Compliance Committee Meeting

1
Compliance Committee Meeting

• February 10, 2004

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Agenda

• Warm-up exercise
• Recent meetings
• SACS Annual Conference
• Leadership Orientation
• MCC Visit
• Proposed path/schedule discussion
• Lessons learned Opportunities for improving
  processes
• Process for writing second draft
• Schedule/discussion
• Sign-up for dates with editing team

3
Simulation (ten minutes total)

• Turn to the person next to you.
• Scenario. The on-site team has arrived and has
  questions about your section (if you have more
  than one, pick one). You need to explain your
  process to one of the team members who strikes
  you as the most clueless person you have ever
  met.
• Take 3 minutes to explain your compliance with
  the requirement in the simplest terms possible.
• Note to the other person Have fun. Feel free
  to ham it up.

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Purpose of the Simulation

• Why did we do this?

5
SACS Annual Conference Highlights

• Emphasis on
• Multiple Assessments
• Types cognitive, affective, nationally-normed,
  rubrics, process and outcomes measures
• Strategic planning
• Measuring processes and results
• Using results to improve
• Advice
• CD-ROMS vs. websites vs. paper
• Late summer 2005 SACS POC, Donna Wilkinson, will
  visit, review documents, give advice based on
  past reviews of institutions
• Plan on meeting w/compliance committee

6
Leadership Orientation Highlights

• Integrity Dont misrepresent
• 4 institutions cited, one removed, three on
  probation
• Lots more evidence required than previously
  thought!!!
• Evaluation of evidence pattern needs to speak
  coherently, with focus, to the standard. The
  narrative adds meaning to the evidence.
• Types of evidence
• Guidance (State and BOT)
• Examples of every part of compliance requirement
  (e.g., academic policies that adhere to
  principles of good educational practice
  non-credit faculty qualification, adj prof dev)
• Comparisons peers and those you want to emulate
• Assessments/results/use of results
• Student services is new this time around
• Evidence must connect student services to
  improvements in student learning
• Process of professional judgment
• Compelling narrative focus on analysis and
  relevancy
• Informed, reasoned, and ethical perspective
• Principles emphasis on integrity
• Use focus groups to review draft compliance
  document

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MCC Highlights

• Advice
• Consistency across documents and websites is
  important
• IE most important is use of results
• Show instruments
• Train to do assessments (gen ed, unit plan)
• Goals and standards Doesnt matter what they are
  
• If connected to mission and accomplished, you
  have accomplished your mission
• Did you meet standard you set, and if not, what
  did you do about it
• Want to show history of indicators/results
• Goals are one indicator assessments are ongoing
  indicators
• SACS very interested in Distance Ed equivalency
• Make it fun!
• Neat stuff
• Matrix of assessments/indicators
• Strategic planning tracking matrix
• Notebooks for every unit w/mission, org chart,
  goals/objectives, measures/results,
  policies/procedures, publications/forms,
  professional development, accomplishments
• Paper vs. website/CD-ROM they used paper
• On-site review team had much bigger job
• Good news Their compliance team leader will come
  review our second draft as consultant

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SACS ExpectationsMake sure all areas are making
data-based decisions

• How we can help ourselves
• Take this Unit planning cycle very seriously
• This month Mid-year evaluation of this years
  plan
• Use results for next years objectives
• Next month When putting in next years plan, new
  SPOL system has tabs for assessment, results, use
  of results for improvement
• Think about what are meaningful measures
• Training will help you develop meaningful
  measures
• From Compliance to Enhancement Basic Tools for
  Data-Based Decision Making w/Joyce Thompson
• Part 1 3/11 830-1230
• Part 2 3/18 830-1230
• Part 3 4/8 830-1230
• Part 4 4/22 830-1230
• Summer TBD

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Simulation (continued)

• Turn to the person next to you.
• Scenario. The on-site team has arrived and has
  questions about your section (if you have more
  than one, pick one). You want to explain to one
  of the team members how well your most important
  process works. SACS has a Best Practices place
  on their website and you think your process is a
  candidate for that.
• Based on the advice from the various meetings,
  how would you change your process to make it a
  model for SACS Best Practices site. (3 minutes)
• Describe that ideal process to the SACS team
  member.

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Simulation Debrief

• What kinds of changes did you imagine?
• How do you feel about the status of your
  sections?
• Any themes or general lessons learned that we all
  need to adopt?
• What can we do in the next few months to make
  sure our sections go beyond compliance to best
  practice?

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Next StepsMeeting with the Editing Team

• One-two meetings at your office
• Narrative review
• First meeting Questions on details of the
  narrative(s)
• Purpose consistency in level of detail in
  response, discussion of evidence needed
• Identifying evidence
• In advance, by the team member, or at 2nd meeting
  (one week later), by the editing team with team
  member guidance
• Cut and paste specific paragraph proving
  compliance/providing examples into Word document
• Save in SACS folder
• We can sit at computer and create the documents
  as we talk

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(No Transcript)