TENT CARDS

1

• TOASTMASTER OF THE DAY ¾ To act as host and
  conduct the entire program, including introducing
  the participants.
• Always lead the applause before and after each
  person you introduce.
• Introduce the general evaluator, table topics
  master, and each speaker.
• At the conclusion of the speaking program,
  request the timers report and vote for the Best
  Speaker.
• Award trophies (if appropriate).
• Turn control of the meeting to the President or
  other presiding officer at the end of the
  meeting..

TOASTMASTER OF THE DAY
2

• GENERAL EVALUATOR ¾ Evaluates anything and
  everything that takes place throughout the
  meeting.
• Takes notes on everything that happens (or
  doesnt, but should).
• When introduced by the Toastmaster, introduce
  your team to include requesting the Word of
  the Day from the Word Master.
• In the evaluation portion of the meeting,
  introduce each evaluator, by saying, our first
  (second, third) evaluator is ______. He/she will
  be evaluating the speech of _______.
• Call on the evaluation assistants to give their
  reports (Grammarian, Ah Counter, and Word
  Master).
• Wrap up the evaluation phase by giving your
  general evaluation of the meeting. (You may use
  notes.)
• After all speech evaluators and evaluator
  assistants and you have given your reports, call
  for a Timers Report of the Speech Evaluators and
  a vote for Best Evaluator (can be any speech
  evaluator, evaluator assistant or the general
  evaluator.)
• Return control of the meeting to the
  Toastmaster.

GENERAL EVALUATOR
3

• TABLE TOPICS MASTER ¾ Responsible for preparing
  and issuing the topic questions. This portion of
  the meeting is to provide an opportunity for
  Toastmasters to learn to think and speak on
  their feet and to give everyone in the room an
  opportunity to speak. Set the stage for your
  portion of the meeting with brief remarks about
  the theme or topic.
• State the maximum time the participant may have
  for their response (1-2 minutes).
• State the question briefly, then call on a
  respondent. (Call on attendees who do not have a
  speaking role in the meeting first and then those
  that have lesser roles. After the first or
  second question, ask any guests present if they
  would like to participate
• At the end of your session, ask the timer to
  report who is eligible for the award (Best Table
  Topics Speaker).
• Ask members to vote for the Best Table Topics
  Speaker and pass their votes to the Timer/Vote
  Counter.
• Return control of the meeting to the
  Toastmaster.

TABLETOPICS MASTER
4

• TIMER/VOTE COUNTER ¾ Responsible for keeping
  track of time and counting votes for Best
  Speaker, etc.
• Explain timing rules and demonstrate how green,
  yellow, and red visual signals are used.
• Prepared speeches are generally 5 to 7 minutes.
  GREEN at 5 minutes, YELLOW at 6 minutes, RED at 7
  minutes and remains up until the speaker stops
  speaking.
• Table topics are 1 to 2 minutes. GREEN at 1
  minutes, YELLOW at 1-1/2 minutes, RED at 2
  minutes and remains up until the speaker stops
  speaking.
• Speech evaluations are 2 to 3 minutes. GREEN at 2
  minutes, YELLOW at 2-1/2 minutes, RED at 3
  minutes and remains up until the speaker stops
  speaking.
• When called upon by the General Evaluator,
  stand by your chair and give your report.
• Provide written results of the Best Speaker,
  Best Table Topics and Best Evaluator to the
  Toastmaster of the Day before the end of the
  meeting

TIMER VOTE COUNTER
5

• SPEECH EVALUATOR ¾ Responsible for recording
  your impressions of the speech on the evaluation
  page in the manual along with the answers to the
  evaluation questions.
• When introduced, go to the lectern and give your
  oral evaluation.
• How effectively did the speaker meet the
  objectives of the project?
• Give feedback about gestures, body language,
  eye contact, effective pauses, vocal variety,
  speech construction (opening, body, close).
• You have 2 to 3 minutes.

SPEECH EVALUATOR
6
AH COUNTER ¾Purpose of the ah counter is
to note words and sounds used as a crutch or
pause filler by anyone who speaks during the
meeting. Words may be inappropriate
interjections such as and, well, but, you know.
Sounds may be ah, um, er. Also note when a
speaker repeats a word or phrase such as I,I or
This means, this means. Listen to everyone for
crutch sounds and long pauses used as
fillers. Write down how many crutch sounds or
words each person used during the meeting (you
may want to state a limit). When called upon by
the general evaluator, stand by your chair and
give your report.
AH COUNTER
7

• WORD MASTER ¾ Two basic responsibilities to
  introduce a new word to members and to comment on
  the use of that word during the meeting.
• Announce the word of the day, state its part
  of speech, define it, use it in a sentence, and
  ask that anyone speaking during any part of the
  meeting use it.
• Write down who uses the word of the day and
  if it was used correctly or incorrectly.
• When called upon by the general evaluator,
  stand by your chair and give your report.

WORD MASTER
8
GRAMMARIAN ¾ Duties are to listen for any awkward
uses of grammar (i.e. incomplete sentences,
incorrect grammar, sentences that change
direction in midstream, etc.) throughout the
meeting. During the course of the meeting,
listen to each Toastmaster who speaks and make
notes of any poor or exceptional grammar uses.
The Toastmaster will ask for your report at the
end of the meeting. Stand by your chair and give
your report.
GRAMMARIAN
9
PREPARED SPEAKER ¾ One of the most important
roles of the meeting, the prepared speakers
(generally three to six per night) serve as the
core of the meeting. Speeches are usually 5 to 7
minutes, but more advanced speeches can go as
long as 10 to 15 minutes.
PREPARED SPEAKER
10
Guest Card Display "NO" side if you do not want
to be called on during Table Topics. Display
"OK" side if you would like to participate in
Table Topics.
GUEST
OK
GUEST
NO
Guest Card Display "NO" side if you do not want
to be called on during Table Topics. Display
"OK" side if you would like to participate in
Table Topics.