Region D Business Meeting

1
Region D Business Meeting

• SWE National Conference
• Nashville, TN
• October 25, 2007

2
Agenda

• 10 min Introductions and Roll Call RG
• 5 min Adoption of agenda approve minutes RG
• 5 min Elect Region Nominating Committee RG
• 10 min 2008 Region Conference update UM
• 10 min 2009 Regional Conference UF
• 10 min Budget update Treas
• 15 min Governor's update RG
• 15 min Collegiate update RCR/NE
• 5 min CLCC coaches needed CLCC
• 10 min COR Motions RG
• New Business RG

3
Region Leadership Team

• Region D Governor Harmony Myers
• Lieutenant Governor - Karen Ramsey-Idem
• Treasurer - Sabrina DeJoannis
• Secretary - Kris Craven
• Nominating Committee Representative - Jackie
  Spear
• Leadership Coach (CLC) - Susan Floyd Jacey
  Rogers
• Membership Coordinator (RMC) - Nancy Hunley
• Webmaster - Pamela Androff
• Data Officer - Judy Kersey
• Conference Committee Chair - Wendy Anderson
• Awards Committee Chair - Annmarie Connor

4
Region Collegiate Team

• Region Collegiate Representative - Pamela Androff
• Region Collegiate Newsletter Editor - Suzi van
  den Heever
• Collegiate Interest Representative (CIR) - Beth
  Todd
• Region Collegiate Membership Coordinator (RCMC) -
  Jacey Rogers
• Collegiate Leadership Coaching Committee (CLCC)
• Ivelisse Del Valle-Figueroa
• Danielle Shuck
• Jackie Adams
• Sara Grano
• Freda Zifteh

5
Roll Call Region D COR

• Atlanta - 2
• Charlotte Metrolina
• Eastern North Carolina
• Puerto Rico
• Smoky Mountain
• Tampa Bay Area
• Western Carolina
• Birmingham
• Central Florida
• North Alabama

• Space Coast 2
• Southeast Florida
• First Coast
• Central Sav River Area
• Upper Cumberland
• NW Florida
• Greater Asheville
• Chattanooga
• MAL Rep
• RCR

6
Roll Call Collegiate Sections

• Tennessee State University
• Tennessee Tech. University
• Tuskegee Institute
• Vanderbilt University
• University of South Alabama
• FAMU/FSU College of Engineering
• Florida International University
• University of Tennessee at Chattanooga
• Mercer University
• Southern Polytechnic State University
• Georgia Southern University
• University of North Florida
• Embry Riddle Aeronautical University
• Polytechnic University of Puerto Rico
• Alabama AM University
• University of West Florida
• DeVry University of South Florida
• CIG South Carolina State
• CIG Elon University

• University of Alabama
• University of Alabama in Birmingham
• University of Alabama in Huntsville
• Auburn University
• University of Central Florida
• Clemson University
• Duke University
• University of Florida
• Florida Institute of Technology
• Georgia Institute of Technology
• University of Memphis
• University of Miami
• North Carolina AT State University
• University of North Carolina at Charlotte
• University of Puerto Rico
• University of South Carolina
• University of South Florida
• University of Tennessee

7
Agenda

• 10 min Introductions and Roll Call RG
• 5 min Adoption of agenda approve minutes RG
• 5 min Elect Region Nominating Committee RG
• 10 min 2008 Region Conference update UM
• 10 min 2009 Regional Conference UF
• 10 min Budget update Treas
• 15 min Governor's update RG
• 15 min Collegiate update RCR/NE
• 5 min CLCC coaches needed CLCC
• 10 min COR Motions RG
• New Business RG

8
Region D Joint Business Meeting Agenda

• Voting Clarification
• Region COR COR representatives from the
  professional sections, Region D MAL RCR.
• All Region COR 1 representative from each
  collegiate section.
• Vote on agenda Region COR

