SOMA Membership Drive Instructions 20072008

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SOMA Membership Drive Instructions2007-2008
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How to Run the Membership Drive

• Folders have been replaced the drive is 100
  digital this year!
• Please inform the Membership Coordinator
  (Cristina DuPree, cdupree_at_nova.edu) of the
  following information ASAP
• Membership drive dates
• of new members expected (so we know how many
  Netters, t-shirts, etc to send)
• Contact information/address to mail the Netters
• Please CC Kristine Burdick from the AOA
  (kburdick_at_osteopathic.org) on this email to
  expedite the distribution of the Netters

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Membership Recruitment

• Successful chapter projects have included
• welcome receptions and parties (i.e. Osteoblast)
• new membership giveaways (scrub bottoms,
  t-shirts, etc.)
• business card giveaways
• power point presentations
• (you will be provided with one or you may create
  your own)
• raffles
• mailers flyers
• Chapters have created large posters depicting the
  benefits of being a SOMA member

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Other Suggestions

• Start a photo album, display it digitally on a
  laptop or paste pictures on a poster board of of
  your chapters activities
• Have SOMA present at a special or separate time
  from other clubs/organizations.
• Check online for ideas/information about SOMA at
  www.StudentDO.com - an excellent resource!

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Membership Recruitmentmore ideas

• Create a Campus Survival Guide
• Include
• Names addresses of the most popular restaurants
  in town
• Top movie rental stores
• Fun things to do and see in town
• A list of must have items for a first year
  student
• A list of items that professors may recommend,
  but were not really that beneficial
• New students appreciate honesty from fellow
• students who have been there before.

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Application for Membership

• The Microsoft Excel sheet is required for
  application for new membership!!!!!
• Have the new members type directly into the
  required fields on a laptop at registration
• Format MUST BE followed exactly!!!
• Names must be the students names that are on
  file with the Registrar of their Med School
• Birth dates Addresses are required for every
  student
• No field should be left blank
• Except possibly the suffix field if the student
  is not John Doe Jr., John Doe II, John Doe III,
  etc.

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New Member Spreadsheet, continued

• Save the Excel document as
• School_SOMA_Members2007-2008.xls
• Example NSUCOM_SOMA_Members2007-2008.xls
• Email the Excel document to the Membership
  Coordinator
• Cristina DuPree
• Cdupree_at_nova.edu
• Deadline of November 1, 2007!!!
• NO EXCEPTIONS
• Please try to send the completed Excel document
  ASAP after your drive so that the new members can
  be added to the national list-serve.

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New Member Spreadsheet, continued

• To make registration easier, it is best to have a
  few laptop computers at your registration table
• Download the Excel template onto all of the
  laptops
• Have your new members register their information
  directly into the spreadsheet
• Compile the lists into one spreadsheet at the end
  of the membership drive
• Label your document School_SOMA_Members2007-2008.
  xls
• Send the document to cdupree_at_nova.edu ASAP

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Example Excel
Format must be followed exactly! Do not make any
changes to the fields.
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Membership Fees

• Membership fees are 60 for each new member
• Submit 38/person to National SOMA
• Retain the remaining 22/person for your chapter
• Please write one check per chapter to National
  SOMA
• Include your name phone number on the check
• Mail Checks to Elizabeth Hodor
• 142 E. Ontario St., Chicago, IL 60611
• Please contact Elizabeth Hodor for invoices for
  your school

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Membership is a ROLLING process

• Should a student wish to join after the November
  1st deadline, simply follow these easy
  instructions
• Have them complete a paper membership application
  (found on our website)
• Mail the paper application to me/Elizabeth
• Have them write a check to your chapter
• Have them update their email on list serve
• You send in the 38 of National SOMA Dues to
  Elizabeth keep the rest for the chapterits
  that easy! ?

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Emails the NEW List Serve

• SOMA has a new List Serve
• Please ask your COM to allow e-mails from
  StudentDO.com
• This will prevent them from going to a junk/spam
  folder