Supporting tools in a Governance environment

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Supporting tools in aGovernance environment

• Ann Van Belle - annvb_at_microsoft.com

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Governance is

• Not only about Technology
• But tools can
• Improve tactical execution process and
  communication
• Scorecards decision support
• Which projects will get us where we need to go?
• Collaborative tools
• Enhance the information flow
• Process automation tools
• Simplify repetitive tasks quicker, high quality
  reporting

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Governance Is About Process More Than Technology!

• Have you made decisions about how your
  organization will
• Select
• Prioritize
• Execute
• Rebalance
• Monitor performance
• THEN
• Are there tools that could make this easier?

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Holistic view of your companys performance
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Extensible and integrated approach
Processes
Supporting Technologies
Business Intelligence

• Flexible reporting and analysis at all levels
• Notifications

• Dashboards (balanced) scorecards (Project
  Portfolio management)

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PPM Tools Lead To better Governance
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Trend Is Toward IT Governance To Better Align
With Business
Gartner, Inc., July 2003, Magic Quadrant for
Project Portfolio Management, Matt Light
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Relationship Of PPM And Project Management

• Requires accurate individual project planning,
  execution and control
• Project initiation phase begins prior to
  selection
• Projects are continually reviewed against all
  other project priorities

Closing
Controlling
Executing
Planning
Initiating
Opportunity Assessment
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Initiation phaze
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Initiation phaze
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Selecting and prioritisation ?
StrategySetting Portfolio Monitoring

• Top-down The ongoing process of identifying,
  prioritizing, and investing in projects that
  align with your corporate strategy
• Bottom-up Continual flow of information
  provides insight into project performance and
  supports strategic decision making

Information Flow
Process Definition Improvement
Project Execution Status Reporting
Agility
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Selecting and prioritisation ?
StrategySetting Portfolio Monitoring

• Top-down The ongoing process of identifying,
  prioritizing, and investing in projects that
  align with your corporate strategy
• Bottom-up Continual flow of information
  provides insight into project performance and
  supports strategic decision making

Information Flow
Process Definition Improvement
Project Execution Status Reporting
Agility
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Provide An Integrated Operating Environment

• Project Management to control scope and schedule
• Resource Management/Allocation to make sure
  highest priority projects receive best/most
  resources
• Portfolio Management to better align investments
  with strategy
• Collaboration platform to automate mundane
  activities and speed the work of your project
  teams

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Ensure Participation and Productivity with
Familiar Tools

• Manage and report progress on tasks through
  e-mail and Outlook calendar
• Stay informed about new tasks, upcoming
  deadlines, changes to documents with alerts and
  automated e-mails
• Easily to transfer and present project data in
  PPT, Word, Visio, and Excel

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Monitor Performance Through Roll-Up Reports

• Gain a consolidated view of your business
• Increase visibility with key performance
  indicators
• Establish consistent metrics and thresholds for
  evaluating project performance and portfolio
  health

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Make Better Business Decisions With Portfolio
Analysis

• Review comprehensive, real-time portfolio
  information to ensure effective decision making
• Compare current portfolio progress against
  forecasted performance
• Identify trends over time to understand and
  improve your business

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Demonstration

• Scorecards decision support
• Which projects will get us where we need to go?
• Collaborative tools
• Enhance the information flow
• Process automation tools
• Simplify repetitive tasks quicker, high quality
  reporting

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Your Governance Roadmap

• Your solution Business Process Technology
• Envision
• Plan
• Implement
• How?
• Integrated toolset
• Services from experienced, qualified consultants
  and implementers help you optimize your process
  and make sure that you exploit the strengths of
  the Microsoft EPM Solution

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Partner solutions adding value

• Prosight
• http//www.prosight.com/
• Sopheon with Accolade
• http//www.sopheon.com/
• Business Engine with Business Engine Networks
• http//www.businessengine.com/

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Learning from the field

• Not only the tool
• Learning from first implementations
• Think of the organisations maturity
• PMO organsation
• Project methodology
• Communication and community building
• Executive sponsorship
• MS Enterprise Project management partner
• Ask references

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Customer Solution Roadmap
Customer integrated solution
Becomes Dev/Training Environment
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Local implementations

• De Post
• NC3A, NAMSA
• Acerta
• Becton Dickinson
• Akzo Nobel (NL)
• UZ Leuven

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Powerful Capabilities for Your Organization
Visibility
Insight
Control
Portfolio Management
Portfolio Analysis
Scorecard Reporting
Risk Mitigation
Portfolio Modeling
Templates
Resource Management
Resource Allocation
Resource Substitution
Skill Matching
Capacity Planning
Staffing
Project Management
Methodology Integration
Cost System Integration
Scheduling
Project Templates
Variance Reports
Web Access
Outlook Integration
Communication Collaboration
Issue Tracking
Status Reports
Email Notifications
Document Management
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Microsoft Project Links

• Microsoft Project Product Page
• http//www.microsoft.com/office/project/
• Microsoft Project MSDN Developer Center
• http//msdn.microsoft.com/project
• Microsoft Project Deployment Kit
• http//www.microsoft.com/office/project/resources/
  deployment
• Microsoft Project TechNet Site
• http//www.microsoft.com/technet/project/

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Governance is

• Not only about Technology
• But tools can
• Improve tactical execution process and
  communication
• Scorecards decision support
• Which projects will get us where we need to go?
• Collaborative tools
• Enhance the information flow
• Process automation tools
• Simplify repetitive tasks quicker, high quality
  reporting

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