Fall 20091 Schedule Course Entry Procedures

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Fall (20091) ScheduleCourse Entry Procedures

• Flexible/e-Learning Courses

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Purpose

• Provide Up To Date Information To
• Ensure accurate, complete schedule info
• Ensure that schedule information is consistent
  college-wide
• Reduce/eliminate student confusion regarding
  Flexible/e-Learning courses
• Ensure that proper codes and fees are applied to
  Flexible/e-Learning courses

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Delivery Course Types

• Fully-online (C2)
• Uses BCCs e-learning course management system to
  deliver majority of content and facilitate
  regular communication/interaction
• At least 75 of instruction is time and place
  independent, may have proctored tests, may have a
  limited number of face to face meetings
• Blended e-Learning (Formerly called Hybrid) (C6)
• Traditional on-campus course that replaces a
  portion (at least 25 but no more than 75) of
  face to face instruction with time and place
  independent activities and interaction using
  BCCs e-learning course management system.
• Web Enhanced (C5)
• Traditional, on-campus course that supplements
  course content with online interaction and/or
  content using BCCs e-learning course management
  system.
• Meets face to face for the full number of contact
  hours assigned to the course.
• Video-based (T2)
• Video-dominant delivery. Uses telecourse or
  publisher-produced videos as the primary
  instructional material.
• Meets 5 times, including test dates
• Materials-based (C3)
• Text-dominant delivery. May supplement text with
  CD-ROM, limited video content, and/or limited
  BCCs e-learning course management system usage.
• Meets 5 times, including test dates
• Video-conference (T5)
• Uses compressed video to send or receive a
  majority of course content.
• Meets regularly in on-campus classroom.

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Designator Codes

• A4 Flexible Learning Designator
• Used on all T2 video-based, C2
  fully-online, C3 materials-based, and C6
  Blended courses.
• T2 Video-based designator
• Used on all video-based Flexible Learning
  courses.
• B2 Supplemental video designator
• Used on Flexible Learning courses that are
  online, blended, or materials-based, but which
  also loan video materials to students through
  the campus LRC as a supplemental course resource.
• C2 Fully-online designator
• Used on all fully-online Flexible Learning
  courses that use BCCs e-learning course
  management system.
• C3 Materials-based designator
• Used on all text-dominant Flexible Learning
  courses.
• C5 Web Enhanced Designator
• Used on all traditional, on campus courses that
  augment instruction using BCCs e-learning course
  management system
• Used on all T2, C3, and T5 courses that
  augment the primary delivery method with BCCs
  e-learning course management system content.

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Cost Recovery

• Course designator codes C2, C5, and C6 designate
  e-learning courses that use BCCs e-learning
  course management system (Blackboard) .
• The C2 and C6 courses carry a fee for e-learning
  related support services.
• All C2 and C6 courses should be scheduled and
  coded BEFORE the schedule is sent to print. Ask
  faculty to tell you which sections will use BCCs
  e-learning course management system to support
  fully online (C2) and blended e-learning (C6) so
  their sections can be coded properly.
• Campus Associate Deans have agreed that courses
  carrying fees (Online/C2 Blended/C6) cannot be
  coded after the schedule is created. Make sure
  that your faculty know that they will not be able
  to use BCCs e-learning course management system
  for online or blended courses unless the courses
  were scheduled with the proper e-learning code
  and the proper e-learning fee prior to the
  schedule being sent to print.
• Under NO circumstances should C2 or C6 codes or
  e-learning fees be added to a course after
  students have registered for the course.
• Web Enhanced (C5) credit courses do not require
  an e-learning fee.

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Fee Codes for Fully Online (C2) Courses

• The proper fee codes must be assigned to the
  course when the course is scheduled. This should
  occur before the schedule goes to print.
• Campus Associate Deans have agreed that under NO
  circumstances should you add a fee code to a
  course after students have registered for that
  course.
• Use the following fee codes on all Fully Online
  (C2). Note difference between O and 0 (zero)
• All Fully Online courses must have both an
  E-Assessment Fee AND an E-Learning Fee based on
  the number of credits.
• E-Learning Fee Codes E-Assessment Fee Codes
• OC07 1 Credit EA01 1 Credit
• OC08 2 Credit EA02 2 Credit
• OC02 3 Credit EA03 3 Credit
• OC09 4 Credit EA04 4 Credit
• OC10 5 Credit EA05 5 Credit
• OC04 6 Credit EA06 6 Credit
• If you need a fee code for a course having more
  than 6 credits, or if you cannot get a fee code
  to apply to a particular course or section,
  contact the Flexible/e-Learning Office at x6564.

