The Seacat Bid Module

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The Seacat Bid Module
Your Logo Here

• The Seacat Group Inc
• PO Box 5037
• Peoria, AZ 85381-5037
• [phone]
• www.seacat.com

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Overview

• The Seacat Bid Module is designed to provide the
  purchasing buyer with a complete electronic
  package for processing and reporting corporate
  bids.
• It is available as a standalone product or as
  part of The Seacat Requisition and Purchasing
  Systems.

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The Bid Module Allows The Buyer To

• Create an item or collection for Bid.
• Select appropriate potential suppliers.
• Send RFQs to selected suppliers.
• Enter quotes as they return.
• Review and accept qualifying quotations.
• Report Bid practices, supplier ratios and
  Minority Supplier statistics.

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Application Demo

• All Seacat Group applications use a secure
  sign-on where we identify the user and their
  access level.

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The Bid Module is a multiple document frame
window which provides quick access to all
features of the system.
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A new Bid can be added simply by clicking the
New button and filling in the fields. A Bid
is automatically assigned.
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Commodities can be used to tie suppliers to the
products they supply. Many such user-friendly
features are provided.
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Commodity descriptions default into description
fields which may then be modified. Text can be
more than 2500 characters long.
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Quotation Instructions can be provided to
suppliers via the quote comments. This text can
also be more than 2500 characters.
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Suppliers that have been marked as providing the
designated commodity may be selected by pressing
the Select Vendor button.
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A list of suppliers appears with information
about that supplier including the number of times
they have been awarded bids.
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Simply click on the desired suppliers and they
are returned to the bid. Suppliers not included
in the selection list may also be added by ...
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Entering their supplier or by entering all or
part of their name. A partial name and a
right-mouse-button click will bring up a list of
matches ...
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Choose your selection by clicking on it and the
information is returned to the Bid.
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Click on the update button (check mark) to save
the Bid. Another useful feature is document
attachment ...
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In addition to instructions, documents from word
processors and other programs like MS Excel may
be attached to the Bid and later printed or
reviewed.
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Through the document maintenance window,
documents of different types and the tool to view
them with may be specified.
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Documents can be displayed by clicking the
Display Documents button, which is disabled
when there are no documents attached.
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The document display window automatically opens
the document in the pre-specified viewer. The
viewer can be changed and the document re-opened
with that viewer.
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Since the documents are stored on the database,
viewers cannot change them even by accident.
Attachments can be printed and sent to suppliers
along with RFQs.
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Next we need to print the RFQs. Many Reports may
be available based on user security.
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All reports are viewable online and printable.
Enter the Bid to report and hit the Enter key.
It will retrieve your selection. You may then hit
the print button...
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Since RFQs may be reprinted, it will ask if it is
a reprint. Click No for the first print. One
copy will be printed for each selected supplier.
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Note the status has now been changed to RFQ
Sent and the date has been entered. RFQs can
also be faxed via our separate FAX Module.
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As the quotes come in they can be entered by
selecting the appropriate supplier and clicking
on the Enter Quote button.
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The quote may be entered and stored with any
available information. It is also possible to
record multiple quotes from one supplier...
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After entering the first quote simply click on
the New button.
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You will be asked if this is an additional quote
line for this supplier. Click yes, and you may
enter an additional quote.
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This is useful when a supplier gives you a price
for a single item and a better price for
guaranteed quantity purchases.
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When a quote is completed for a single supplier,
the status is changed to Quotation Received for
that supplier only.
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Since it is possible not all suppliers will
respond, you have the ability to proceed to
acceptance without entering quotes for all
suppliers.
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When ready to accept a quote, select any supplier
you have entered a quote for and click the
Accept Quote button.
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A selection window will appear showing all
supplier quotes. You may sort this by supplier,
unit price, or extended amount (qty x unit
price)...
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Click on the quote you want to accept, and answer
Yes if it is the right one. The selected
supplier will be updated and the data is returned
to the Bid.
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A warning is displayed when you return to the
Bid. Due to differences in how the quotations may
have been entered, items may have been changed
inaccurately.
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Make sure to update the selection after you
review it or you will lose the accepted data. The
selected supplier is changed to Vendor Awarded
status ...
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While the suppliers not selected have the status
Vendor Not Awarded. This Bid is ready to be
taken back to the PO.
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Additional reports on supplier histories are
available such as this report of dollars spent by
supplier and ethnic grouping. Which is also
available with ...
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Graphical formats!
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Specifications

• Our applications are client / server and
  Microsoft Windows based.
• They can utilize most relational databases and
  are currently deployed on Oracle, Sybase,
  Microsoft SQL Server, and SQLAnywhere.
• Minimum recommended machine is a pentium 133mhz
  with at least 32M memory.

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Additional Notes

• The Bid Module is capable of many enhancements,
  some of which would require additional modules
  such as Fax module, Requisition and Purchasing
  Modules, etc.
• The Seacat Group also provides consulting
  services for implementation (recommended) and
  customization.
• Maintenance agreements are also available.

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Contact Us

• We can be contacted at [phone] in Phoenix
  or on the web at www.seacat.com
• E-mail is carl_at_seacat.com
• Please direct all technical questions to
  dave_at_seacat.com (no pricing questions please).