RAA Website Training

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RAA Website Training

• Initial Operations Meetings Management

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Meeting Objectives

• So, you want to be a website administrator.
• After this session, youll be able to
• Log in / out of your account
• Set up a meeting or event
• Use download sign-up forms
• Publish or forward for review / approval
• View / download meeting and event attendees
• Delete meetings or events from the list

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The (new) RAA Websitewww.RutgersAlumni.org
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RAA Events Page
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RAA Board Meetings Page
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RAA Committee Meetings Page
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Admin Tool Logging-in outwww.RutgersAlumni.org
/admin
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The RAA Admin Tool
Use this page for all Administrative
Tasks Select at top of page Youll have
authorization for Edit Site Attendees Export to
Excel LogOn / LogOff
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Edit Administrators Page
Youll be set-up with a username password on
this page. Any RAA Officer can do it
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Edit Meetings/Events Page
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Editing an existing meeting

• Headings Tools
• For a new meeting
• Add New - Click to add a new meeting from
  scratch
• To edit and existing meeting, use these
• Date - of the event
• Title - Description of the event
• Type - Event, Committee, or Board mtg
• Condition - pick one
• Visible
• Hidden
• Photos - Used for Articles - not for meetings
• Attendees - View replies to notice
• Modify - Edit the selected meeting / event
• To delete a meeting or event
• Delete - Removes the meeting and all attendees
  from the database

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Add a new meeting Page (top)
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Inserting a new meeting, 1

• Headings and tools
• Top of Page tools
• Date - The date of the new meeting
• Headline - Meeting Title
• Time - Start time
• Location -
• RSVP Date - Respond by or else
• Intro Text
• Normally blank for Board or Committee meetings
  (to keep page uncluttered)
• Short intro summary for Events
• This text may be edited and formatted using the
  tools in the text block (only)

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Add a new meeting Page (bottom)
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Inserting a new meeting, 2

• Headings and tools
• Bottom of Page tools
• Article Text
• Summary of the meeting or event - not limited in
  length
• This text may be edited and formatted using the
  tools in the text block, including adding
  hyperlinks, and downloadable sign-up forms
• Check to include on homepage
• When checked, the meeting will be included in the
  list
• Add Registration form
• Adds a standard form (generated by the software)
  for on-line sign-up. The software will
  automatically include these in the database of
  attendees
• See one - next page
• Check to approve and publish
• Select - Board, Committee. or Event
• Add Record
• When clicked, the new meeting will be added
  immediately to the site

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The Sign-up form(what the user sees)
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Attendees List(What YOU See)
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When the event requiresa more formal sign-up

• You can add a form to any meeting or event
• User downloads, completes the form mails back
• Used for limited attendance, or events with cost
• Forms can be either .doc or .pfd types
• .pdf is better, but not everyone can create these
• Forms must be created off-line uploaded
• Copy an existing form, change it for your
  meeting, and save it to your computer
  (remembering where)
• Add hyperlink text in the detailed meeting text
• Highlight, Right-click, select Hyperlink
• Upload using the SPAW manager
• to the folder titled RegistrationForms under
  Files
• Software will automatically connect the file to
  your hyperlink

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Sign-Up Form - Step 1
Add some text for a sign-up form
Highlight the word HERE Then Right-Click to get
this list Then select Hyperlink
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Sign-Up Form - Step 2
Click on this graphic To initiate a search
for the Registration Form
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Sign-Up Form - Step 3
Youre in the Images section need to get to
Files section
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Sign-Up Form - Step 4
Now in Files Section select the folder
Registration Forms
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Sign-up Form - Step 5
A Blank Registration form you can
use -or- Download it, edit it to match your
event, And upload it (with the event name) To
use it as-is, Highlight it click OK
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Example Sign-Up Form
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Whew! - Were done

• We now know how to
• Log in and out of our accounts
• Set-up new meetings
• Add sign-up details
• Review attendees
• Delete meetings no longer needed - after the
  meeting is held
• Export the final attendee list first, if desired
• What now?
• Try it out! You cannot break anything
• Worst case - well delete a bad meeting
• Best case - new meeting is important now is
  included
• Go forth and administer!