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Fee Codes for Blended (C6) Courses

• The proper fee codes must be assigned to the
  course when the course is scheduled. This should
  occur before the schedule goes to print.
• Campus Associate Deans have agreed that under NO
  circumstances should you add a fee code to a
  course after students have registered for that
  course.
• Use the following fee codes on all Blended (C6).
  Note difference between O and 0 (zero)
• UPDATE as of Fall 20091
• Blended courses MUST include an E-Learning fee
  based on the number of credits. In addition, if
  a Blended course uses the services of the
  Distance Learning testing center, an E-Assessment
  fee code must be added.
• E-Learning Fee Codes (MUST be Coded) E-Assessmen
  t Fee Codes (Optional)
• OC07 1 Credit EA01 1 Credit
• OC08 2 Credit EA02 2 Credit
• OC02 3 Credit EA03 3 Credit
• OC09 4 Credit EA04 4 Credit
• OC10 5 Credit EA05 5 Credit
• OC04 6 Credit EA06 6 Credit
• If you need a fee code for a course having more
  than 6 credits, or if you cannot get a fee code
  to apply to a particular course or section,
  contact the Flexible/e-Learning Office at x6564.

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E-Learning Fee Codes for Continuing Education
Courses

• E-learning fees for Continuing Education courses
  shall be calculated at the rate of 6 per each 1
  credit hour equivalent (CHE) or fraction thereof.
• E-Learning Fee Codes
• OC01 1 CHE
• OC02 2 CHE
• OC03 3 CHE
• If you need a fee code for a course having more
  than 3 credits, or if you cannot get a fee code
  to apply to a particular course or section,
  contact the Flexible/e-Learning Office at x6564.

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First Class Meeting For E-Learning and Flexible
Learning Courses

• Some faculty require on-campus orientation
  meetings for their fully on-line courses. These
  meetings must be scheduled during the first week
  of the session that the course is assigned.
• Permits students to add/drop courses if
  necessary.
• Courses with first meetings after add/drop can
  make it difficult for students to change their
  schedule or obtain refunds.
• Initial orientation meeting for fully-online and
  blended e-learning courses should be scheduled to
  meet in a computer lab.
• Computer labs for orientation must be booked at
  the time you schedule the course.
• Include the location of orientation meeting in
  the course notes.
• If attendance at orientation is required, the
  course notes should say so, and indicate the
  penalty (if any) for not attending.

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CID Scheduling General Guidelines

• Please do not use TBAs for instructor name or
  day of week when schedule is sent to printer.
  Failing to indicate the day of the week creates a
  course with no starting date (as far as CID is
  concerned). Under these circumstances, CID
  permits students to continue registering for the
  course even after the add/drop date for the
  semester has passed.
• If a course does not have regular meetings each
  week, use multiple lines to indicate specific
  meeting dates, times, and locations. If you use
  the first schedule line only, the room you
  indicate will be blocked for the entire semester,
  rather than just the times that it will be
  actually be used. CID will allow you to enter up
  to 20 class meeting dates.
• If you use multiple lines on the CID course entry
  screen to assign rooms for on-campus meeting
  dates, please make sure that the building, room
  and time on the first line are listed as TBA.
  The Building, room, and time on following lines
  MUST be filled in. Otherwise, a conflict results
  in course information not being accurately
  reported to the State.
• If you have questions about how to schedule a
  course that does not have regular meetings,
  contact your campus room scheduler for additional
  instructions.

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CID Scheduling Examples

• Course meets regularly, but only on one day per
  week (Example Blended e-learning courses)
• Put an explanation in the notes stating that the
  course meets once each week. Show the meeting
  day on the first schedule line along with time
  and location. Additional lines should not be
  needed unless there are additional meetings held
  on other days of the week. Each additional
  meeting on a day other than the regular meeting
  day should be indicated on a separate line.

This class meets every Tues beginning 3/12/07
through 5/3/07
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CID Scheduling Examples

• Course meets on campus for orientation only
  (Example Fully online courses)
• Put an explanation in the notes that the only
  on-campus meeting is for orientation. Show the
  day of the orientation meeting on the first
  schedule line with TBAs for time and location.
  On the second line, show the day, location and
  time of the orientation meeting. This way, CID
  will only book the meeting room on the one day
  that it will be used. Additional lines should not
  be needed unless there are additional meetings
  held on other days of the week. Tip F8 to obtain
  additional lines
• Course does not meet on campus at all (Example
  Fully online courses)
• Put an explanation in the notes that there are no
  on campus meetings. On the first schedule line,
  show the day the semester begins with TBAs for
  time and location. This way, CID will not book a
  meeting room for this section.

