Getting the Most Out of TartanTRAK

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Getting the Most Out of TartanTRAK

• Career Center, Lower Level, UC
• http//www.cmu.edu/career
• 412.268.2064

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What is TartanTRAK?

• A job and internship portal
• A searchable database of jobs, internships,
  summer employment and on-campus employment
  
• A database of interview schedules, resume books
  and employer presentations
  
• A place to Maintain your personal profile,
  resume and other job search documents

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Why Use TartanTRAK?

• To assist with job and internship searches
  including part time and on-campus employment
  
• Gather contact information
• Be part of a searchable database for employers
  approved by Carnegie Mellon Career Center
  
• Apply for positions
• Schedule interviews for internships and jobs
• Sign up for information sessions/employer
  presentations
  
• Schedule mock interview

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When to Use TartanTRAK

• The entire time you are enrolled
• As a recent graduate

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What to Use as a Recent Alumnus

• Policy
• As a new graduate, you can participate in all the
  functions of TartanTRAK up to 12 months
  post-graduation
  
• After 12 months, contact your Career Consultant
  and s/he can assist you with gaining access to
  alumni career resources

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How to Use TartanTRAK

• Logging in and establishing profile
• Uploading and updating your resume
• Searches
• Submitting your resume
• Checking personal dates
• Sign up for an interview

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Logging In and Establishing Your Profile

• Access through the Career Center website.
• Direct URL http//www.studentaffairs.cmu.edu/car
  eer/tartantrak
  
• You need to register only ONCE. After doing so,
  you may update your registration information at
  any time from the main menu
  
• Enter your TartanTRAK username and password. This
  information was sent to you via e-mail from the
  TartanTRAK system.
  
• If you have difficulty with your password,
  contact Gerry Marnell at 268-1646 or
  recruit_at_andrew.cmu.edu for assistance

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Setting Up Your Profile

• Some fields are pre-populated for you making this
  task easier! Fill out the form as completely as
  possible. (this helps employers find you if you
  have checked the box to let employers search your
  resume)
• You must fill out mandatory fields (written in
  red and marked with an asterisk)
  
• To make multiple selections from any menu list,
  hold down CTRL key or Command key on a MAC as you
  click.

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Home Page
After you complete your profile you will reach
the home page. This will also be the start page
each time you login thereafter.
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Home Page
Check pre-select and alternate status for
interviews here
Upcoming Events and submission Deadlines for the
next 10 days
Shows TartanTRAK employer activity since your
last login
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Will take you back to your home/start page
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Contains contact and academic information (maj
or, degree, grad date, etc.) Check your profile
periodically for accuracy
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For viewing employer- related events (intervi
ews, information sessions, etc.)
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Use to upload resumes, cover letters, transcri
pts, etc. (you can have more than one resume
uploaded at a time). Also provides job search
information and links to relevant web sites.
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Uploading and Update Your Resume

• Upload/replace
• Make primary
• Download resume
• Rename
• Delete

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Resumes and Documents
This is where you can view relevant information
links to your college specific career services
page and to Career Quick Tips
Upload resumes, cover letters, transcripts,
portfolio pages and other documents and generally
manage your documents in TartanTRAK.

Click on the Y/N to choose your default resume
!Clicking this button is ESSENTAIL If you would
like approved employers To be able to search for
your resume!
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Resumes and Documents

• Name your document and select the file to upload
• Give each document a descriptive and distinct name

Remember to use internal buttons to navigate the
system with ease!
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Resumes and Documents

• Acceptable formats to be uploaded are MS Word,
  Adobe PDF, and RTF.
  
• You MUST always click the "Y" option next to the
  name of document that you want to remain as your
  Default resume.
  
• PLEASE DO NOT DELETE A RESUME IF IT IS YOUR ONLY
  ONE IN THE SYSTEM. PLEASE ADD ANOTHER RESUME
  FIRST, THEN DELETE YOUR RESUME OUT. IF YOU WOULD
  JUST LIKE TO EDIT YOUR RESUME, CLICK EDIT, THEN
  UPLOAD THE NEW VERSION

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Resumes and Documents

• Caveat with renaming and deleting resume
• If you make a change to a resume that has been
  submitted for multiple positions, the change will
  effect all the resumes already submitted as long
  as you are before the submission deadline. After
  the submission deadline has passed you cannot
  make changes.
• Note This is dangerous as you could then have
  the wrong objective on the other resumes.
  
• Better Solution upload a different resume. You
  can have unlimited versions of your resume stored
  in TartanTRAK.
  
• Use the Job Application / Activity History page
  to change resumes submitted to individual
  companies so long as the submission deadline has
  not passed.

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Interviews events
is where you can search and sign up for on campu
s interviews, company information sessions,
career fairs (future) and other events the Career
Center hosts or manages.
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Interviews events
You can view all events or filter by type, appli
cation deadline, etc
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Interviews events
Allows you to create custom job searches
Events including interviews, and information
sessions that you have signed up for will be
shown here
Links to your Job application/Activity History
and Interview Status
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Information Sessions

• Employers arrange information sessions as a way
  to convey important information about the
  company
  
• Culture
• Overview of the hiring process
• Benefits

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Information Sessions
Click here to close and return to Previous view
Click here to sign up!
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Mock Interview

• A practice first interview given by
  professional recruiters
  
• Allows students to practice interview skills and
  receive feedback
  
• Typically two Mock Interview sessions early
  fall and early spring

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Job Searching Advanced Interview Search
This feature allows you to create custom job
searches that have interviews on campus
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Job Searching Advanced Interview Search

