Major Revision to Subject Area:

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Workshop
Major Revision to Subject Area Document
Control (Formerly Internal Controlled
Documents) Presented by Steven Stein Quality
Management Office May 29, 2008
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Thanks to the Revision Team

• J. SelvaJ. UsherG. GoodeR. CostaP. CarrD.
  PassarelloC. BurkeK. FoxR. SabatiniR. GillJ.
  BullisC. WoodN. ContosR. Selvey

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OUTLINE

• Reasons for changes
• Revised/New Requirements
• Implementation Plan
• Questions/Comments

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Reasons for changes

• Functional document control process is essential
  to operations at BNL
• Recent ISO 14001 and OHSAS 18001 assessments
  indicated improvements in document control
  process were needed
• Personnel do not know what documents to control
  - provide specific examples of documents that
  needed to controlled and those that do not
• Address documents of external origin(ESH only)

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Revised/New Requirements

• The subject area was renamed Document Control.
• The Document Control Flowchart was updated.
• Section Developing New Internal Controlled
  Documents was changed to Controlling Documents
• Scope was changed from developing documents to
  determining if a document needs to be controlled.
  
• Programmatic, security, and ESH criteria were
  added for determining when to control a document.
• A section on Controlling Documents of External
  Origin was added.

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Revised/New Requirements (contd.)

• Three exhibits were added
• Examples of Controlled Documents
• Examples of Uncontrolled Documents
• Examples of Controlled Documents for
  Environmental Management System (EMS)
  Occupational Safety and Health (OSH) Programs.
• The elements for the types of controlled
  documents was updated.
• An original document/file is maintained per the
  Records Management Subject Area.

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Document VS Record

• A document tells you what to do
• A record tells what you did
• A document comes before the job record comes
  after

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Required Elements for Controlled Documents
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Implementation Plan

• Implementation Plan
• Apologies to Steve Coleman!!!
• Note There is an assessment scheduled for Aug.
  2008 on the effectiveness of implementing the
  requirement of periodic review in the SA. (This
  is an institutional ATS action)

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Questions/Comments


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For more information

• Steven Stein, SME Document Control, X5694

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Back up slide

• Document Control Requirements