YOUR JOURNEY TOWARD RESIDENCY

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YOUR JOURNEY TOWARD RESIDENCY
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Office of Student Affairs014 Grosvenor Hall

• Holly L. Jacobs, M.A., Associate Director
• 740-593-2157
• Molly deLaval, A.S.,
• Administrative Associate
• 740-593-2152
• Marc Barr, Student Assistant
• Ohio University, Senior/Exercise Physiology
• 740-593-2163

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OBJECTIVES

• To provide students with
• Portfolio information
• Résumé contents and style
• An understanding of the Deans Letter
• Overview of ERAS and residency application process

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BUILDING A PORTFOLIO

• WHY IS OU-COM PASS/FAIL?
• IT IS A REFLECTION OF YOUR WORK
• TAKE CONTROL and ACCOUNTABILITY
• IT IS A LIFE LONG ACTIVITY

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WHAT IS A PORTFOLIO?

• YOUR ACHIEVEMENTS RELEVANT TO YOUR CAREER GOALS
• HOW IS IT MAINTAINED?
• YOUR PERSONAL RECORDS
• STUDENT AFFAIRS RECORDS
• YOUR RÉSUMÉ

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WHAT DOES IT CONTAIN?

• Both undergraduate and graduate activities in the
  following areas
• employment
• volunteer work
• research activities
• teaching activities
• clubs/organizations
• honors and awards
• scholarships
• letters of recommendation
• letters of recognition
• international travel

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WHAT DOES IT CONTAIN?

• OU-COM activities
• volunteer work/community service
• research
• mentoring/tutoring/teaching
• professional associations/organizations
• honors and awards
• fellowships
• clinical experiences (paid and non-paid)
• letters of recommendation and commendation

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WHAT DOES IT CONTAIN?

• Academic achievements
• outstanding performance in a specific course
• additional learning activities, seminars, etc.
• Clinical achievements
• exceptional performance in a rotation
  presentation, etc.
• MAKE SURE IT IS DOCUMENTED!

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PORTFOLIO HOW-TOS

• Start a file folder or three-ring binder
• Document your ACHIEVEMENTS

PORTFOLIO
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• Request documentation from faculty, preceptor,
  Student Affairs, peers, etc.
• Be active and persistent follow-up
• Make it easy for others provide stamped
  envelopes to the Office of Student Affairs or
  where you intend your letter to go.

PORTFOLIO
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PORTFOLIO HOW-TOS

• Put in your portfolio
• Commendation and recommendation letters
• Scholarship awards and DESCRIPTIONS
• Brief DESCRIPTIONS of externships, volunteer
  programs and community events is vital
• Recent newspaper articles that contain something
  you were involved in
• Follow-up reminders to obtain documentation

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THE RÉSUMÉ

• FORMAL HOME OF YOUR PORTFOLIO
• SUMMARIZES YOUR ACHIEVEMENTS IN AN ATTRACTIVE
  PRESENTATION

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RÉSUMÉ OVERVIEW

• Target your résumé to the position
• How do your qualities and achievements qualify
  you?
• Develop your résumé based on your answer.

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RÉSUMÉ - OVERVIEW

• Ongoing process constant revision
• Consider length of additions and edit accordingly
• Create specific résumé for a specific purpose
• Maintain those copies separately

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RÉSUMÉ STYLE

• You will develop a curriculum vitae (CV)
• focuses on knowledge of a subject area
• education/academic preparation
• teaching/research
• professional activities and memberships

You will use a CV at OU-COM
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CV(NOT Cardiovascular!)Identify yourself

• Name
• Address (current and permanent)
• Telephone number(s)
• Fax number
• E-mail address

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CURRICULUM VITAESub-Headings

• Be consistent
• if you are going to use the term experience use
  it consistently
• if you are going to use the term activities use
  it consistently
• Use sub-headings that apply to you
• List most important or influential to least
  important sub-headings last, e.g. interests
• Interests should only be listed if they pertain
  to the field of medicine or unless you have
  something unique.

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Education

• List in reverse chronological order
• most recent first
• Degree conferred major (minor if appropriate)
• Do I list my Associate Degree?
• What if I completed course work at another
  institution/s with no degree conferral?
• Academic institution
• full name, city, state
• Year of graduation
• Undergraduate
• only list GPA if above 3.0

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Professional Experience

• Teaching, research experience
• list these separately as two different
  sub-headings
• Professional experience
• full or part-time
• Give a brief description of responsibilities for
  each position held
• do not undersell yourself or exaggerate
  responsibilities

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Professional Experience

• Begin each description with an action verb in
  past tense form
• see list of action verbs
• Include dates
• June 2007May 2008 (one time frame to another)
• June 2007, May 2008 (two separate time frames)
• spell out months (dont use 6/97-5/08)
• abbreviate longer months if necessary (Dec.)
• separate your dates from your information (list
  on the right hand margin)

