HRIS PersonnelPayroll Structure

1
HRIS Personnel/PayrollStructure
http//www.ams.utoronto.ca/Assets/HRIS/refmat/hris
pps.ppt
2
HRIS Personnel / Payroll Structure
Table of Contents Page Cover Page i-ii
Table of Contents Appointed Staff 1
Academics 2 Executive, PM, Confidentials,
USW, Librarians, Research Associates, ESL
3 monthly unions 4 biweekly
unions Non-Appointed Staff 5 temp
unions 6 casual CUPE (1230, 3261,
2484), IATSE, HERE and biweekly non-union
casuals 7 Teaching Assistants (CUPE
3902/Unit 1), Graduate Assistants (CUPE 3907),
Stipendiary Sessional Instructors (CUPE
3902/Unit 3) and monthly non-union
casuals Students/Fellows 8 Canadian and
Foreign
Page i - Revised Oct. 18, 2005
3
HRIS Personnel / Payroll Structure
Table of Contents Page External Staff
9 All Appointed 10 All Non-Appointed


Appendix Change History

Page ii - Revised Sept. 14, 2005
4
HRIS Personnel / Payroll Structure
Legend PA - Personnel Area PS - Personnel
Subarea ES - Employee Subgroup GL -
General Ledger PySc - Pay Scale R - Rank
Appointed Academic PA - 0001
GL - 801010
PA
Academic PS - 0100
PS
Other Academic ES - F3
Professoriate - Non-Tenure
Stream ES - F2
Teaching Stream ES
- F4
Professoriate - Tenure Stream ES - F1
ES
Administrative Stipend ES - F7
Job Stats.Can. 12 Principal
3 13 Acting Principal
3 14 Vice Principal 4 15 Principal
and Dean 1 16 Dean
1 17 Acting Dean 1 18 Associate
Dean 2 19 Assistant Dean
2 20 Vice Dean 2 21 Director
Schools 4 22 Director
4 23 Acting Director 4 24 Associate
Director 9 25 Chair
5 26 Acting Chair 5 27
Associate Chair 9 28 Assistant Chair
9 29 Vice Chair 9 Only
if not shown above 30 Admin. Duties needs 9
a descriptive position title
Tenure Stream- Professoriate Job 31
Non-Tenure Stream - Professoriate Job 32
Lecturer Job 463
R40 PySc - 02A
Tutor/Sr. Tutor Job
38 Senior Tutor R80 PySc
- 01A/02 Tutor
R70 PySc -
01A/01
Jobs 12 30 ?
For employees not in the academic
personnel subarea use their PSA, ES and job
codes . Pres./VP,V-Prov PSA 0050, ES E1,
job 1-7
. Librarian PSA 0400, ES L1/L2,
job 39
Job gt
R Acad. Rank gt (Career Progression)
PySc Group/Lvl gt
Instructor/Sr. Instructor Job 35 Senior
Instructor R51 PySc - 02A
Instructor R50 PySc
02A
Professor R10 PySc -
03A/04
Lecturer/Sr. Lecturer Job 464 Senior
Lecturer R81 PySc - 01A/02
Lecturer R71 PySc - 01A/01
Assoc Prof R20 PySc
- 03A/03
Clin Assoc Job 36
R60 PySc - 02A
Asst Prof R30 PySc -
03A/02
Available Contract Types (IT0016) / Appointment
Detail (IT9009) 1 Continuing
2 Annual
3 Sessional
4 Academic - CLTA
5 Term
Clin Asst Job 37
R60 PySc - 02A
Asst Prof (Cond) R38 PySc
- 03A/01
Available Contracts (IT0001) K1 Apptd Full-time
K2 Apptd Part-time
