about policies governing interpersonal conduct.
Policy management software provides a convenient
central location where employee handbooks and
other relevant documents can be easily consulted.
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Consistent Document Formatting

• Because policy and procedure documents tend to be
  created and updated on an ongoing basis, these
  files often become a patchwork of different
  formats and designs. This looks unprofessional
  and may confuse personnel.
• Policy and procedure management software solves
  the problem by standardizing the formatting and
  structure of these documents.

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• The ComplianceBridge Corporation manufactures a
  variety of web-based solutions that enable
  businesses to manage their compliance and IT
  responsibilities. Founded in 2006, the company is
  headquartered in Silicon Valley, CA. Learn more
  at compliancebridge.com.

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Sources

• http//compliancebridge.com/products/policy-proced
  ure-management/benefits.html
• http//compliancebridge.com/products/policy-proced
  ure-management/features.html
• http//compliancebridge.com/products/policy-proced
  ure-management.html