Notice the begin and end date is for one face to
face meeting.
Be sure to TBA time location on the first line.
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CID Scheduling Examples

• Course meets multiple times on different dates
  different times (Example Video courses)
• Show the day(s) of the campus meetings in the
  first schedule line, with TBAs for time and
  location. On the following lines, show the day,
  location, time and date of each meeting on a
  separate line. F8 for additional lines.

This class meets face to face four times 8/24,
9/21, 10/19 12/7/06
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CID Course Comments

• Course comments are used to provide information
  to BCC staff about a course. Course comments are
  NOT visible to students.
• Use course notes to provide information to
  students.

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CID Course Notes Purpose

• Provide critical information students need to
  make informed decisions prior to registration.
• Provide information to help students locate
  additional course information.
• Provide students with a heads up regarding
  location and requirements for first course
  meeting, if there is one.

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Notes for Video-Based Courses(Coded T2)

• Reference insert reference number is a
  video-based Flexible Learning course that meets
  at insert time on the following dates insert
  dates. Obtain course information packet from
  insert location of course syllabus, (ask
  instructor how where syllabus will be
  distributed) prior to the first class meeting.
  Show BCC ID and fee card at the Learning Resource
  Center on the campus where your course meets to
  obtain course videos after the semester begins.

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Notes for Fully-Online CoursesCoded (C2)

• Reference insert reference number is an
  Internet-based e-learning course that meets at
  insert time on the following dates  insert
  dates.  Obtain course info and login instructions
  at
• lta href?/online? target?_blank?gtBCC eLearning
• Web Sitelt/agt
• Please ensure that the last two lines are placed
  on separate schedule note lines. A broken web
  link will occur if split differently. Pay
  attention to upper/lower case. CID will not
  automatically convert your text to the correct
  case. You must enter this information exactly as
  it appears above.
• Note to schedulers - If there is an orientation
  meeting, include the date, time and location, and
  also indicate whether the orientation is
  mandatory and what penalty (if any) there is for
  non-attendance.

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Notes for Blended e-Learning Courses(Coded C6)

• Reference insert reference number is a blended
  e-learning course that combines on-campus
  meetings with online learning activities. 
  Instruction is delivered insert   in a classroom
  on campus, and insert  online.  Class meets at
  insert time on the following dates insert
  dates.  Obtain course info and login instructions
  at the
• lta href?/online? target?_blank?gtBCC
  eLearning
• Web Sitelt/agt
• Please ensure that the last two lines are placed
  on separate schedule note lines. A broken web
  link will occur if split differently. Pay
  attention to upper/lower case. No conversion
  will be done.
•  

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Notes for Materials-Based Courses(Coded C3)

• Reference insert reference number is a
  materials-based Flexible Learning course that
  uses insert type of material(s) (text, CD ROM,
  etc.) This course meets at insert time on the
  following dates insert dates. Obtain course
  information packet from insert location of course
  syllabus, (ask instructor how where syllabus
  will be distributed) prior to the first class
  meeting.

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Notes for Web-Enhanced Courses(Coded C5)

• Reference insert reference number is a course
  with regular class meetings that is web-enhanced
  with e-learning software and online learning
  activities.
•  
• Note to schedulers - you should ask faculty if
  they plan to use Blackboard (e-learning course
  management system) to support any of their
  on-campus sections to ensure that courses that
  will use Blackboard will be properly coded.

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Time Frame

• Enter and code all alternate delivery and
  Flexible/e-Learning courses prior to April 18,
  2008.
• All course notes and special designator codes for
  Flexible/e-Learning course sections must be
  complete, with no TBAs for day or instructor, by
  April 18, 2008.
• Important! Notify Flexible/e-Learning Department
  of any alternate delivery course changes,
  additions or new classes that occur after the
  schedule goes to print. Flexible Learning must be
  notified before the new course info is entered
  into CID and before an E-learning code (C2 or C6)
  is added to an existing course so proper fees can
  be charged. Fees cannot be placed on a course
  once students have begun to register for it.
• You may wish to make the course unavailable or
  closed until the fees can be put on the course
  that way no students will be able to register
  until after the unavailable or closed designation
  is removed.

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Have Questions?Contact

• Deadra Johnson
• Flexible Learning Coordinator
• 954-201-6564
• djohnso2_at_broward.edu
• Central Campus, 17/226