Reshaping Our Units: Draft Governing Documents

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Reshaping Our UnitsDraft Governing Documents

• Leadership Summit
• January 24, 2003
• Karen Kreizman Reczek Stephanie Tolson
• Division Cabinet Chair Chapter Cabinet Chair

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Introduction

• Background history
• Guiding principles
• The arduous task
• Draft documents for review
• What to expect next
• Discussion

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Background History

• Simplification Task Force recommendations
• Bylaws revision vote
• Governing Documents Task Force formed
• Review of existing documents

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Simplification Recommendations

• Revise Association bylaws
• Eliminate unit bylaws
• Only appoint committees liaisons where specific
  unit work will be done

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Bylaws Change

• Simplified version adopted November 1st.
• Units no longer need bylaws
• Governing documents must be developed

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Task Force

• Bylaws Committee
• Marilyn Bromley, Chair
• Jeanne Korman
• Lyle Minter
• SLA Staff
• Linda Broussard

• Cabinet Officers
• Karen Kreizman Reczek
• Dav Robertson
• Pam Rollo
• Stephanie Tolson

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Existing Documents Reviewed

• New SLA bylaws
• Chapter Division model bylaws
• Chapter Division guidelines
• Board policy document on bylaws
• SLA policies practices
• Model procedures manuals

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Guiding Principles

• Leadership authority /responsibility
• Continuity/Opportunity
• Accountability - to local members, to the
  Association, to government laws

• Flexibility - large/small, or compact/dispersed
• Communication - to from the Association, to
  local members, from leaders, among members
• Transparency/openness - meetings, finances

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The Arduous Task

• First few passes - regurgitated bylaws
• Shift emphasis from process -- to desired result
• Code of ethics
• Practices NOT procedures
• Simplification??

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Draft Documents

• Governing documents
• Bare bones
• Must haves
• Recommended practices and policies
• Proven methods
• Important things to know
• No need to reinvent the wheel

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Whats Next?

• Discussion feedback (Leadership Summit
  February)
• Revisions based on leadership input (March/April)
• Test cases Chapter Division (April)
• Complete position descriptions revise drafts
  (April)

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Whats Next?

• Draft code of ethics select white papers
  (February April)
• Review documents revisions (May)
• Formal vote (June Joint Cabinet Meeting)

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Questions Discussion

• Initial questions?
• Break out sessions
• Report back
• Summarize takeaways

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Thoughts For Discussion

• Do the governing docs capture the essentials?
• Are the practices too detailed?
• Should we split out topics or is it better to
  have it all in one?
• What do you think about a code of ethics?
• Other issues we forgot?