9
Approve Minutes

• Approve May COR Telecon meeting minutes
• Vote Region COR

10
Agenda

• 10 min Introductions and Roll Call RG
• 5 min Adoption of agenda approve minutes RG
• 5 min Elect Region Nominating Committee RG
• 10 min 2008 Region Conference update UM
• 10 min 2009 Regional Conference UF
• 10 min Budget update Treas
• 15 min Governor's update RG
• 15 min Collegiate update RCR/NE
• 5 min CLCC coaches needed CLCC
• 10 min COR Motions RG
• New Business RG

11
Region Elections

• FY09-FY10 2 year term
• Governor
• Lt. Governor
• FY09 1 year term
• Treasurer
• Secretary

12
Nominating Committee

• Be composed of at least three voting members with
  no more than one member from each section or from
  the MAL. The chair of the NC shall be a
  nonvoting member of the committee elected by the
  members of the region council.
• Members of the NC may not become candidates
  during their tenure of service on the nominating
  committee.
• The NC shall propose at least one qualified
  candidate for each of the available positions,
  including the regional member of the Societys
  nominating committee.
• Vote Region COR

13
Agenda

• 10 min Introductions and Roll Call RG
• 5 min Adoption of agenda approve minutes RG
• 5 min Elect Region Nominating Committee RG
• 10 min 2008 Region Conference update UM
• 10 min 2009 Regional Conference UF
• 10 min Budget update Treas
• 15 min Governor's update RG
• 15 min Collegiate update RCR/NE
• 5 min CLCC coaches needed CLCC
• 10 min COR Motions RG
• New Business RG

14
Agenda

• 10 min Introductions and Roll Call RG
• 5 min Adoption of agenda approve minutes RG
• 5 min Elect Region Nominating Committee RG
• 10 min 2008 Region Conference update UM
• 10 min 2009 Regional Conference UF
• 10 min Budget update Treas
• 15 min Governor's update RG
• 15 min Collegiate update RCR/NE
• 5 min CLCC coaches needed CLCC
• 10 min COR Motions RG
• New Business RG

15
Agenda

• 10 min Introductions and Roll Call RG
• 5 min Adoption of agenda approve minutes RG
• 5 min Elect Region Nominating Committee RG
• 10 min 2008 Region Conference update UM
• 10 min 2009 Regional Conference UF
• 10 min Budget update Treas
• 15 min Governor's update RG
• 15 min Collegiate update RCR/NE
• 5 min CLCC coaches needed CLCC
• 10 min COR Motions RG
• New Business RG

16
Agenda

• 10 min Introductions and Roll Call RG
• 5 min Adoption of agenda approve minutes RG
• 5 min Elect Region Nominating Committee RG
• 10 min 2008 Region Conference update UM
• 10 min 2009 Regional Conference UF
• 10 min Budget update Treas
• 15 min Governor's update RG
• 15 min Collegiate update RCR/NE
• 5 min CLCC coaches needed CLCC
• 10 min COR Motions RG
• New Business RG

17
Region Committees

• Conference Committee
• Awards Committee
• Spirit Committee
• IBM Award Committee

18
RG update

• http//www.swe.org/regiond/Links/CORupdates.html

19
Conference Committee

• Sent a survey to Region D Professionals
• Drawing for discounted Regional Conference in
  Miami
• Collegiate Survey in the future

20
Bylaws

• The Bylaws workshop -- Friday, 10/26 from 11-12
  in the Renaissance Hotel (3rd level)

21
Awards

• National packet should be out by December 1st
  most due June 30th, 2008 awarded 2008 National
  Conference
• Regional awarded at Region Conference (March
  2008)?

22
Individuals Awards

• Achievement
• Upward Mobility
• Resnik Challenger Medal
• Rodney D. Chipp
• Distinguished Engineering Educator
• Distinguished New Engineer

• Fellow
• Distinguished Service
• Entrepreneur
• Work Life Balance
• Emerging Leaders
• New Faces of Engineering

23
Collegiate Individual Awards

• Freshmen-Sophomore Member
• Junior-Senior Member
• Graduate Member
• Faculty Advisor
• Counselor

24
Section Awards

• Career Guidance Event/Series Program, Girl
  Scout, and Corning Incentive Grant (both)?
• Communication Newsletter, Public Relations
  Program (professional only), Website (Coll, Pro,
  Region)?
• Membership Collegiate Upgrade, Region,
  Membership Retention, and Membership Recruitment.
  (both)?
• Motorola Foundation Multicultural and Boeing
  Company Multicultural. (both)?
• Professional Development Program, Event, Series,
  and Media. (pro only)?

