REPORT PROPERTY

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REPORT PROPERTY
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Report Property
How is property reported and which method should
I use?

• In batch
• On line

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Batch vs On Line

• Batch
• Hundreds of item records can be batched and sent
  as a single file
• Excess records must be on a property management
  system
• Agencies must develop a program to format their
  records to conform to GSAXcess layout
• Transmitted by FTP
• Processed during the GSAXcess nightly cycle

• On Line
• Generally sent one or a few records at a time
• Each item must be entered on a screen
• On line screens format data to conform to
  GSAXcess layout
• Transmitted over the internet
• Processed real time

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Agencies and Systems that Batch Reports

• DoD -- DAISY Defense Reutilization and
  Marketing
  Service
  Automated Information System
• DoD -- PCARSS Plant Clearance Automated
  Reutilization
  Screening System
• NASA -- NPDMS NASA Property Disposal
  Management System
• DOI -- SAVES Screening Available and
  
  Exchange/Sale
• USDA PROP
• DOE -- Contractor Owned
  (6 sites)
• FAA --

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Property Categories
How do I report property on line?
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Where did the AAC and Ag/Bu code come from?
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Item Control Number

• Positions 1-6 Activity Address Code loaded
  into your account when assigned a
  passwordPositions 1-2 Agency CodePosition
  3 Region
• Positions 7-10 Julian Date system assigned
• Positions11-14 Serial No. -- you assign
• Position 15 Suffix
  (allowed but discouraged)

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Common Data
Do I need to enter this data all over again?
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Storing Common Data
So, I need to enter this data only one time!
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Notifications
Why do I need to give my email address?
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Reimbursable Property
How do I know if the property is reimbursable?
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Vehicles
Where did this come from?
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Vessels
Here is another one!
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Weapons List
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Serial Number
Where did this come from?
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System Assigned Fields
Do I enter this data?
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More Items Redisplay All Data
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More Items Retain Common Data Only
Common Data
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More Items Retain Common Data Only
Item Specific DataFSC down
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Report
I could print a copy of this for my files.
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Modify Report
How can I modify my report?
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Modify Report
How do I bring up the report?
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Modify Report
Data redisplayed
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Modify Report

• Only your own
• Only till the GSAXcess cycle of the day of
  input
• After that, the change must be done by GSA

Whose reports can I modify and for how long?
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Report
How can I get a report of my record after I
submit it?
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REPORT
Is this all I need to enter?
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REPORT
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Picture Names

• One picture one file
• File name ICN plus an alpha suffixICN may be
  14 or 15 (suffix) positions long
• Suffix can be A through M excluding I
• Capitalize all letters

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Pictures
Why should the picture be rectangular?

• Type digital
• Format .jpg
• Size rectangular
• Quantity no more than 12

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Picture Size

• GSAXcess automatically resizes the pictures to
  600 X 400 pixels.
• A square picture will show some distortion when
  resized to the shape of a rectangle

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Picture Quality

• Lighting
• Sufficient to show color and details
• Avoid shadows
• Detail
• Fill the entire frame with the detail
• Show the entire item plus sectional views
• Show data plate
• Clutter
• Avoid background distractions
• Use a plain colored fabric backdrop if possible

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Picture File Extensions

• If you email picturesinclude file extension
  .jpg
• If you FTP picturesomit .jpgFile will still
  be in the Joint Photographic Experts Group (JPEG)
  format

Do I need a file extension?
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Picture Transmission

• FTP (File Transfer Protocol)send to your
  GSAXcess directory
• For batch customers
• Emailgsaxcess.pictures_at_gsa.govup to 10 pictures
  per email
• USPSGSA 4FBP
• Attn Diane Smith-Knights401 W. Peachtree
  Street, NWSuite 2600Atlanta, GA 30308

Where do I send the pictures?
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Submitting Pictures
What happens when I click this?
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Submitting Pictures -- Now
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Submitting Pictures -- Later

• You will be able to attach photos.