• Choose criteria to create a custom job search
• Criteria include
• Job Type Industry
• Geographic Location
• Job Category Fulltime, internship

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Job Searching All Pages
Employer Search
Full time Jobs
Student Employment
Internships
Co-ops
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Employer Search
Choose criteria to create a custom search for
employers Search by Employer Name, City, Industry
, etc and filter by type of employer
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Career Classifieds are vacancies in the local
Pittsburgh area. Most openings are for short
term or part time employment.
Job Searching
View all will show both job postings and on
campus interviews!
The "Interviews only" links in the will show job
opportunities with employers who are COMING TO
CAMPUS to interview students through the on
campus recruiting program.
"Job postings Only" list opportunities for which
an employer will NOT be interviewing on campus.
If a student applies for these positions, the
employer will contact applicants directly to
arrange an interview.
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Interview Details

• View details about the interview including
  deadlines.
  
• See all interviews for that employer
• Click to submit your resume for the interviews

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Interview Details

• The event information listed will show all the
  relevant deadlines associated with this event.
  This action does not guarantee an interview with
  this organization, but it will forward all
  applicants' documents to the recruiter for
  review.
• If you are selected or declined for an interview,
  you will receive an automatic email after the
  Employer Pre-select Deadline.
  
• Pay attention to the timeline for these actions
  in the posting. If you are selected for an
  interview, the email you receive will link you to
  that recruiter's schedule to sign up for a time
  slot.

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Company Description

• Results from Clicking on the company name
  include
  
• Company description
• Company contact information available
• List of all job posting, interviews and events
• List of any documents posted by the employer
• Back button to return to results

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Job Posting

• Results from Clicking on the job title includes
• Job description
• Company contact
• Link to apply through TartanTRAK
• Link to printer friendly version
• Link back to search results

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Interviews and Events

• When you sign up for an event, an RSVP list of
  names is created and made available to the
  relevant Career Center administrators and company
  recruiters.
• When you have reviewed on campus interview
  opportunities, you may apply for an interview by
  clicking on the hyperlinks provided and
  submitting your resume and cover letter before
  the resume submission deadline.
• If you must cancel your attendance please do so
  at least 48 business hours in advance, as
  outlined in the Career Center Student Code of
  Conduct.

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Checking Job Search Status

• TartanTrak has several features to keep you
  informed on your usage and status during your
  job/internship search
  
• Interviews Pre-selected or alternate for
• Opportunities submitted resume to
• Interviews signed up for

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Checking Job Search Status

• From your Home page you can check your Pre-select
  / Alternate status
  
• From the Profile page you can check your
  Interview Status and view your Job
  Application/Activity History.

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Preselect/Alternate Status
Clicking on the link for Pre-selects/Alternates
Will show you a list of all the interviews you
have been selected as a pre-select or Alternate
You will also see a list of events you are
eligible to sign up for
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Job Application/ Activity History and Interview
Status Views
Get organized! Export information to your own spr
eadsheet or database

• Job Application/ Activity History View

Use TartanTRAK buttons, NOT back on your browser
to return to the original page

• Interview Status View

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Checking Personal Dates

• Once you have submitted resumes, employers will
  review and then pre-select who they would like to
  interview.
  
• Do not rely solely on your e-mail account to keep
  up to date on your status.
  
• Come often to TartanTRAK and check your
  Pre-select/Alternate and Interview Status.

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FAQ

• If I just upload my resume, will employers see it
  without me doing anything else?
  
• No. You MUST Check the Allow Employers to
  search my default resume box in your profile or
  on the Resumes and Documents section for it to be
  searchable by an employer.
• If I am pre-selected for an interview, will the
  employer email me to let me know?
  
• Yes. The system automatically generates an email
  to you. However, you should also check your
  Pre-select / Alternate, and Interview status to
  see if pre-selected.

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FAQ

• If I miss a resume submission to an employer,
  what can I do?
  
• Before the event date you may still submit your
  resume to the employer as a standby.
  
• You can also email the employer contact and
  attach your resume.
  
• Or contact Gerry Marnell at recruit_at_andrew.cmu.ed
  u.
  
• Note submitting your resume as a standby is
  also an alternative if you have not met the basic
  requirements of the employer and are not allowed
  to submit regularly.

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Student Code of Conduct

• You are expected to attend all scheduled campus
  interviews.
  
• You are expected to be on time for a campus
  interview.
  
• You are expected to present your qualifications
  in a truthful manner.
  
• You are expected to honor all agreements made
  with recruiters
  
• This is especially true of site visits!
• You are expected to honor all agreements made
  with recruiters.
  
• This is especially true of accepting a job
  offer!
  
• You are expected to cease interviewing upon your
  acceptance of a job offer.
  

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The Next Step Contact Your Career Consultant

• Call 412.268.2064 for an appointment with your
• Career Consultant (except MISM and INI)
• BA Jennifer Frick
• CFA/BHA/BSA (Architecture, Design) Sonjala
  Allen
  
• CFA/BHA/BSA/ETC (Art, Drama, Music) Harriet
  Schwartz
  
• CIT (BME, ChemE, CivE, MechE) Lisa Dickter
• CIT (ECE, EPP, MSE) Carol Young
• HSS (History, IS, Modern Languages, Psychology,
  and SDS) Debra Johnson
  
• HSS (Economics, English, IS, Philosophy, and
  Stats) Susan Timko
  
• INI Lynn Carroll
• MCS Renée Starek
• MISM (call Heinz School) Courtney Baum
• SCS Kevin Collins

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QA