25
Collegiate Awards

• Outstanding (New) Collegiate Section
• Collegiate Poster Competition
• Team Tech
• SME Bowl
• Region Collegiate Newsletter

26
Other Info

• MCC Committee looking for members
• Conflict of Interest Forms
• Welcome Chattanooga section
• Outreach committee host a Wow That's
  Engineering Event
• Region/Section History for 60th anniversary
  (May 2010)?
• Nashville Conference Update

27
Celebrate SWE

• Divas!
• Dress like a diva
• Seating
• Professionalism
• Theme song
• 2 minute presentation

28
Agenda

• 10 min Introductions and Roll Call RG
• 5 min Adoption of agenda approve minutes RG
• 5 min Elect Region Nominating Committee RG
• 10 min 2008 Region Conference update UM
• 10 min 2009 Regional Conference UF
• 10 min Budget update Treas
• 15 min Governor's update RG
• 15 min Collegiate update RCR/NE
• 5 min CLCC coaches needed CLCC
• 10 min COR Motions RG
• New Business RG

29
RCR Role

• Act as the link from the collegiate sections to
  the Region and National Society.
• Report to Region Governor
• Attend National Conference
• facilitate the region collegiate meeting
• attend the COR meeting
• vote on behalf of the collegiate members in your
  region
• Attend Region Conference
• facilitate the collegiate meeting
• Work closely with the Region Leadership Team

30
RCNE Role

• Serve as the RCR Alternate
• Report to Region Governor
• Publish Region Collegiate newsletter, min 2/year
• Attend National Region Conferences
• Work closely with the Region Leadership Team

31
Collegiate on the Board Role

• Sits on the Board of Directors as a Non-voting
  Member
• Acts as the Collegiate Voice on the Board of
  Directors
• Acts as a mentor for RCRs and RCNEs
• Serves on Various National Committees
• Requirements
• At least 2 years as a SWE member
• Current College Student or recent Graduate (as professional at time installed)?
• Served 2 Years in any combination of these roles
• RCR
• Section President
• Member of a National Committee

32
RCR/RCNE Election Process

• Apply online! (Jan 4 Feb 8)?
• Survey Monkey application link will be sent out
  to Collegiate members in Region
• Bios will be posted on the region website
• Candidates will speak at region conference

33
RCR/RCNE Election Process

• Voting
• Section president will submit the vote for the
  section
• Sections not able to attend region conference
• Vote online starting 2 weeks before conference
  (Feb 15)?
• On-line voting ends 1 week before conference (Feb
  22)?
• Live voting will take place at region conference
• RCR and RCNE are elected by a majority of the
  ballots cast (online live votes).
• Governor announces new RCR RCNE at conference

34
Section Status

• Good Standing
• Paid Section President and Treasurer
• 8 additional paid members for 10 total
• Paid SWE Counselor (different from a faculty
  advisor)
• Submitted Annual Report
• Submitted Financial Report

35
Section Status

• Sections missing SWE Counselors
• University of Memphis
• North Carolina AT State U.
• North Carolina State
• Tennessee State University
• Tuskeegee Institute
• Florida International University
• U. of Tennessee at Martin
• Mercer U.
• Embry Riddle
• Polytechnic U. of Puerto Rico

36
SME Bowl

• Hosted by Exxon Mobil
• Saturday from 100-500 PM 
• 1st Place
• Region Prize 2000 
• Individual Team Member Prize 100
• 2nd Place
• Region Prize 1500 
• Individual Team Member Prize 75
• 3rd Place
• Region Prize 1000
• Individual Team Member Prize 50

37
All-Presidents Meeting

• Friday at 8 AM
• Required meeting!
• President OR one representative from each section
• Many more discussion topics
• 1000 from SME Bowl last year?

