Did You Know

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Did You Know?
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Program Improvement Whats Up with That?
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We are here to help! Seriously!!
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Agenda

• Introductions
• Why Are We Here Whats New?
• Program Improvement Instrument Overview
• Program Improvement Process Overview
• Inventory
• Budget and Amendment Process
• Data
• Meet Your Cluster Specialist
• Career Cluster Update
• Improving Programs Increasing Results Data
  Worksheet Packets
• Verify Approved Program Lists
• And Much More!
• Questions? Questions? Questions?

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Why Are We Here Whats New?

• Perkins Accountability and Federal Reporting
  Requirements (CAR)
• Perkins IV Focus and Purpose

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The Focus of Perkins IV

• Telling the CTE story
• Career Clusters
• Pathways
• Programs of Study
• Connecting program improvement to
• the local program approval application and local
  transition plan,
• accountability data,
• Perkins budget requests, and
• Program monitoring (Program Improvement Process
  (PIP)
• More accountability State and Local

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Perkins IV The Purpose

• Developing the academic and career and technical
  skills of CTE students
• Preparing students for careers in high skill,
  high wage, high demand occupations
• Integrating rigorous, challenging academic
  instruction in CTE courses

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Perkins IV The Purpose

• Emphasis on practices to improve CTE programs
• Linking secondary and postsecondary CTE
• Providing opportunities throughout a lifetime to
  attain the knowledge and skills needed to keep
  the U.S. competitive
• Using data to drive program improvement

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• 2008-2009 program approval application
  template.doc
• Perkins Budget Requests
• Local Transition PLAN REQUIREMENTS for PIP.doc
• Program Improvement Process

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(No Transcript)
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• Why Changes in Perkins IV and the Program
  Improvement Process?

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Perkins IV A Reflection of No Child Left
Behind Accountability

• Requires changes in monitoring documents and
  processes to become
• More rigorous
• More specific, with
• New attention to
• State monitoring of eligible recipients (PIP)
• Allocating funds accurately (Grants Management
  Office)
• Procurement (Local standards for obtaining
  equipment, supplies, etc.)
• Equipment and inventory management (Recipient
  responsibility)

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Increased Monitoring Requirements from U.S.
Department of Education

• Broader-based reviews to include program reviews
  and reviews of use of funds and local inventory
  records
• State Policies and Procedures in place
• A process to identify high risk grantees

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Criteria for Determining On-site Reviews

• Size, scope and quality of program
• Quality program indicators (Pages 6-8 of
  Instrument)
• Program of Study
• Data Results for Standards and Measures
  (Performance)
• Data used for program improvement

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Other Criteria for Program Visits

• New Programs
• New Teachers
• Recipients of state funds

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Changes in PIP

• New Look
• New Content
• New Expectations
• Elimination of regional PIP approach

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OCTE Statewide Expectations and Goals to Improve
CTE Programs

• Students engaged
• Rigorous coursework
• Teachers working cooperatively
• Programs of study
• Teachers involved in career guidance
• Equipment enhances student learning
• Holistic program improvement planning

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Draft PIP Calendar

• Year 1, 2007-2008
• All programs complete the PIP Instrument and
  develop goals and action plans
• Some programs have technical assistance visits or
  on-site reviews
• Year 2, 2008-2009
• All programs submit progress report on goals and
  action plans
• Some programs have technical assistance visits or
  on-site reviews
• Year 3, 2009-2010
• All programs submit progress report on goals and
  action plans
• Some programs have technical assistance visits or
  on-site reviews
• Year 4, 2010-2011
• All programs complete the PIP Instrument, revisit
  goals and action plans
• Some programs have technical assistance visits or
  on-site reviews
• Year 5, 2011-2012
• All programs submit progress report on goals and
  action plans
• Some programs have technical assistance visits or
  on-site reviews

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Program Improvement Process Steps

• Review PIP Instrument
• Attend PIP In-service
• Set a date for an advisory committee meeting
• Complete PIP Instrument with advisory committee
• Send to state career cluster specialist on or
  before due date November 16, 2007

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Inventory Controls

• OCTE no longer maintains equipment inventory
• Accurate equipment records maintained by the
  local district
• Adequate internal controls to account for
  location and custody of equipment
• Regular physical inventory of equipment
• Equipment purchased with Perkins funds clearly
  marked in recipients inventory
• Perkins-purchased equipment marked with a
  sticker, tag, or other unique identifier

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Budget and Amendment Process

• Teacher may visit with OCTE about new requests
  (e-mail, phone, etc.), BUT . . .
• Budget requests and amendments must go to
  consortium, multi-district, or school district
  CTE director.
• Consortium, multi-district, or school district
  CTE director e-mails requests for pre-approval
  for any amendments to OCTE
• Upon approval by OCTE, consortium,
  multi-district, or school district CTE director
  makes changes to spreadsheet and renames it to
  Consortium XYZ, Amendment 1, 2, 3, etc.
• OCTE approves amended application, sends to
  Grants Management Office. Letter with new
  amended budget sent to consortium,
  multi-district, or school district CTE director

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DATA OH, NO!!!!!!
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Improving Programs Increasing Results A
Step-by-Step Process

• Is data collection and reporting more than an
  obligation?
• How can the data help you develop a program
  improvement plan?
• What does the data mean?
• Whos doing well? Who is not?
• Why is the data the way it is?

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Increased Local Accountability

• Must meet performance level for each core
  indicator
• Failure to meet any indicator requires Local
  Improvement Plan

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Local Improvement Plan

• Identifies specific indicators not met
• Local Education Agency conducts an assessment of
  deficiencies
• Districts, consortiums and multi-districts
  develop and implement Local Improvement Plan
  (based on 2005-2006, 2006-2007 data results)
• Revise curriculum to address deficiencies

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Local Improvement Plan

• Identifies specific strategies and person(s)
  responsible
• Sets implementation timeline
• Includes an evaluation in the final narrative
• Cluster specialists evaluate improvement plans
• Cluster specialists provide technical assistance

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OCTE Website

• http//doe.sd.gov/octe/
• http//doe.sd.gov/octe/highschools/index.asp
• (contains teaching strategies, reading and math
  strategies and best practices)
• Fax - 773-4236

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Questions