Office Layout

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Office Layout
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Critical Componentsthat influence layout

• Equipment
• Work Flow
• Employees

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Operational and Economic Benefits of Layout

• It provides effective allocation and use of floor
  space.
• It creates a pleasant working environment for
  employees.
• It has a positive impact on the organizations
  clients.
• It facilitates efficient work flow.

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Operational and Economic Benefits of Layout
continued

• It provides employees with efficient, productive
  work areas.
• It facilitates future expansion when the need
  arises.
• It facilitates employee supervision.

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Inadequate Space Planning Results

• Reduced employee productivity
• Increased absenteeism
• Increased turnover
• Decreased physical comfort
• Decreased employee morale

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Inadequate Space Planning Results (continued)

• Stifles company growth
• Has inadequate storage facilities
• Creates awkward work flow patterns and traffic
  patterns
• Makes for selecting inappropriate types and sizes
  of furniture

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Preliminary Planning Stage

• Identify needs of organization
• Work flow
• Organization chart
• Projection of employees needed in the future
• Communication network

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Preliminary Planning Stage continued

• Departmental organization
• Space requirements
• Specialized areas
• reception area
• board or conference area
• computer room
• other areas

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Preliminary Planning Stage Continued

• Safety considerations
• Barrier-free construction
• Expansion
• Environmental conditions
• Equipment and furniture

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Costing of Office Space

• The positive cost/benefit relationship between
  human resources and physical resources is not
  only desirable, but required.

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Costing of Office Space

• Costs of office space include
• rent or mortgage payments
• utilities
• maintenance
• taxes
• insurance
• environmental control equipment
• special assessments
• operating licenses.

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Open Office Concept

• Planning is based on Cybernetics--information
  flow
• Modular Workstation Approach
• Cluster Workstation Approach

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Open Office Concept

• Office landscaping--uses no private offices (in
  its pure form)
• Hybrid office landscaping design 80/20

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Principles of Effective Layout

• Interrelationships among equipment, information,
  and personnel
• work flow in straight line
• work flow around major documents
• hierarchical and communication relationships of
  employees
• work groups
• work with public or away from public

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Principles of Effective Layout

• space allocation
• specialized services
• furniture equipment
• aisles
• safety
• open areas
• lighting

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Principles of Effective Layout

• décor
• air conditioning
• humidity
• noise control
• future expansion
• work should come to employee not visa versa.

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Tools for Creating Layouts

• Templates
• Cutouts
• Plastic models
• Magnetic boards
• Computer-aided design

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Summary

• Critical Components
• Operational and Economic Benefits of Layout
• Disadvantages of not planning
• Preliminary planning stage
• Cost of office space
• Open Office Concept
• Principles of Effective Layout