SAP

1
Fundamentals of SAP Business One
Contents

• SAP Solutions for Small and Midsize Businesses
  (SMB)
• Additional components for SAP Business One
• General functions in SAP Business One

2
Fundamentals of SAP Business One Unit Objectives
At the conclusion of this unit, you will be able
to

• Describe SAP's product offerings for the SMB
  market
• Discuss the features and technology of SAP
  Business One
• Outline the additional components that are
  available for SAP Business One
• Navigate through SAP Business One and choose how
  the data is displayed

3
Fundamentals of SAP Business One Course
Overview Diagram
Master Data
Purchasing A/P
Inventory Transactions
Fundamentals of SAP Business One
Sales Opportunities
Sales A/R
Production
Cross-Functionality
4
Fundamentals of SAP Business One Business
Scenario

• You are the managing director of a midsize
  company and want to implement a new software
  solution to make your business processes more
  efficient. You have heard that SAP also offers
  software solutions for companies of your size.
  You would like to find out what these products
  have to offer, and which one is most suitable for
  your company.

5
SAP Solutions for SMB Topic Objectives
At the conclusion of this topic, you will be able
to

• Describe SAP's product strategy for the SMB
  market
• Discuss the architecture and features of SAP
  Business One

6
SAP's Approach to the SMB Market
IT Costs

• There is no single, uniform SMB market. Companies
  vary considerably in terms of
• Company size
• IT complexity
• Industry
• Location

50
Large Enterprises- mySAP Business Suite -
Sophisticated SMBs- mySAP All-in-One -
30
Advanced SMBs- SAP Business One -
Small Companies
Location
20
Services Retail Production
Industry
7
SAP Offers Solutions for Companies of All Sizes
SAP Solutions for SMB
Midsize Companies /Subsidiaries
Small Companies /Subsidiaries
LargeEnterprises
mySAP All-in-One Consists of the mySAP Business
Suite tailored to the needs of midsize companies
the software is easy to install, implement,and
maintain, and provides a full range of business
functions
SAP Business One Can be implemented in a matter
of days and provides all the functions you need
mySAP Business Suite Complete set of business
functionality for all requirements
8
SAP Business One Technology
Easyto Use

• End-to-end solution
• Windows look feel
• Simple navigation
• Drill-down reporting
• DragRelate
• Integrated with Microsoft Word and Microsoft Excel

Client
SDK
Architecture

• 2-tier client/server architecture ("fat client")
• Win 32 based, C and C
• Microsoft SQL Server 2000
• Version check

Server
Integration Toolkit
Flexible

• Easy to configure
• Search helps
• Forms
• Queries
• User-defined fields
• Formatted searches

SDK
Services
MS SQL-Server
Mail
Backup
Interfaces

• SDK (programming interface for VB, C/C, Java)
• Integration Toolkit (data interface based on
  SOAP 1.1)
• ODBC (read only)

9
Additional Components for SAP Business One
Topic Objectives
At the conclusion of this topic, you will be able
to

• Outline the additional components of SAP Business
  One and describe their benefits

10
SAP Business One Software Development Kit
Client
Add-on development
User Interface API
Server
External System
Data Interface API
Microsoft SQL Server
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HR Integration Toolkit
Application Service Provider
EmployeeMaster Data
Payroll
PayrollRun
SAP Business Connector
Maintain with Web Browser
Internet / Network
SAP Business One
E-mail
Customer
File
12
Internet Sales for SAP Business One
Server
Data Interface API
Internet Sales Web Application
Internet
Customer
SAP Business One Adapter
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Migration to the SAP Business Suite
SAP Business Suite

• SAP Business One

Data Migration
Data Migration
Legacy System
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Integration with the SAP Business Suite
Data Integration
Objective
Participants
Consolidated reporting structure within an
enterprise
Head Office Subsidiaries
SAP BusinessInformationWarehouse
One view of allsubsidiaries
Head Office Subsidiaries
SAP Enterprise Portal
Head Office Subsidiaries Sales Personnel
Vendors
Data exchange forcross-enterprise collaboration
SAP Business ConnectorSAP Exchange
Infrastructure
Data and Process Integration
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Where do I Find Further Information?
http//www.service.sap.com/smb
SAP Business One
16
General Functions in SAP Business One Topic
Objectives
At the conclusion of this topic, you will be able
to