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Research Experience

• Title of research
• Details
• dates, name(s) of publications, co-authored,
  authored
• list those with whom you worked
• especially if a leader in the field
• list full name and title Dr. Frederick Hagerman
• perhaps even list that persons institution
• Contributor or Independent Research
• brief description of topic and methods used in
  research

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Publications andPoster Presentations

• Any posters or articles, other than research,
  that you have presented or published
• Include
• Periodical Title
• Date
• Topic
• List any awards received for your research in
  Honors/Awards section

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Teaching Experience

• formal public school teaching
• undergraduate/graduate assistant class room work
• lab assistant work
• grading, course planning
• individual tutoring or mentoring in or outside
  the classroom

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Leadership and Service Experience

• Responsibility level and leadership abilities
  indicate interests and motivation level
• Include offices or other positions of leadership
  held
• OU-COM clubs, student government, social or
  community organizations
• Volunteer experience
• organization, dates, location, BRIEF description
  of duties

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Professional Affiliations

• Professional/national organizations
• Full name of organization use acronym afterwards
  if necessary
• American Medical Student Association (AMSA)
• American Osteopathic Association (AOA)
• Offices or positions of responsibility held
• Any particular and/or goals accomplished?
• Include dates
• 2007 - present 2007-2008

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Military

• List Branch, Rank and Dates of Service
• Responsibilities
• Type of discharge

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Honors/Awards

• Outstanding Distinguished Osteopathic Commitment
  (DOC) Award, Ohio University, College of
  Osteopathic Medicine, 2006-2007
• what is the description for this award?
• was this voted on by your fellow students or
  faculty?
• only one of five students chosen

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References

• References - Listed
• Select people who know your skills, abilities and
  qualifications
• Always ask the persons permission prior to
  listing them
• Provide them with your CV
• Discuss your objectives

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References

• Variation of people
• list no more than five on your CV
• maintain a separate list of several references to
  use depending on where/what you are applying for
• be sure contact information is current
• Former or current employers
• Faculty members/instructors who know you well
• Professionals you have worked with on a project

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References

• Include
• title (D.O., M.D., Ph.D.)
• name
• address
• include company/institution
• telephone number/s
• e-mail address

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DO NOT INCLUDE Unnecessary Information

• Height and Weight
• Race
• Religion
• Marital status/children
• Disabilities or health status
• Place of birth
• High School Information
• what if I was valedictorian?
• it is irrelevant that you were selected
  homecoming king!

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GENERAL INFORMATION

• Typeface - simple, crisp-looking style
• Paper - good quality, light colored
• No color inks, pictures or graphics
• If you are submitting your CV on-line, save in a
  PDF to ensure formatting
• List the current month/year at the bottom for
  reference
• Label the second page (if applicable) to prevent
  separation of the first and second page

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GENERAL INFORMATION

• Be consistent
• with tabs
• language (experience vs. activities)
• underlining, boldface, etc.
• Only capitalize, underline and boldface those
  terms you want to emphasize dont overuse
• Abbreviate sparingly
• No personal pronouns
• I, her, she, you, yourself

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GENERAL INFORMATION

• Use past tense, except for current
  position/activities
• Be clear and concise, no full sentences
• coordinated 2008 orientation
• produced SGA minutes
• Be sure to use plurals and possessives correctly
• EKGs NOT EKGs
• whose vs. whos (who is)
• a physicians assistant vs. physicians assistant

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GENERAL INFORMATION

• Use verb phrases
• gave physical examinations
• researched sudden infant death syndrome
• Prufread, proofreed, PROOFREAD!!!

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COPIES

• Curriculum Vitae
• always maintain your own copy of submitted
  résumés, cover letters and associated documents
• separately maintain CVs and personal statements
  with different emphasis saves retyping and
  confusion

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JUST WHAT IS A DEANS LETTER?

• It is NOT a personal letter of recommendation.
• Formal institutional, factual reflection of your
  academic background and achievements.
• It is formally known as your Medical Student
  Performance Evaluation (MSPE)

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WHAT WILL BE INCLUDED IN MY DEANS LETTER?

• Confirmation of good academic standing
• anticipated date for D.O. degree
• your undergraduate and graduate degree, year and
  institution
• Undergraduate activities descriptions
• teaching, research activities, clubs, honors,
  volunteer/service, etc.

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IT WILL INCLUDE . . .

• Explanation/Description of curriculum
• Pass/Fail Grading System
• Academic Achievements at OU-COM
• coursework honors
• fellowships
• research/teaching assistantship
• additional clinical experiences

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IT WILL INCLUDE . . .

• OU-COM Activities Description
• volunteer work, community service programs,
  research, clubs, tutoring, professional
  associations, honors, awards, fellowships
• CBL Facilitator comments
• Board Exam Completion

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IT WILL INCLUDE . . .

