Time Management

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Time Management

• FCS 3000
• Chapter 9

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You know youre too busy when, you

• Eliminate moisturizer from your nightly routine
  to save 20 seconds.
• Feel decadent for taking time off to see the
  dentist.
• Less water fewer bathroom breaks
• Shout hurry up at the MW.

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Systems Theory
Demands Values Matter Energy Information Resources
Feedback
Planning Implementing Decision making Controlling
Communicating Facilitating Use of resources
Met demands Achieved goals Satisfaction Dissatisfa
ction Altered resources
Inputs
Throughputs
Outputs
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Management Process
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A few definitions

• Time displacement
• Time spent on one activity that takes away from
  another
• Time management
• Conscious control of time to fulfill needs and
  achieve goals

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Freedom from Want
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More terms

• Effective
• Achievement of goals
• doing the right things
• Efficient
• Best use of time, materials, talents
• doing things right

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Time as a unit

• Discretionary
• Free time an individual can use any way you want
• Non-discretionary
• Time that an individual cannot control

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Every minute is the sameHowever

• The more interested we are the faster time passes
• The more disinterested we are the slower it moves

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Ways to maximize time

• Is it necessary or out of habit?
• Can it be simplified?
• Can it be broken into parts?
• Could someone else do it?
• Are materials/equipment handy?
• Is area organized?

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More suggestions

• Use both hands
• Work with gravity
• Learn to say NO
• Dont over schedule

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Time measures

• Quantitative time measures
• Refers to the number, kind and duration (minutes,
  hours, days) of activities
• Qualitative time measures
• Investigates the meaning or significance of time
  use and how they feel about their time use

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24 hr. time record

• Identify each activity as
• Productive
• Maintenance
• Leisure
• Figure the of time spent in each of the 3
  categories
• Mark each recorded activity as either
  discretionary or non-discretionary
• In a short paragraph summarize what this has
  shown you about your effectiveness of time use

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Quick Review

• Effective
• Efficient
• Discretionary
• Non-discretionary
• Pareto principle (80-20 rule)

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Time Perception

• Awareness of the passage of time
• Becomes more accurate at 7-8 years old
• Influencing factors
• Physiological changes, temperament, culture,
  environment, and absorption into the task

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Models of time perception

• Linear-separable model
• Western European countries
• An investment in time today is expected to have a
  payoff in the future.
• Long-term planning is accepted and promoted

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Models of time perception

• Procedural-traditional model
• The actual steps, event, or procedure is more
  important than the time spent in the activity
• The Job isnt done until the last task is
  completed.

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Models of time perception

• Circular-traditional model
• Emphasizes the repetitive nature of time
• Assumes that today will be much like yesterday
  and tomorrow will be more of the same.
• Southeast Asians

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Biological Time Patterns

• Circadian rhythms
• Daily rhythmic activity cycles
• When to wake up, go to sleep, eat
• Effect on the family life?

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Lakeins ABC Method of Time Control

• Prioritize your activities
• A most important
• B medium-valued activities
• C low-valued activities

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Time Methods

• Self-report/diary method
• Recall method
• Observation method
• Self-observational control-signaling method

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Examine your

• Time tempo
• Pattern or pace that feels most comfortable to
  you
• Sequencing ability
• One task at a time person?
• Multi-tasker?
• Interdependent, dovetailing, overlapping
• Time-tagger?

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Time tagging

• Time tagging is a mental estimation of the
  sequences
• that should take place,
• the approximate amount of time required for each
  activity in the sequence, and
• the starting/ending time of each activity.

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How to buy a few minutes in the morning

• Use the night before to
• Pre-pack your book bag and have lunch ready in
  the fridge
• Pre-arrange your clothes
• Review tomorrows schedule
• Have breakfast ready to go
• Keep your getting ready stuff organized