DCP Standard Operating Procedures / Procurement Overview

1
DCP Standard Operating Procedures / Procurement
Overview

• Integrated Service Center Representatives
• November 10, 2006

2
Agenda

• Introductions and Overview
• Standard Operating Procedures Manual (SOPM)
• Existing Procedures
• Exceptions for Empowerment Schools
• Consultant Services
• Purchasing Guidelines Thresholds for
  Empowerment Schools
• DCP Procurement Tools
• DCP Website
• FAMIS Portal
• www.shopDOE.com
• DCP Client Services
• Instructional Materials Review Unit (IMRU)
• Overview Process Highlights

3
SOPM Existing Procedures

• Empowerment Schools are still expected to follow
  the Department of Educations Procurement Rules
  are set forth in the SOPM.
• To view the SOPM, navigate to the DCP website -
  http//schools.nyc.gov/Offices/DCP ? Click
  Policies and Procedures ? Click Standard
  Operating Procedures ? and finally, click SOP
  Chapter OTPS Purchases.

4
SOPM Exceptions for Empowerment Schools

• Increased Procurement Card (P-Card) Purchasing
  Limit
• P-Card limit for Empowerment Schools has been
  increased from 2,500 to 5,000.
• Note All applicable regulations and procedures
  still apply.
• Increased Professional Services Threshold
• Professional Services from Non-Contracted
  external vendors has been increased from 15,000
  to 25,000.
• Note Empowerment School Principals are required
  to document their selection process and choice of
  vendor in conformance with the Best Value
  standard, as set forth in the SOPM.
• NEW! Purchasing from Internal DOE Professional
  Providers
• Over 400 Professional Services from Internal DOE
  providers are now available for purchase by
  Empowerment Schools via the FAMIS Portal.
• There are no approvals necessary for DOE
  Professional Services purchases.
• Note Before purchasing Internal DOE Services,
  Empowerment Schools must first commit OTPS funds
  to this purpose in Galaxy under the title
  Internal DOE Services 0998.

5
SOPM Consultant Services
6
Purchasing Guidelines Thresholds Professional
Services
7
Purchasing Guidelines Thresholds Commodities
8
Purchasing Guidelines Thresholds Procurement
Cards
SIPPS
9
DCP Client Services

• DCP Procurement Tools

10
(No Transcript)
11
Websites

• Main Website - Division of Contracts Purchasing
• http//schools.nyc.gov/Offices/DCP/default.htm

12
(No Transcript)
13
(No Transcript)
14
(No Transcript)
15
(No Transcript)
16
(No Transcript)
17
(No Transcript)
18
(No Transcript)
19
(No Transcript)
20
(No Transcript)
21
(No Transcript)
22
(No Transcript)
23
(No Transcript)
24
(No Transcript)
25
(No Transcript)
26
(No Transcript)
27
(No Transcript)
28
(No Transcript)
29
(No Transcript)
30
(No Transcript)
31
(No Transcript)
32
(No Transcript)
33
(No Transcript)
34
(No Transcript)
35
(No Transcript)
36
(No Transcript)
37
(No Transcript)
38
(No Transcript)
39
(No Transcript)
40
(No Transcript)
41
(No Transcript)
42
(No Transcript)
43
(No Transcript)
44
(No Transcript)
45
(No Transcript)
46
(No Transcript)
47
(No Transcript)
48
(No Transcript)
49
(No Transcript)
50
(No Transcript)
51
(No Transcript)
52
(No Transcript)
53
(No Transcript)
54
(No Transcript)
55
DCP Client Services

• (718) 935 4444

56
DCP Client Services

• PurchasingPortal
• _at_schools.nyc.gov

57
Instructional Materials Review Unit Overview
Process Highlights

• The IMRU is an office within the New York City
  Department of Education that ensures that all
  textbooks and instructional material in our
  classrooms contain appropriate material for our
  students. The IMRU reviewers ensure that there
  is no inappropriate content or references, such
  as foul language, religious references, racial
  slurs, or sexual content. They also determine
  whether the textbooks or software can be
  purchased using NYSTL funds.
• If an Empowerment School would like to purchase a
  particular textbook that is not currently
  available on the e-Catalog, the process is as
  follows
• 1. Empowerment School ? Contact his/her Network
  Support Team Representative
• 2. Network Support Team Representative ? Contact
  Colette White, IMRU Supervisor, at
• [phone].
• 3. Material listed on e-Catalog in timely manner.

58
Questions?