Business Blueprint

1
Chapter 14

• Business Blueprint

2
Business Blueprint Phase

• Documents the business process
• requirements of the institution
• Conduct interviews, workshops
• Identify gaps
• Explore solutions

3
Change Management Process

• Organizational and human resource issues that
  influence the momentum of implementation project.

4
Change Management ProcessObjective

• To facilitate the timely implementation of SAP
  within the planned budget and resources.

5
Project Management of the Business Blueprint
Phase

• Managing the Blueprint Phase
• Conducting Project Team Status Meetings
• Steering Committee Meetings
• Building Effective Process Design Teams

6
Organizational Change Management

• Series of processes that facilitates diagnosing
  and managing change in order to optimize
  organizational processes.
• SAP implementation has a fundamental and
  far-reaching impact on organizational and human
  resources.

7
Organizational Change Management Tasks

• 1. Create Business
• Impact Map
• 2. Complete Baseline
• Risk Assessment

8
Steps in Risk Assessment

• Develop Administer A Risk Assessment Tool
• Create a Risk Profile
• Conduct Risk Workshop
• Implement Results of Workshop

9
Change Management Tasks

• 3. Develop a Sponsorship Strategy
• Project Leadership
• Sponsor Point
• Change Team

10
Change Management Tasks

• 4. Establish Communications Framework
• Shares project info. and status throughout
  organization
• Addresses concerns and apprehensions about
  implementation
• Determines perceived impact on departments and
  individuals.

11
Change Management Tasks

• 5. Establish Skills Development Process
• Form skills development team
• Identify important constituencies of project
  effort
• Compile skills inventory
• Analyze gaps in skills
• Assess training needs
• Arrange content and logistics of skills
  development training program

12
Change Management Tasks

• 6. Implement the Know-How Transfer Process
• Convert and codify the knowledge scattered
  across the organization into a coherent and
  integrated body of knowledge. Process includes
• Knowledge drivers
• Knowledge delivery process

13
Project Team Training

• Combines the business process requirements and
  the SAP functionality in order to prepare the
  Business Blueprint document. (Level I II
  courses)
• Also, a five-week Partner Academy courses in one
  topic areas FI, CO, SD, MM, PP, HR, ABAP, or
  Basis.

14
Establish Development System

• Create Technical Design
• Set Up Development Environment
• Install initial hardware
• Prepare initial system landscape
• Configure and test transport system
• Install desktop components for project members
• Prepare user master records
• Secure the system
• Install initial printing services
• Set up remote connection to SAP

15
Maintain theSystem Administration System

• Define, test, and establish procedures for
  development system. Conduct workshop, define
  system administration, configure the CCMS, and
  define backup strategy.

16
Initialize the IMG(Implementation Guide)

• Create the Enterprise IMG
• Create Project Header Generate the Project IMG
• Project IMG provides a set of configuration
  activities for components that go live at the
  same time.
• Can create Project IMG through traditional manual
  generation or through new automatic generation of
  Project IMG

17
Define the Business Organization Structure

• Using SAP organizational units
• ASAP provides Structure Modeler documentation and
  Visio template for this task.
• Arrange a Workshop involving project sponsor, SAP
  project manager, business process team leader,
  and key team members
• Organization approves/accepts proposed structure.

18
Business Process Definition

• Defines organizations business processes with
  reference to those supported by SAP.
• Prepare for Business Process Workshops
• Confirm business processes are within projects
  scope.
• Determine business process owners and power users
  from respective operational areas.
• Update the QAdb using process scope document.
• Schedule participation of power users.

19
Business Process Definition (cont.)

• Conduct General Requirements Workshop (Relevant
  to global settings)
• Chart of Accounts
• Enterprise organizational structure
• Balance sheet and profitability analyses
• Central and local master data maintenance
• Countries, Currencies, Units of measurement
• Calendar maintenance, Document number ranges

20
Business Process Definition (cont.)

• Conduct Business Process Workshops
• Determine Business Process Requirements
• Determine Reporting Requirements
• Determine Required Interfaces
• Determine Conversion Requirements
• Determine Enhancement Requirements
• Determine Gap Areas
• Revise Business Process Descriptions and Models

21
Business Process Definition (cont.)

• Prepare Business Blueprint
• Subtasks include
• Perform Organizational Optimization Analysis
• Revise Project Organization and Roles

22
Business Process Definition (cont.)

• Compile Business Blueprint
• Executive Summary
• Enterprise process area scope document
• Organization structure
• Completed business processes questionnaires and
  templates
• Justifications for enhancements, conversions,
  interfaces
• Completed technical questionnaire

23
Business Process Definition (cont.)

• Business Process Master List (BPML) Identifies
  detailed and total scope of implementation
  project.
• Baseline scope should cover about 80 of
  organizations requirements.
• Final configuration all other scenarios and
  business processes

24
Business Process Definition (cont.)

• Review Approve the Business Blueprint
• Final approval from project manager, business
  process owners, and steering committee.
• In ASAP, this task is the 2nd important
  milestone of the project!

25
Business Process Definition (cont.)

• Prepare End-User Training Documentation Plans
• Based upon input from Business Blueprint
• Serves as reference for future changes and/or
  decisions that impact the schedule of the
  training/documentation effort.

26
Quality CheckBusiness Blueprint Phase

• Is SAP-recommended as final verification of
  projects business blueprint phase. Checklist
  includes
• Validate that project team steering meetings
  have occurred.
• Confirm that successful project team training has
  been accomplished.
• Verify that a team building activity has taken
  place.

27
Quality CheckBusiness Blueprint Phase (cont.)

• Ensure that user roles and responsibilities are
  defined.
• Confirm the development of a technical design.
• Validate the setup of development environment
  system landscape.
• Verify that the proper systems admin. functions
  have been set up.
• Validate the IMG initialization.
• Validate the completion/sign off business
  blueprint baseline scope.

28
Signing off the Business BlueprintPhase

• Need to obtain final signoff from project
  management and the approval to proceed to the
  next phase. The Business Blueprint phase
  contains the basic building blocks of SAP
  implementation. Signing off signals the end of
  the second phase of the ASAP methodology that is
  also the conceptual design phase of the SAP
  project.