NASA Acquisition Internet Service NAIS

1
NASA Acquisition Internet Service (NAIS)

• Agencywide suite of web-based apps enabling
  electronic commerce among all 800 NASA buyers and
  industry
• BizOpps (all competitive gt25K many competitive
  lt25K some directed sources)
• Electronic Posting System (EPS)
• Solicitation indexing, search, and email
  notification
• Request For Quote System (RFQS)
• Electronic Procurement (EPRO)
• Active contracts summary database (FACS)
• Reference library and reg search
• Consolidated Contracting Initiative (CCI)
• Past Performance Database System (PPDB)
• Procurement Data Warehouse System (PDWS)
• Virtual Procurement Office (VPO)

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Electronic Procurement (EPRO)

• Bi-directional exchange for contract acquisitions
  requiring legally-binding offers
• Required Tools
• Internet browser
• Word processor
• Informed Filler (forms)
• Entrust (digital signature)
• 3rd party secure vendor upload when email not
  suitable
• Experience to date
• Strong infrastructure required NASA not yet
  there
• New tools require lots of hand holding
• Agency-professed standards

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Request For Quote System (RFQS)

• Web-based application enabling bi-directional
  exchange between Gov buyer and vendors
• Generate Request For Quotes
• Enable vendor submission of quotes
• Required tools
• Internet browser
• Word processor

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Request For Quote System (RFQS)

• Applies to acquisitions for commercial items
  conducted under FAR Part 13 (up to 5,000,000).
• FAR 13.5 authorizes use of simplified procedures
  for the acquisition of supplies and services in
  amounts greater than the simplified acquisition
  threshold but not exceeding 5,000,000

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Request For Quote System (RFQS)

• Commercial Item Procedures
• Congressional Mandate - FAR 10.002(d)(1)
• Shall use Commercial Item Procedures if
  Government's need is an item or service
  customarily available in the commercial
  marketplace
• Definition of Commercial Item is Very Broad
• majority of purchases should fall within
  definition of commercial item
• Solicitation Response Time - FAR 5.203
• allows Contracting Officer to establish a
  solicitation response time
• Combined synopsis/solicitation process allowed
• Simple Best Value Evaluation allowed
• More flexibility in evaluation and selection
• Greatest overall benefit to the Government

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Request For Quote System (RFQS)

• Commercial Item Procedures (Continued)
• SAMPLE BEST VALUE EVALUATION
• Selection and award will be based upon overall
• Best Value to the Government, with
  consideration given to the factors of proposed
  technical merit, price, and past performance.
  The specific value characteristics are as
  follows Delivery schedule, frame rate, image
  quality, image storage and retrieval features.
• For selection purposes, technical, price and past
  performance are essentially equal in importance.
  Offerors MUST provide adequate detail to allow
  evaluation of each offer (See FAR 52.212-1).

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Request For Quote System (RFQS)

• How Does RFQS Work
• Currently in Production
• Buyer/Contract Specialist creates synopsis and
  RFQ using EPS
• Synopsis and RFQ Posted to NAIS BizOpps,
  FedBizOpps, and CBD
• Vendor reviews requirements then submits quote
  and reps and certs electronically via RFQS
• Buyer/Contract Specialist reviews electronic
  quotes - bid abstract is automatically created
• Buyer finalizes purchase order using
  vendor-provided data

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Request For Quote System (RFQS)

• Future Enhancements
• Single-screen input for vendors
• Increased size of description field Upload
  capability for vendor submittals
• Produce purchase order (SF 1449) and bid abstract
  in rich-text format
• Electronic exchange of purchase order
• Certification by Performance
• Eliminate detailed reps and certs from
  solicitation reserve for successful vendor