• Navigate through SAP Business One and choose how
  the data is displayed

17
Choose Company
SAP Business One
Company
World of Sports 2004-6 manager
Menu
Drag Relate
User Menu
Administration Financials Sales A/R Purchasing
A/P Business Partners Banking Inventory Producti
on Cost Accounting Reports
User
Applications
Administration ? Choose Company
Server
Company Databases
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Menu Bar and Toolbar
Menu Bar
File
Edit
Data
Module
Tools
Window
Help
Toolbar
General
For Navigating Between Data Records
Save
Find
Print Preview
Add
First Data Record
Print
Previous Record
Send E-mail
Next Record
Send SMS
Last Data Record
Send Fax
Export to MS-EXCEL
Export to MS-WORD
Launch Application
Lock Screen
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Display and Input Assistance
Tab
List of Customers
Master Data
CtrlDouble-Click

Code
C1000

140000
Account
Original Description New Descr.
Code

Payment Terms
Cash
?
Bold
Italics
Selection List


Dropdown List
Navigation Arrow
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Display Parameters

• Language
• Character Set
• Color
• Default Length Unit
• Default Weight Unit
• Date Format, Date Separator
• Time Format
• Display Currencies on the Right
• Decimal Places, Decimal Separator, and Thousands
  Separator

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User-defined Shortcuts and User Menu
SAP Business One
World of Sports 2004
Sales Manager
List
Allocation
Menu
Drag Relate
User Menu
Forms
Business Partner Master Data (BP)
Sales Opportunity
Order
Quotation
Invoice
Invoice
Item Management
Reports
Incoming Payment
Select Won Opportunities
Settings for Opportunity Analysis

Open Items List
Sales Analysis Report Preferences
User-defined Shortcuts
Queries
Links
User-defined Menu
OK
Cancel
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Customize Command Center
SAP Business One
World of Sports 2004-6 Marc Seller
Command Center - Settings
Menu
Drag Relate
User Menu
Administration Financials Sales A/R Purchasing
A/P Business Partners Banking Inventory Producti
on Cost Accounting Reports
Visible
Menu Item
Administration
Financials
Sales /AR
...
Choose manually the Menu Items you want to display
Apply Authorizations
Command Center
Display only modules and menu items the user is
authorized for.
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DragRelate
SAP Business One
Busy_Ones_5(1-10) manager
List of all quotations for item M00001
Sales / AR
Delivery Notes
Delivery (Rows)
Invoices
Invoices (Rows)
Quotations
Purchased Item Sales Item WH Item Fixed Assets
Item Number Description Descr. in Foreign Item
Grouping Manufacturer SWW Price List
M00001 Bed (Metallic Design) Bedroom
Furniture Meubles Antiques Purchase Price
Quotations (Rows)
EAN Code
Returns
Return (Rows)
Orders
Orders (Rows)
Credit Memos
EUR374.40
Credit Notes (Rows)
Procurement Data
Sales Data
WH Data
Restrictions
Properties
Details
Sales Persons
Dirk1 Unit 1 1
Regular Vendor Originator Catalog No. Unit of
Measurement for Purch. Items per purchase
unit Packing Unit Quantity per Packing
Unit Customs Group Tax Liable Expense Account
Length Width Height Volume Weight
Purchasing / AP
AP Invoices
AP Invoices (Rows)
Goods Receipt
Goods Receipt (Rows)
Purchase Orders
Customs Exempt Input Tax 16 608000
0,00 16,00
Purchase Orders (Rows)
Purchase Credit Memos
Purchase Credit Memos (Rows)
Expenses for Goods
Purchase Returns
Cancel
OK
Business Partners
Contacts
24
Fundamentals of SAP Business One Unit Summary
You are now able to

• Describe SAP's product offerings for the SMB
  market
• Discuss the features and technology of SAP
  Business One
• Outline the additional components that are
  available for SAP Business One
• Navigate through SAP Business One and choose how
  the data is displayed