How to Reduce Unnecessary Costs (1)

1
How to Reduce Unnecessary Costs
Keep Your Business Thriving By Reviewing And
Revising 4 Key Areas
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One of the pillars of running a successful
business is to consistently analyze areas to
improve on. This includes cutting unnecessary
costs associated with everyday processes. On
the next few slides well cover 4 key areas your
business should put under the microscope
Location Document Management Retention Employee
Wellness
3
Location
Consider the following questions Are you fully
utilizing your current office space? Is your
current location a reasonable place for the
amount of growth expected? Are you paying
monthly for off-site storage?
4
Take Action
IF you are outgrowing your current location,
consider allowing certain positions to work from
home. Utilize video conference software and
provide staff members with mobile access to
company documents. IF you are paying for
off-site storage, you are spending money for a
unnecessary, additional location. Look around
your current office for ways to make extra room,
or consider implementing a paperless
solution. IF you are planning on relocating,
make sure there is ample free parking parking
structure costs add up. IF clients coming into
your office isnt essential to your business,
consider a location thats not prime real estate
for foot traffic this could help you negotiate
a lower lease.
5
Document Management
Ask yourself these questions Is your business
still dependent on paper and printer ink? Are
filing cabinets taking up valuable office
space? Are all your critical files and documents
easily retrievable and securely backed up?
6
Take Action
IF you are overwhelmed each month by how much you
spend on ink cartridges and paper, document
management software is vital for your
business. IF you currently use physical filing
systems for accounts payable, contract
management, employee onboarding, etc.,
cloud-enabled software such as SmartSearch will
streamline your business collaboration making
information immediately accessible while saving
you a bundle. IF you rely on filing cabinets to
protect your trade secrets, its time to make an
affordable investment in secure, innovative
software. With digital solutions, you can grow
with your business, unlike the limited space of
physical filing systems.
7
Retention
Reflect on the following questions What are the
main reasons former employees cite for
leaving? What complaints do your current
employees have? Do your employees feel
knowledgeable and empowered?
8
Take Action
IF you have a high employee turnover rate, you
may be paying hundreds, if not thousands, of
dollars a year on recruiting new employees.
Analyze why employees leave your business and
work towards improving your internal
operations. IF former employees cite a lack of
support from management for why they left,
re-evaluate your training and implement incentive
programs. IF your team complains about certain
members not pulling their weight, examine those
employees output and quality of work, and decide
if they bring value to the organization. If not,
free up those monetary resources.
9
Employee Wellness
Think about these questions Is there a popular
smoke break culture at your business? Are there
healthy lunch and snack options around? Are
employees encouraged to take breaks and
vacations?
10
Take Action
IF you have a lot of smokers at your business,
implementing a tobacco-use cessation program may
be a great option. Recent studies have estimated
smokers can costs your business thousands of
dollars a year. IF sick days are a common
problem among your staff, make sure the office is
cleaned regularly vacuuming, disinfecting table
tops, and changing old filters can all help
reduce the spread of germs. These are simple
tasks that can be done without spending. IF your
employees are stressed then youve probably
noticed they tend to miss more work encourage
your staff to use their vacation time or try
implementing a wellness program to encourage
proper nutrition.
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Take Action
Contact Us
Square 9 Softworks is an award-winning developer
of innovative document management solutions built
to streamline processes while eliminating
paper-related costs. The cloud-enabled
SmartSearch suite of solutions is designed to
maximize productivity in an easy-to-use modular
format.
For more information on Square 9 and SmartSearch,
please visit at www.square-9.com or call
203-789-0889.