Appointed Benefits GL - 801910
Grand fathered
Page 1 - Revised Sept 29, 2008
5
HRIS Personnel / Payroll Structure
Legend PA - Personnel Area PS - Personnel
Subarea ES - Employee Subgroup GL - General
Ledger PySc - Pay Scale
Appointed PA - 0001
PA
Research Assoc PS - 0600
Gl - 801030
Pres./V-P/V-Provost PS - 0050 GL - 801010
Librarian PS -
0400 GL - 801020
SMG PS 0500 (pre 10/01)
Confidential/ Administrative PS - 0550
GL - 801040
USW PS - 2000
GL - 801050
PM PS - 0510
GL - 801040
ESL PS 0590
GL - 801060
PS
Research Associate ES - R1
Salaried ES - O3
Librarian Perm Status ES - L1
Pres./V-P/V-Provost ES - E1
Librarian Non-Perm Status ES - L2
to 31.12.2002 Salaried ES O3 as of
1.1.2003 ES U3
Salaried ES - O3
Salaried ES - 03
ES
President Job 1
Job 559
Job
Librarian Job 39
Sr Research Assoc Job 66
PySc - 02R
Jobs as per Collective Agreement
V-P Provost Job 2
Available Contract Types (IT0016) / Appointment
Detail (IT9009) 1 Continuing
2 Annual
3 Sessional
4 Academic - CLTA
5 Term
Librarian 4 PySc - 01L/04
Research Assoc - Limited Term Job 65
PySc - 01R
V-P, Admin/HR Job 3
Librarian 3 PySc - 01L/03
V-P Admin. Job 4
Librarian 2 PySc - 01L/02
V-P, Research Intl Rel. Job 5
Available Contracts (IT0001) K1 Apptd Full-time
K2 Apptd Part-time
New as of 01.01.2003 K7
USW/Police F/T K8
USW/Pol/LibRPT New as of Jan 1, 2007 KA USW
Probatn FT KB USW
Probatn PT
Librarian 1 PySc - 01L/01
Vice Provost(s) Job 6
Deputy Provost Job 7
Appointed Benefits GL - 801910
Page 2 - Revised January 5, 2007
6
HRIS Personnel / Payroll Structure
Legend PA - Personnel Area PS - Personnel
Subarea ES - Employee Subgroup GL - General
Ledger PySc - Pay Scale
Appointed PA - 0001
GL - 801050
PA
PS
Library Wrkrs F/T CUPE L1230 PS -
0800
Library Wrkrs RPT CUPE L1230 PS -
0850
Professional Research Staff
PS - 1800
ELC CUPE
2484 F/T P/T
PS - 2100
Jobs 596-598
Jobs 808-861
Jobs 754-807
Jobs 189-191
Salaried ES - 03
Salaried ES - 03
ES
Jobs as per Collective Agreement
Available Contracts (IT0001) K1 Apptd Full-Time
K2 Apptd Part-Time
Appointed Benefits GL - 801910
Page 3 - Revised Dec. 10, 2004
7
HRIS Personnel / Payroll Structure
Legend PA - Personnel Area PS - Personnel
Subarea ES - Employee Subgroup GL - General
Ledger PySc - Pay Scale
Appointed PA - 0001
GL - 801050
PA
PS
Carp F/T Carpenters Joiners L27
PS - 0700
CUPE 3261 F/T
PS - 0900
Elec F/T

Electrical Workers L353
PS - 1100
CAW F/T L2003 PS - 1300
Police F/T OPSEU L519
PS - 1400
CUPE 3261 RPT PS - 1000
Mach F/T Machinist
Aerospace Workers L235
PS - 1200
Plumb F/T Plumbing
Pipefitting L46
PS - 1600
Paint F/T Painters
Allied Trades L557 PS - 1500
Sheet Metal F/T Sheet Metal Workers
L30 PS - 1700
89 Chestnut F/T
L75 PS - 1900

