How to Set Up Voicemail

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How to Set up Your Business Voicemail
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Your VoIP provider offers you multiple advanced
features, including a voicemail with enhanced
features
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A voicemail greeting can avert your clients,
prospects or suppliers or make a positive
impression, so that they leave a message. 
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Therefore, its very essential for your business
to set up a proper voicemail greeting. Follow the
tips below to get it done. 
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Therefore, its very essential for your business
to set up a proper voicemail greeting. Follow the
tips below to get it done. 
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• Conciseness is the soul of an ideal message

Be brief and stick to the point. Appreciate the
callers times and give them chance to go right
to the speak after the beep as early as
possible. The caller should be made to feel that
reaching your voicemail system is as effective as
reaching you.
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• Identity First

Your voicemail greeting must start with
introductory line, in order to tell the caller
who you are and what you do in the company. Your
message can start with Hello. You have reached
the voicemail of Ben W of XYZ company.
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• BE Polite Positive

Before recording your greeting message rehearse
it 2 or 3 times so it sounds natural. Dont
record it after receiving bad news or an
argument, or if you are in a bad temper. You
cant disguise your emotions.
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• The Human Factor

No matter how distinct, polite and sound your
greeting message is, there can be some folks,
especially older people, who categorically refuse
to communicate with an answering machine.
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• Enhanced Options

If you are getting a large number of calls and
dont want to wade through tons of voicemail
messages, perhaps you should offer the callers
other ways of reaching you, cellular numbers or
email address, for instance.
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• Give Instructions

If you dont want to listen to long voicemail
messages you get then instruct callers what you
want them to do to abbreviate your time and be
more productive. Hit them with instructions like
who you are, what is your purpose, how can I
reach you, etc.
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Voicemail is a great option for businesses. It
gives possibility to customize greeting messages
for any period when employees are not able to
answer the call. 
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THANK YOU
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