What is ISO 9001 Compliance?

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What Is ISO 9001 Compliance?
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What Is ISO 9001?
ISO 9001 is a set of quality management standards
that regulates how a business or organization
creates, processes, and stores its documents. The
purpose of ISO 9001 is to provide companies
proven guidelines for handling documents in ways
that increase efficiency, productivity, and
security. ISO 9001 has become increasingly
popular with manufacturers and government
entities over the past few years, and many
companies are now specifically seeking out
partners who are ISO 9001 compliant.
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Why ISO 9001?
ISO 9001 is a popular standard for document
management because it has been proven to be both
easy to use for employees and to improve customer
service and internal efficiency. Its standards
are applicable to organizations in every
industry, and can be used by businesses of any
size.  
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ISO 9001 Standards

• ISO 9001 creates a process by which tasks can be
  completed for maximum efficiency. While each
  company can have its own unique process, in order
  to be ISO 9001 certified, a process has to have
•  
• Adequate security measures to protect documents
  and data
• Effective auditing procedures to ensure quality
  management
• A simple to use document control process that can
  be easily monitored and prevents errors
• A document approval process that can identify and
  describe the activities of every user

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How to Become ISO 9001 Compliant
Becoming ISO 9001 compliant isn't as easy as just
changing some internal processes and claiming
your organization meets a set of standards. Some
manufacturing entities are required to become
officially ISO 9001-certified, which can be a
time-consuming process that takes several months.
Alternately, organizations can purchase document
management software to help reach ISO 9001
compliance without the need for full
certification.
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ISO 9001 Compliant Software

• Square 9's SmartSearch document management
  software is fully ISO 9001 compliant and makes
  meeting quality management standards effortless.
  SmartSearch's innovative features and
  capabilities include
•  
• Strong security measures
• Easy auditing
• Document control and versioning
• A structured approval process
• Automated workflow management

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Security and Auditing

• ISO 9001 compliance requires strong security
  measures. SmartSearch meets these standards with
•  
• Individualized access controls preventing
  unauthorized access
• Built-in document audit trails tracking users,
  dates, and times
• History log detailing every documents creation
  and updates
• Storage that ensures every document is preserved
  in a legible and identifiable manner

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Document Versioning and Control

• ISO 9001 compliance also requires that an
  organization's process for handling documents
  makes it easy to monitor their flow and prevent
  errors. To meet these guidelines, SmartSearch
  includes the following features
•  
• Capturing and indexing of documents from external
  sources
• Advanced document identification and revision
  tracking
• Making all versions of documents available

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Workflow Approval
SmartSearch also meets ISO 9001 compliance by
creating an appropriate work routine structure
that maintains security and efficiency as tasks
are assigned and completed. These features allow
organizations to implement quality management
procedures that increase productivity,
efficiency, and competitiveness through advanced
workflow capabilities.
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About Square 9
Square 9 Softworks is an award winning developer
of scanning and document control solutions that
enables its customers to realize their dream of a
paperless office. Square 9's intuitive,
easy-to-use programs can simplify any paper-based
process, reducing errors and increasing
efficiency. Contact Square 9 at [phone]
or visit www.square-9.com.