ES
Hourly ES - O1
Available Contracts (IT0001) K1 Apptd Full-Time
K2 Apptd Part-Time
K6 L3261 Sessional
New as of
01.01.2003 K7 USW/Police
F/T K8 USW/Pol/LibRPT
Jobs as per Collective Agreement
Appointed Benefits GL - 801910
Page 4 - Revised Jan 19, 2009
8
HRIS Personnel / Payroll Structure
Legend PA - Personnel Area PS - Personnel
Subarea ES - Employee Subgroup GL - General
Ledger PySc - Pay Scale
Non-Appointed PA - 0002 GL -
801150
PA
Carp Temp Carpenters Joiners L27
PS - 4750
CUPE 3261 Temp PS - 4950
Elec Temp Electrical Wrks L353
PS - 4150
Mach Temp Machinist Aerospace Wrkrs L235
PS - 4250
CAW Temp L2003 PS - 4350
Police Temp OPSEU L519
PS - 4450
Plumb Temp Plumbing Pipefitting L46
PS - 4650
Paint Temp Painters Allied Trades L557
PS - 4550
Sheet Metal Temp Sheet Metal Wrkrs
L30 PS - 4900
Professional Research Staff Temp PS - 4850
PS
Salaried ES - 03
Hourly ES - 01
ES
Available Contracts (IT0001) Until 31.12.2002
K3
Temporary (as of 01.01.2003 Casual) New
as of 01.01.2003
K8 USW/Pol/LibRPT
K9 Temp. Trades
Jobs and Pay Scale Groups as per Collective
Agreement
Non - Appointed Benefits GL - 801920
Page 5 - Revised Jan 19, 2009
9
HRIS Personnel / Payroll Structure
Legend PA - Personnel Area PS - Personnel
Subarea ES - Employee Subgroup GL - General
Ledger PySc - Pay Scale
Non-Appointed PA - 0002
PA
CUPE (Casual) L2484

PS - 5450 GL - 801150
Library Wrkrs (Casual) L1230 PS - 5350 GL -
801150
CUPE (Casual) L3261
PS - 5300 GL - 801150
Stage Wrkrs (Casual) IATSE L58
PS - 5400 GL -
801150
Casual Bi Weekly
PS - 5150
GL - 801140
HERE PT/Cas L75
PS -
4100 GL - 801150
PS
Hourly ES - 01
Hourly ES - 01
ES
Jobs 596-598
Jobs 735-753
No Job
Jobs as per Collective Agreement
Available Contracts (IT0001) K3 Casual/HERE PT
K5 Student
Non - Appointed Benefits GL - 801920
Page 6 - Revised June 2, 2004
10
HRIS Personnel / Payroll Structure
Legend PA - Personnel Area PS - Personnel
Subarea ES - Employee Subgroup GL - General
Ledger PySc - Pay Scale
Non-Appointed PA - 0002
PA
Casual Monthly PS - 5100
Teaching Asst CUPE L3902 PS - 5200
GL - 801270
GA CUPE L3907
PS - 5250 GL - 801270
Stipendiary Instructors CUPE 3902,Unit3 PS -
5450 GL 801160 and 801165
PS
Casual Admin Monthly GL - 801140
ES C1
Other Casual Academic GL - 801110
ES - C2
TAU ES - C5
GA ES - C6
Unit 3 L3902 ES - C7
ES
Research Assistant GL - 801170 ES
C3
Jobs 267 272, 452 and 867
Job 273
Jobs 596 - 599
Stipend Teacher GL - 801160
ES - C4
Non - Appointed Benefits GL - 801920
Non - Appointed Benefits GL - 801160
No Job
Available Contracts (IT0001) K3 Casual
K5 Student
Page 7 - Revised May 15, 2006
11
HRIS Personnel / Payroll Structure
Legend PA - Personnel Area PS - Personnel
Subarea ES - Employee Subgroup GL - General
Ledger PySc - Pay Scale R -Rank
Students/Fellows PA - 0003
PA
Canadian PS - 6000
Foreign PS - 6100
PS
Under Graduate ES - S1 GL - 801311
Graduate ES - S2 GL - 801321
Graduate ES - S2 GL - 801320
Under Graduate ES - S1 GL - 801310
Post Doc Fellow ES - S3 GL -
801330
Post Doc Fellow ES - S3 GL -
801331
ES
No Job
Research Assistant T4 Research Trainee T4A
Available Contracts (IT0001) K5 Student
ES S1, S2 K3 Casual ES S3
For payment of scholarships - use wage type 0650
- GL - 801350
Page 8 - Revised Jan. 1, 2003
12
HRIS Personnel / Payroll Structure
Legend PA - Personnel Area PS - Personnel
Subarea ES - Employee Subgroup GL - General
Ledger PySc - Pay Scale R -Rank
External Appointed PA - 0004
GL - 801090
PA
Library F/T L1230 PS - 7300
Library RPT L1230 PS - 7350
CUPE F/T L3261 PS -7400
CUPE RPT L3261 PS - 7450
Conf./ Admin. PS - 7200
Academic PS - 7100
Librarian PS - 7150
PS
PM PS -
7210
Admin USW PS - 7800
Jobs as per Personnel Area - 0001
Salaried ES - 03
Salaried ES - 03
Hourly ES - 01
USW ES U3
ES
Jobs as per Personnel Area - 0001
Jobs as per Collective Agreement
Available Contract Types (IT0016/9009) 05 Term
Available Contracts (IT0001) K1 Apptd Full-time

