DispensingVaccination Site Training

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Dispensing/Vaccination Site Training

• Virginia Department of Health Emergency
  Preparedness and Response Programs

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Dispensing/Vaccination Site Training
Course Outline

• Unit 1 Dispensing/Vaccination Overview
• Unit 2 Dispensing/Vaccination Site
  Operations
• Unit 3 Getting Your Message Out
  Guidance on Risk Communication
• Unit 4 Staff Recruitment Strategies

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Unit 1 Dispensing/VaccinationOverview
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Objectives

• Identify the purpose and function of a
  dispensing/vaccination site
• Describe the Incident Command System
• Identify and define management roles
  responsibilities
• List the basic operations of a dispensing/
  vaccination site
• Describe the Strategic National Stockpile Program

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Purpose/Functions

• To respond to a large biological event or public
  health outbreak/event
• Provide mass medication dispensing or vaccination
  for the community to prevent or treat illness
• Provide education to the community

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Management Structure

• Incident Command System
• Recognized as effective system for managing
  emergencies
• Standard for emergency management in Virginia

http//training.fema.gov/EMIWeb/IS/is195.asp
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Management Structure

• Health District structure
• Using Incident Command System model

Photo courtesy of SNS website
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Management Roles
Site Manager

• Manage control total operation of facility
• Directly oversee operations, logistics,
  administration, and communications (Section
  Chiefs)
• Communicate/coordinate with local EOC, LHD EOC,
  and VDH ECC

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Management Roles
Health Safety Officer

• Ensure site is free from health safety hazards
• Collaborate with the other section chiefs
• Ensure security lock-up for SNS material
• Establish communications link with Emergency
  Operations Center (EOC)

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Management Roles
Public Information Officer

• Establish maintain contact with local EOC
• Coordinate media activities info releases with
  VDH regional/state PIO
• Brief all personnel on media policy
• Provide accurate timely info

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Management Roles
Operations Chief

• Organize direct all aspects of clinical areas
• Patient Services
• Pharmacy Services
• Special Needs
• Inventory

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Management Roles
Logistics Chief

• Organize direct all aspects of support needs

• Facility maintenance
• Security
• Supplies

• Food Services
• Equipment maintenance
• Housekeeping

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Management Roles
Administration/Finance Chief

• Organize direct all aspects of record
  maintenance

• Event documentation
• Patient record retention
• Patient data entry
• Coordination of personnel

• Transportation of personnel
• Communication w/section chiefs site manager
• Documentation, tracking, inventory tools/logs

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Management Roles
Communications Chief

• Organize direct all aspects of internal
  external communications

• Computers
• Printers
• Fax machines
• Amateur Radio

• Radios
• Walkie-talkies
• Land cell phones

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Dispensing Site Command Team
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Another example
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Site Considerations

• Documentation/ screening
• Patient education materials
• Intake Referral processes
• VAERS reporting

• Staffing Schedule
• Client/site flow
• Directional guides
• Standing Orders
• Chain of command

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Strategic National Stockpile

• What is it?
• When will it be deployed?
• How will it be deployed?

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Strategic National Stockpile
What is it?

• A national repository of life-saving
  pharmaceuticals and medical supplies

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Strategic National Stockpile

• 12 Hour Push Package
• Vendor Managed Inventory

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The decision to deploy the SNS is based on

• Disease surveillance epidemiologic data
• Laboratory data
• Medical Examiner data
• Nature of the threat/event

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Strategic National Stockpile
Each Push-Pack

• Occupies 130 cargo containers
• Weighs 94,424 pounds
• Measures 10,329 cubic feet
• Requires 5,000 square feet

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How SNS Assets are Deployed
Augments Local/State Medical Materiel Resources
Strategic National Stockpile (SNS)
In Consultation with the Assistant Secretary for
Health (ASH), Secretary HHS, HHS Office of
Emergency Preparedness (OEP), FEMA and the FBI
Click to see State SNS Plan
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Strategic National Stockpile

• Dispensing operations fully operational (usually
  within 24 48 hours of request)
• Dispensing operations performed by local Health
  District

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Regional/Local Role in SNS

• Assure surveillance to rapidly identify level of
  exposure
• Establish plan for dispensing/ vaccination sites
• Establish plan to reach high-risk populations
• Determine dispensing/vaccination site(s)
  process
• Track individuals receiving prophylaxis/treatment
• Respond to local media

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References

• Virginia Department of Health Strategic National
  Stockpile Program Plan
• VDH Central Region Dispensing Site Plan Template
• Michigan Department of Community Health
  Strategic National Stockpile Program Dispensing
  Site Plan Template

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Compiled by

• Pamela Blair, RN, BSN Eastern Region Training
  Coordinator
• Elizabeth Miller-Zuber, RN, MEd Northern Region
  Training Coordinator

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Comments and Questions?