Innovative ideas using the web

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Innovative ideas using the web
Oklahoma State University

• Oklahoma State University

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Introduction
Oklahoma State University

• Presented by
• Jason Linsenmeyer, Coordinator IM Sports
• Peyton Reaves, IM Sports Web Development
• Contact Information
• jasonjl_at_okstate.edu
• peyton.reaves_at_okstate.edu
• Oklahoma State University
• http//campusrec.okstate.edu/intramural

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Presentation Overview
Oklahoma State University

• Objectives
• Gain an understanding of innovative web
  technology and learn new ideas
• Benefits of incorporating the web
• How to adapt the web into your intramural program

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Gaining an understanding of innovative web
technology and new ideas
Oklahoma State University

• Objective 1

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What was online
Oklahoma State University

• Original Site consisted of
• Sport Information (generic calendar)
• A list of scheduled games and tournaments
• Few communication capabilities
• All entries were done in the office on paper

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Whats online now
Oklahoma State University

• Registration
• Team / Individual Sport Enrollment
• Team Management
• Free Agent Draft
• Mobile Capabilities
• Calendar
• Facebook Application
• Official and Supervisor Scheduling
• Officials Forum
• Automated Flier Process

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Participant Registration
Oklahoma State University

• Registration requires the participants OSU ID
  number
• Last name required to authenticate
• User Profile provides a central place to change
  information and settings

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Team / Individual Sport Enrollment
Oklahoma State University

• All sport entries are online
• No paperwork
• Immediate Enrollment in sport and desired time
• Weekend and Holiday accessible
• All participants on the team are immediately
  notified via e-mail and/or SMS
• Captains Roster

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Team Management
Oklahoma State University

• Online Team Management has many advantages
• Team captains are notified of ineligible players
• All schedules can be reviewed online at any time
• Team blog/message board
• Sport Organization Team(s) Management
• Team Rankings

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Free Agent Draft
Oklahoma State University

• All free agents draft entries are online
• Only team captains can view the draft entries
  that match their teams information (sport,
  league)
• E-Mail and SMS updating for captains and agents

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Mobile Capabilities
Oklahoma State University

• PDA / Cell Phone Access
• PDAs and cell phones with internet capabilities
  can access the intramural sports site
• http//campusrec.okstate.edu/intramural/mobile
• Login with the following information
• CWID 12345678
• Password test

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Calendar
Oklahoma State University

• Scheduled Reminders
• Reminders can be set for any event on the
  calendar
• Messages can be sent via e-mail or SMS
• Users can select when you want to receive
  messages
• Game Dates
• Game dates for the player are also listed on the
  calendar

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Facebook Application
Oklahoma State University

• What is a facebook application?
• How many use facebook for IM Sports?
• Why create a facebook application?

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Official / Supervisor Scheduling
Oklahoma State University

• Official and Supervisor Scheduling
• Creation of Schedules for each sport / tournament
• Officials can accept shifts and switch shifts
  online
• Have the ability to ask for specific day(s) off
• Administrators can rate the official
• Auto-scheduling

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Officials Forum
Oklahoma State University

• Message board for all officials
• Officials can post questions to administrators
• Administrators can answer or post questions or
  updates for all officials

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Automated Flier Process
Oklahoma State University

• Designs a uniformed flier for every sport offered
  in an HTML and Adobe PDF format
• Automatically publishes fliers to the web
• Automatically emails the fliers to participants

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Benefits of incorporating the web
Oklahoma State University

• Objective 2

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Benefits
Oklahoma State University

• Increased site traffic
• Improved Communication
• Detailed and Accurate Statistics
• Time / Resources saved
• Convenience
• User Friendly
• Maintenance free with few exceptions

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Increasing site traffic
Oklahoma State University

• After new features were added, site traffic
  increased by over 300
• Very positive results from users
• Advisory Board was very impressed with features
• Mostly by word of mouth at Captains Meetings

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Improved Communication
Oklahoma State University

• Communication between department, teams, and
  participants has greatly improved
• Game cancellations (weather or facility issues)
• Important Announcements
• Ability to reach all participants
• Communication Techniques
• E-Mail
• SMS
• Message Board on site

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Detailed and Accurate Statistics

• Player(s) classification
• Gender
• Forfeits
• Number of participants
• Number of Teams

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Time / Resources Saved
Oklahoma State University

• No paperwork
• No filing
• Ability to find team and participant info quicker
• New features can save time and money
• Scheduling Feature
• Reduces scheduling time by over 70

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Convenience
Oklahoma State University

• Accessibility
• Improved Awareness
• Ease of Access

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Adapt the web into your intramural program
Oklahoma State University

• Objective 3

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What it takes
Oklahoma State University

• Evaluate your needs / desires for your department
• Have some ideas in mind
• Talk to Advisory Board and/or participants
• Talk to your IT department
• Find somebody with
• The desire to learn
• Creativity

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Questions / Comments
Oklahoma State University

• Closing