K2 Apptd Part-time
K6 L3261 Sessional New
as of 01.01.2003


K8 USW/Pol/LibRPT New as of Jan 1, 2007 KA USW
Probatn FT KB
USW Probatn PT
Appointed Benefits GL - 801910
Page 9 - Revised January 5, 2007
13
HRIS Personnel / Payroll Structure
Legend PA - Personnel Area PS - Personnel
Subarea ES - Employee Subgroup GL - General
Ledger PySc - Pay Scale
External Non-Appointed PA - 0005
GL -
801090
PA
CUPE L3261 Casual PS - 7600
Library L1230 Casual PS - 7650
CUPE L3261 Temp PS - 7700
Casual Hourly PS - 7550
Casual Salaried PS - 7500
PS
Casual Admin Monthly ES C1
Hourly ES - 01
Hourly ES - 01
ES
No Job
No Job
Job as per Collective Agreement
Available Contracts (IT0001) K3 Casual
K9 Temp. Trades
Non - Appointed Benefits GL - 801920
Page 10 - Revised January 5, 2007
14
HRIS Personnel / Payroll Structure

• Change History
• January 5, 2007
• New USW Probationary Contract type (IT0001) KA -
  USW Probatn FT, KB - USW Probatn PT
• Obsolete PS Group OSSTF, Personnel Subgroup
  7180, was removed from the External Appointed '
  view (PA0004).
• Obsolete Contract Types UTS", U1 - OSSTF Full
  Time U2 - OSSTF Full Time removed.
• Sept 29, 2008
• New Rank for (Job 35 Instructor). Rank 51
  Senior Instructor (based on UTFA agreement Senior
  Athletic Instructor)

Appendix - Change History - Oct. 10, 2005 / Aug
18, 2005 / Dec 10, 2004 / May 15, 2006/ Jan 5,
2007 / Sept. 29, 2008
15
HRIS Personnel / Payroll Structure

• Change History
• May 15, 2006
• Added GL 801165 to the Stipendiary Instructors
  CUPE 3902, Unit 3
• Added job 877 (Invigilation-SS) to the CUPE 3902,
  Unit 1 group
• October 18, 2005
• Changed USWA to USW
• August 18, 2005
• Staff Group effective 01.09.2005 for Stipendiary
  Instructors
• Personnel Area 0002, Personnel Subarea 5450 CUPE
  3902,Unit3 new
• use contract K3 Casual
• March 22, 2005
• Obsolete Staff Group "UTS Grid Sr. Tutor/Tutor ",
  Personnel Subgroup F5, was removed from the
• 'Appointed Academic' view (PA0001).

