Governmentwide Relocation Advisory Board

1
Governmentwide Relocation Advisory Board
Ed Davis Travel Management Policy Office of
Transportation Personal Property September 29,
2004
2
Overview

• Congressional concern
• costs agencies doing local moves, home costs
  rising therefore, relocation costs are rising
• control
• contractors
• agency management
• lack of data on relocation transactions

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Guiding Principles for Relocation

• Incorporate relevant private industry relocation
  practices
• Get employees into permanent quarters
• Improve transferee experience
• financial costs if possible, reduce agency costs
  while allowing for better relocations for the
  Federal Gov

4
Guiding Principles for Relocation

• Increase efficiency
• administrative costs agency control
• end relocation vouchers remaining open for years
• connect parts of the FTR and relocation that are
  currently unconnected

5
Overall Federal Relocation Policy

• Relocation Best Practices Committee met many
  times over 6 months (Sept 2002 to March 2003)
• Consisted of both private industry and Federal
  government
• Benchmarked Federal Relocation Policy against
  private industry
• Changes are regulatory and legislative

6
Proposed Regulations

• Signed agreements
• binding service agreement to cover relocation and
  any extension granted
• disclosure statements
• TQ Expenses incurred
• Reduced time limit to complete relocation from
  22 years to 11 year

7
Proposed Regulations

• House hunting trips
• reduce days to max of 8
• encourage elimination of actual expenses for HHT
  use lump sums
• fly/drive threshold of 250 Miles
• Household effects
• defines 18,000 net (10 packaging weight)
• UAB with agency approval (Foreign areas)

8
Proposed Regulations

• Storage of HHE limit to 150 days total and
  storage should parallel number of days of TQSE
• POVs
• limit number of POVs shipped at GOV expense to
  two
• reduce the mileage payment for driving a POV
  during a relocation to IRS mandated 0.135/mile

9
Proposed Regulations

• Transferee can be reimbursed directly for
  property management services

10
Proposed Regulations

• Relocation Management
• notification- coming end of fiscal 2006
• agencies need to get ready
• relocation payment systems
• relocation management reporting system
• data issues

11
Proposed Regulations

• Respond to proposed regulation
• Important for both of us
• Data
• GSA needs data to prove whether policies are
  working,
• agencies need the data to manage their programs

12
Thank you