38
Region Communication

• Region website
• Region newsletter

39
Agenda

• 10 min Introductions and Roll Call RG
• 5 min Adoption of agenda approve minutes RG
• 5 min Elect Region Nominating Committee RG
• 10 min 2008 Region Conference update UM
• 10 min 2009 Regional Conference UF
• 10 min Budget update Treas
• 15 min Governor's update RG
• 15 min Collegiate update RCR/NE
• 5 min CLCC coaches needed CLCC
• 10 min COR Motions RG
• New Business RG

40
CLCC Coaches Needed

• Coach Needed for these areas
• University of South Carolina, Georgia Southern,
  and Clemson
• Auburn, Georgia Tech, Mercer, UT at Chattanooga,
  UAB, Southern Polytechnic State University
• University of Miami, FIT, FAU, FIU, USF, UCF,
  Embry-Riddle, FSU/FAMU

41
Agenda

• 10 min Introductions and Roll Call RG
• 5 min Adoption of agenda approve minutes RG
• 5 min Elect Region Nominating Committee RG
• 10 min 2008 Region Conference update UM
• 10 min 2009 Regional Conference UF
• 10 min Budget update Treas
• 15 min Governor's update RG
• 15 min Collegiate update RCR/NE
• 5 min CLCC coaches needed CLCC
• 10 min COR Motions RG/RCR
• New Business RG

42
Bylaws Changes

• Bylaws Change Proposal 1 Define international
  members and establish international member
  coordinator.
• Summary Add a new article to our bylaws stating
  that any member not a member of a region is a
  international member. The international members
  will have a coordinator appointed by the
  president.
• Conditional Bylaws Changes (only vote if Proposal
  1 passes)?
• Revise Article VIII (Members At Large), Section 1
  to reflect the definition of a MAL vs.
  International Member
• Revise Article III (Officers), Section 2.A.3. to
  include International Member Coordinator as an
  appointed position
• Revise Article V (COR), Section 1.B.2. and 1.B.3.
  to reflect the change in COR
• Each region would have one MAL Rep for every 100
  MAL members
• One MAL rep for every 100 members who do not
  reside in a region (international members).

43
Bylaws Changes

• Bylaws Change Proposal 2 Change COR
  quorumSummary Change quorum of COR (number of
  members needed in attendance to conduct business)
  from 2/3 of the members to a majority of the
  membership.
• Bylaws Change Proposal 3 Change number of
  Collegiate members on COR
• Summary Instead of having one collegiate
  representative per region on COR, regions could
  have up to 2 COR reps depending on how many
  collegiate members are in their region.

44
Motions

• Motion 1 Joint membership
• Summary Allow the BOD to extend the joint
  membership offering with NSBE and SHPE for three
  more years provided that the dues remitted to SWE
  are not less than 70 of the SWE dues.
• Motion 2 Joint collegiate membership
• Summary Allow the BOD to initiate a joint
  membership offering with NSBE and SHPE to
  collegiate members for a three-year trial period
  with the dues remitted to SWE to be not less than
  75 of the SWE dues.
• Motion 3 Joint membership extension
• Summary In above motions, allow AISES to be
  added to the groups that we have joint membership
  with.

45
Motions

• Motion 4 Adopt Strategic PlanSummary View the
  strategic plan online if you wish (it's long!)?
• Motion 5 Adopt COR ProceduresSummary Updated
  COR Procedures document to reflect how it is run
  today.
• Motion 6 Contingency Reserve Fund
  ResolutionSummary Each year 25 of the National
  Conference profit is transferred to the
  Contingency Reserve Fund. Instead, BOD would like
  to transfer that 25 to the General Budget.

46
Agenda

• 10 min Introductions and Roll Call RG
• 5 min Adoption of agenda approve minutes RG
• 5 min Elect Region Nominating Committee RG
• 10 min 2008 Region Conference update UM
• 10 min 2009 Regional Conference UF
• 10 min Budget update Treas
• 15 min Governor's update RG
• 15 min Collegiate update RCR/NE
• 5 min CLCC coaches needed CLCC
• 10 min COR Motions RG/RCR
• New Business RG

47
Next Meeting

• March 1st, 2008, Coral Gables, FL

48
Adjourn

• Motion to adjourn?