Olympus DM-20 Digital Voice Recorder

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Olympus DM-20 Digital Voice Recorder
Were high tech now, baby!
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Who Gets A Recorder?

• Every CPS worker
• CPS On-call workers
• Some offices will share one recorder and rotate
  it among those that do on-call

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Components

• Recorder
• Remote Controller Microphone
• Ear phones
• Carrying case
• Cradle
• USB Cable

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Components (Cont)

• Instruction Manual
• CD for Software Installation
• Strap
• 2 AAA batteries (make sure your office managers
  maintain a supply)
• Note Online instructions are also included and
  will be installed on your computer when you
  install the Olympus DSS Player 2002 software.
  You can access online instructions using Adobe
  Acrobat.

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Use

• The recorders are property of DCFS. You will
  need to return the recorder and all its
  components upon transfer to a non-CPS position or
  termination of employment
• You are responsible for your recorder.
  Replacement due to loss or damage will be
  determined by your region.

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Open Your Instruction Manual
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Precautions (Pg. 4)

• Dont leave in a hot or cold car
• Dont get wet or dirty
• Do not place on top of electric appliances such
  as a TV or refrigerator
• Try not to drop
• Dont use while driving

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Cool Features (Pg. 6)

• 8 hours and 45 minutes of recording time in High
  Quality Mode, which is what we will be using
• Five folders that can hold 199 files each, up to
  995 recordings (we will cover folders in a
  minute)

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Use the Recorder Effectively

• (Process 1)

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Identification of Parts (Pg. 8)
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Inserting Batteries (Pg. 10)
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Setting Time/Date (Pg. 12)
Use 24 hour time on your recorder to be
consistent with SAFE
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Changing Time/Date (Pg. 13)
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LCD Display Panel (Pg. 9)
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Hold Switch (Pg. 54)

• This is basically your On/Off or Power
• Were not sure why they call it Hold Switch
• The Hold Switch is not a Pause

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Folders

• Five folders
• A B C D E
• Select folder by pressing the Folder/Repeat
  button on the front of the recorder.

Total number of recorded files in the folder
Current file number
Current folder
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Recording (Pg. 18)
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Important!

• Every time you press Record followed by Stop,
  a new audio file is created. If you press Stop
  and then continue the interview, the interview
  will be stored as two separate audio files
• Do not use the pause function during an
  interview. Interviews should be recorded start
  to finish
• Attaching the remote controller microphone turns
  off the internal microphone. Do not attach or
  detach the microphone while recording.

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Recording Modes (Pg. 23)

• There are 3 recording modes on the device
• HQ (High Quality)
• SP (Standard Playback)
• LP (Long Playback)
• USE HIGH QUALITY MODE ONLY!

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Playing Recordings (Pg. 25)
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Erasing Files (Pg. 51-52)
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Notes on Erasing Files (Pg. 53)

• An erased file cannot be restored
• If the erase button is not pressed within 8
  seconds after File Erase? or All Erase?
  starts flashing, the recorder will revert to stop
  status.
• Completion of erasing may take up to 10 seconds.
  Never do anything during this period because data
  may be corrupted
• Lets practice!

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Installing Software (Pg. 15)
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Language Selection
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Software Selection
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InstallShield Wizard
Click Next
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License Agreement
Read click Yes
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Choose Destination Folder
Select Next. Do not change the default setting.
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Select Program Folder
Select Next. Do not change the default setting.
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Start Copying Files
Click Next
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Installation Complete
Click Finish
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Return to Software Selection
Click Exit
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Connecting Your Cradle to Your Computer (Pg. 36)

• The DSS Player 2002 software opens when you place
  the recorder in the cradle and turn on the power
• When connected with power on, Remote will
  display on the LCD Panel of the recorder

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Windows Dialogue Box

• Windows will open the dialogue box to the right
  when you place the recorder in the cradle. To
  prevent this each time take the following action
• Highlight Take no action
• Check the Always do the selected action box
• Click OK

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DSS Player - 2002 Software
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User ID

• Each recorder is assigned a four digit user ID
• The user ID becomes the first four digits of
  every file name created on that particular
  recorder
• Factory default is DM20
• The next four digits of the file name are
  assigned in numerical order, i.e., DM200001,
  DM200002, etc.

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Important!

• Your user ID will be your four digit SAFE worker
  ID
• You will need to transfer your SAFE worker ID to
  your recorder (well show you how to do this)
• SAFE will use this number to locate your files
  once downloaded on the designated drive.
• Write your number down!

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Transfer Your SAFE User ID to Your Recorder

• Turn the recorder on and place in the cradle
• Click Transfer User ID icon on the tool bar

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Transfer Your SAFE User ID to Your Recorder (Cont)

• In the following dialogue box, enter your SAFE
  User ID and select transfer

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Caution Exchanging Recorders

• Do not exchange recorders unless absolutely
  necessary
• If you do have to exchange, or you are in an
  office that shares a recorder (for On-call
  purposes), you should transfer the User ID before
  making audio recordings

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Good Luck!

• Call the SAFE Helpdesk for help
• 538-4141