• Rotations to date, including
• Positive comments from each rotation
• Final assessment Marginal to High Pass
• Closing paragraph to summarize and recommend

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Clinical Evaluation SummarySAMPLE
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WHERE DOES THE INFORMATION COME FROM FOR MY
DEANS LETTER?

• Personal and Academic file is pulled and reviewed
  for
• undergraduate degree(s) confirmation
• faculty commendations for excellent academic
  performance
• community service programs documentation
• other documentation commending you for tutoring,
  organizing an event, participating on a
  committee, etc.

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DEANS LETTER OF RECOMMENDATION

• For us to produce an accurate and effective
  Deans Letter of Recommendation for you, WE NEED
  YOUR CV!
• E-mail as a Word document no later than November
  1 to delaval_at_ohio.edu.
• We will begin drafting YOUR letters this winter!

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OTHER ESSENTIALS

• Transcripts
• http//www.ohiou.edu/registrar/transcri.htm
• Transcript requests are filled by the University
  Registrars officenot OU-COM Student Affairs!
• No requests over the phone
• Transcripts CANNOT be faxed

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PERSONAL STATEMENT

• Residency faculty use your personal statement to
  learn more about you as a person and how you
  developed into the person and physician you are
  today.
• What they know about you helps them predict how
  well you will perform in their program.
• see sample personal statement
• http//u101.com/articles/med-school/residency-pers
  onal-statem.shtml

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OWN YOUR ACADEMIC RECORD

• Review your academic file prior to leaving campus
• Stop by anytime!
• Follow up on items not in your file
• Remember to make sure you have copies of your
  achievementsportfolio

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Electronic Residency Application Service 2010

• the ERAS was created to enhancemedical students
  transition to residencyby reducing the amount of
  time spenton the residency application process.
• Most osteopathic (and allopathic)
  internship/residency positions utilize the
  Electronic Residency Application Service (ERAS).

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ERAS 2008 Overview

• Osteopathic internships and combined fast track
  programs use Electronic Residency Application
  Service (ERAS)
• Generation of a Deans Letter by Student Affairs
  will be automatic
• You are responsible for requesting personal
  letters of recommendation for ERAS process

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An Aerial ERAS View
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ERAS 2010

• The Office of Student Affairs will keep you
  posted through our new ERAS webpage
• http//www.oucom.ohiou.edu/saffairs/ERAS.htm

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TO SUM IT ALL UP

• An Outstanding Portfolio
• A Superb CV
• The MOST AWESOME DEANS LETTER!

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Year 3 Student Must Do list

• http//www.oucom.ohiou.edu/saffairs/Year34Mailing
  .htm
• Empty your Grosvenor mailbox by noon on Friday,
  August 22.  
• Turn in all building keys to Student Affairs by
  Friday, August 22. There is a 10 charge for each
  key that is not returned. 

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EducationSAMPLE

• Doctor of Osteopathic Medicine, Expected June
  2010
• College of Osteopathic Medicine, Ohio
  University,
• Athens, Ohio
• Bachelor of Science in Nursing, August 2006
• Ohio University, Athens, Ohio
• Associate Degree for Registered Nursing, June
  2004
• Hocking College, Nelsonville, Ohio

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Research ExperienceSAMPLE

• Research Assistant 2005-2006
• Under the direction of Dr. Frederick Hagerman,
• Wright State University, Dayton, Ohio
• Micro-dissected sparrow kidney tubules and
  assayed for reaction to hormones and
  pharmacological agents.
• (notice how clearly the
  dates stand out)

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Leadership and Service ExperienceSAMPLE

• Example
• Health Matters Radio Program on Osteopathic
  Medicine 2007
• what did you do specifically (speak as a guest?)
• what topic did you cover?
• why? (to address a specific medical concern of
  that particular area)
• Center of Excellence Presentation on Osteopathic
  Medicine 2006
• on what?
• to whom?
• why?

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Leadership and Service ExperienceSAMPLE

• Canal Winchester High School Sport Physicals
  2006
• for how many students
• did you work with a local physician or athletic
  trainer?
• Basic Life Support Instructor
• 2001-2005

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Leadership and Service ExperienceSAMPLE

• Representative, AOA House of Delegate Student
  2005
• what was your main responsibility as
  representative?
• Vice President, Ohio University College of
  Medicine Student Council 2005-2006
• what was your main responsibility as
  vice-president?
• President, Ohio University Premedical Science
  Club 2007
• what was your main responsibility as president?

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Military ExperienceSAMPLE

• United States Navy
• Non-Commissioned Officer Communications
  Technician-A Branch 2002-2006
• Honorable Discharge
• -always list the level of discharge

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Honors/AwardsSAMPLE

• Osteopathic Manipulative Medicine
  Associate-Fellowship 2009-2010
• what is the criteria for being selected for this
  position?
• who were you selected by? Faculty?
• what does the position entail?
• Peer Mentor Award 2006-2007
• Ohio University
• College of Osteopathic Medicine
• what is the description for this award?
• was this voted on by your fellow students or
  faculty?