Lotus Notes Tips and Tricks

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Lotus NotesTips and Tricks
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I didnt knowNotes could do that!!!
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http//www.alanlepofsky.net
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Rearranging Table Cells or List Items

• CTRL UP, CTRL DOWN

• Alan
• Ed
• John
• Steve

• Ed
• Steve
• John
• Alan

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/re-arranging-values-in-a-list-or-cells-in-a-ta
ble
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Keep Document Context When Switching Views

• Select document, press and hold CTRL, switch views

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/where-was-that-document-again
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Copy Selected As Table
http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/copy-selected-as-table
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Copy Selected As Table to Spreadsheet
http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/copy-data-from-notes-to-a-spreadsheet
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Powerful Text Formatting Shortcuts

• Increase/Decrease Font size
• Select text, press F2
• Select text, press Shift F2
• Convert to bulleted list
• Select text, press Alt T, then L, then L
• Indent/Outdent
• Select text, press F8
• Select text, press Shift F8

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Re-arranging Mail Addresses

• You cant drag and drop in the email itself, but
  you can in the Address Dialog box.

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/drag-and-drop-recipient-names
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Attachment Viewers

• You dont always have to launch the native
  application, use View instead.
• Magnify
• Rotate
• View and extract zip files!

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/viewing-an-attached-file
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Drag and Drop Attachments

• From Notes to OS
• From OS to Notes
• Hover over Windows taskbar buttons to make Notes
  active.
• Within Notes, hover over window tab to make that
  document active

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/drag-and-drop-files
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Picture Properties

• A little formatting can make a document look much
  better.

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/picture-properties
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Picture Links

• Add links to pictures to make them come to life
• Image maps
• Fancier DB, View, or document links

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/picture-hotspots-1
http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/picture-hotspots-2
http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/picture-hotspots-3
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Picture Wrap

• Wrap Text
• Align Images

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/wrap-text-around-images
http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/text-wrap-for-images-part-2
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Create New Folder

• Easily create a document from any database

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/create-new-toolbar-icon
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StartUp Folder

• Automatically start databases, links,
  application, files!

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/startup
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Extended Accelerators

• Press the ALT key, and numbers appear on the
  Action Buttons in the current document or view
• Press ALT W, numbers appear over the Windows
  tabs
• Press ALT B, numbers appear over the bookmark
  icons

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/extended-accelerators
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Tabbed Window Interface

• Now every program wants to look like Notes! (IM
  clients, newsreaders, web browsers)
• Drag and Drop Re-order
• Open In New
• Notes 7 Close All
• Saved Windows State

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/tabbed-window-ui
http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/open-in-new-window
http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/new-window-tab-options-in-notes-7
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Navigation History

• If you prefer your keyboard to the mouse, you can
  use ALTLEFT ARROW to go back, and ALTRIGHT
  ARROW to go forward.

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/go-back-go-forward
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Creating Groups

• Copy Into New Group
• Add Recipients to Group in Address Book

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/quickly-create-groups
http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/add-recipients-to-group-in-address-book
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Suggested Meeting Times

• Let Notes find the best time for a meeting.

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/meeting-scheduler-assistant
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Summarize Calendar
http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/summarize-calendar
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Print Calendar To Document

• BEST HIDDEN FEATURE IN NOTES!
• Weekly, Monthly, Calendar List
• Forward via email

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/print-calendar-to-a-document
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Tools!
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Content Paste

• Do you have bits of information that you reuse
  over and over again?

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/paste-information-application
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Share Documents

• Have you ever wanted to easily copy or move
  information from your mail file to a TeamRoom,
  Document Library, Personal Journal, or any other
  database?

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/share-documents
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Linker

• More URL-link database, document, or view links.

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/easy-to-use-notes-database-links
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Map Address

• Have you ever wanted to generate a map to one of
  the contacts in your Personal Address Book?

http//www.alanlepofsky.net/alepofsky/alanblog.nsf
/dx/google-map-an-address
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