Appendix - Change History - Oct. 10, 2005 / Aug
18, 2005 / Dec 10, 2004 / May 15, 2006
16
HRIS Personnel / Payroll Structure

• Change History
• June 1, 2004
• Staff Group effective 25.4.2004 for 89 Chestnut
  Hotel part-time/casual staff
• Personnel Area 0002, Personnel Subarea 4100 Here
  Part/Cas. new
• use contract K3 Casual/HERE-PT
• January 1, 2004
• Staff Groups effective 1.1.2004 for UTS (new
  external org. unit 514)
• Personnel Area 0004, Personnel Subarea 7180
  OSSTF new
• use new contracts U1 full-time and U2 part-time
• Personnel Area 0004, Personnel Subarea 7800 USWA
  staff in UTS
• use new contracts U4 full-time and U5 part-time
• Personnel Area 0004, Personnel Subarea 7210 PM
  staff in UTS
• use new contract U6 UTS-PM
• Personnel Area 0006, Personnel Subarea 6500
  External Students/Fellows new
• use new contract U3 (this Personnel
  Area/Subarea is for use by UTS for 'UTS Students'
  only)
• All casual UTS staff (Employee Subgroups C1 or
  01) have contract U3 -UTS Casual
• Obsolete Staff Groups that were removed from the
  'external appointed' view (PA0004)

Page 4, Nov. 1, 2003
Appendix - Change History - June 1, 2004
17
HRIS Personnel / Payroll Structure

• Change History
• May 1, 2003
• The slide for the Appointed Unions is split into
  monthly (salaried) and bi-weekly (hourly) unions
• New Staff Group effective 2.6.2003
• Personnel subarea 1900 89 Chestnut for FS staff
  at the 89 Chestnut Residence.
• January 1, 2003
• USWA employee subgroup U3 is created for USWA,
• effective January 1st, 2003 all USWA employee
  and position data are using this new code
• Work contract (infotype 0001)
• New entries K7-K9 are created to further define
  Unions (full-time, part-time, temp. trades)
• Contract (IT0001) names were revised.
• July 1, 2002
• Status-only Conversion please refer to the more
  detailed descriptions in the HRIS alerts
• The major change is that status-only
  appointments are now captured on infotype 9005
  and that effective 1.7.2002 the codes for
  status-only data, i.e. personnel subarea 0101,
  employee subgroup F6, and work contract K4
  are no longer being used.

Change History - May 1, 2003 / May 1, 2002
18
HRIS Personnel / Payroll Structure

• Change History
• November 1, 2003
• Adjusted the Available Contracts section on
  slide 8 (Appointed, Cupe 1230 ..)
• removed contracts not applicable for the staff
  groups on this page.
• Added table of contents pages
• Academic Administrator Classifications (Employee
  Subgroup F7)
• Administrative Stipends for Executives or
  Librarians
• List of all available classifications as well as
  their Statscan ranking
• Split the non-appointed screen into two (hourly
  and salaried, pages 12 and 13)
• Corrected the employee subgroup for the external
  casual salaried non-union group (PSA 7500)
• New Staff Groups effective 1.7.2003 for the Early
  Learning Centre
• Personnel Subarea 2100 CUPE 2484 F/T P/T
• (Personnel Subarea 5450 ? this entry was removed,
  02.09.05)

Page 4, Nov. 1, 2003
Appendix - Change History - Sept. 2, 2005
19
HRIS Personnel / Payroll Structure

• Change History
• October 1, 2001
• Personnel subareas 0510 and 7210 are created
  for the Professionals/Managerial staff group.
• The administrative personnel subarea 0550 is
  renamed to administrative/ confidential.
• The SMG staff group (personnel subarea 0500)
  becomes obsolete and employees/positions become
  part of the P/M group.
• November 1, 2001
• Status-only Conversion
• Status-only data is converted to new personnel
  subarea 0101 - status-only.
• December 1, 1999
• USWA New Personnel Subareas for the USWA Staff
  Group
• For details, please see the web documentation
• http//www.utoronto.ca/amshris/ref/uswa.htm
  and
• http//www.utoronto.ca/amshris/ref/uswaref.htm
• July 1, 1999
• Academic Structure Changes
• For details, please see the web documentation

Appendix - Change History - October 1, 2001 /
May 1998