Training Inner Workings of Eclubs

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Training Inner Workings of Eclubs

• By
• Shalini Poddar
• Webmaster, PWGA

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Topics to cover today

• How to use the calendar to set up Events
• How to set up playdays
• How to create a news item/article
• How to upload photos to your photo album
• How to use the Admin tab

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1st page after successful login
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1st page after successful loginCont

• The tabs that you see on the menu are
• About Us
• Members
• News
• My Game
• Photos
• Calendar
• FAQs
• Forum
• Admin

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Calendar

• Lets first look at the Calendar page
• Click on calendar on the main menu
• On this page you can put up tourney events area
  playdays

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Calendar
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Calendar cont

• Click on Create new Event top LHS to create a
  new event tourney or playday information
• 1 Event Information gt Events
• Select is it a meeting or a tourney?
• Give it some title
• Describe the event
• Schedule a start end date, start end time

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Calendar cont

• Enter all Contact and Location information
• If its a tourney, fill in information that you
  want for each attendee GHIN, HCP Index, Gender,
  Home Club, Cart/Caddie
• Payment information- Would you like them to RSVP?
• Any additional info that you may want to convey
  to your players
• Do you have any external files to attach to that?
• Do you want them to go visit a particular web
  site for more info? If so, this is the place to
  provide a link to that site

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Calendar cont
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Event Description Box

• Icons in the description box
• There are several icons/buttons in the top row
• There are many buttons in the 2nd 3rd row
• Click inside the box
• If you hover your mouse over the buttons, they
  tell you what their purpose is
• Also, this is very similar to any word processor
  that you use e.g. Word
• MUST click inside the box to activate all the
  buttons

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Event Description BoxCont

• Please remember, this is NOT a full word
  processor, so options may be limited.
• Best thing to do is to use your own word
  processor then copy paste into this box
• Same principle applies to Excel documents

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Event Description Box 1st Row

• Source skip use only if you know how to
  adjust code
• Print Preview how it will look on screen
• Cut text has to be selected first Ctrl X
• Copy text has to be selected first Ctrl C
• Paste Ctrl V
• Paste as plain text no graphics
• Paste from word
• Print
• Undo Ctrl Z
• Redo
• Erase Remove any formatting
• Bold, Italic, Underline, Strikeout, Subscript,
  Superscript

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Event Description Box 1st Row Cont

• If you are copying and pasting from a word doc,
  use paste from word button to preserve
  formatting
• A dialog box opens up
• CLICK inside the box and then press Ctrl V --
  OR--
• You can just copy and paste directly from your
  word doc into the box. If the formatting
  disappears, use the above method
• Does not seem to paste any graphics/pictures

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Event Description Box 1st Row Cont

• For an excel document, it will not bring in the
  gridlines. So your best bet maybe to attach that
  file separately.
• Format anyway you like bold, italic, underline,
  etc.

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Event Description Box 2nd RowFormatting

• The 2nd row can be used to enhance formatting
• Add numbered bullets, regular bullets, increase
  or decrease indent
• Next you have 4 buttons to left justify, center,
  right justify, or justify left right together

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Event Description Box 2nd RowHyperlink

• To create a hyperlink
• First, select the text that you want your players
  to click on that will take them to the webpage
• Click on the hyperlink button
• This opens up a dialog box

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Event Description Box 2nd RowHyperlink Cont

• The dialog box has 3 tabs Link Info, Target,
  Advanced
• Link Info has 2 requirements Link Type
  Protocol/URL
• Link type has 3 options to choose from
• URL actual address for the site
• Anchors on this page this takes you to
  different sections on the same page (if the page
  is too long)
• Email this will link the selected text to an
  email address that you provide

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Event Description Box 2nd RowHyperlink Cont

• Protocol is generally http//. But you can use
  the drop down menu and choose something different
  (look at the sites address)
• Some secure sites have https//
• Next fill out the exact address e.g.
  www.google.com
• Best way to avoid mistakes is to copy paste the
  URL directly from the site instead of typing it.
• Click ok.

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Event Description Box 2nd RowTarget frame

• Target tab
• Best to use the New Window (Blank) so that he
  webpage opens up in its own new window
• Skip Target Frame Name
• Skip advanced tab

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Event Description Box 2nd RowRemove a link

• To remove a link
• Select your text this will activate the broken
  link button
• Click the button right next to the hyperlink
  button you can see a broken link
• Voila link is taken off!

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Event Description Box 2nd RowImage Insertion

• Image Insertion
• This icon of 2 mountains and the sun on top is
  the universal icon to insert images called a
  thumbnail

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Event Description Box 2nd RowTable insertion

• To insert tabular data, or anything that you need
  to keep in rows columns, click on the table
  button
• This opens up a dialog box
• Insert the number of rows, columns you want
• Select a border size if you do not want any
  borders type in 0 (zero) in the border size
  text box

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Event Description Box 2nd RowTable insertion
cont

• Height and width of the table
• You can use the Alignment box to get the table
  to be on the LHS, RHS, or in the center
• Cell spacing gives you space in between the cells
• Cell padding elbow room- gives you space within
  each cell for the text.

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Event Description Box 2nd RowTable insertion
cont

• Select the table and click inside it anywhere and
  Right Click
• You will get a menu
• This menu will allow you to insert more rows,
  more columns, delete rows or columns, to split
  rows or columns, and various other details. Do
  experiment with all this, if you need to

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Event Description Box 2nd RowTable insertion
cont

• I was unable to get the split/merge cells to work
• I would suggest you work in Word first and then
  copy paste

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Event Description Box 2nd RowHorizontal Line,
Special Characters

• To sub divide your page you can insert horizontal
  lines using this button
• To insert special characters, use this icon e.g.
  sign for cents, British pound, etc.

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Event Description Box 3rd Row

• On to 3rd Row
• Format Lets you pick various sizes for your
  headings, subheadings, etc.
• Font pick any font you desire from the list
  provided
• Size Increases or decreases the size of your
  font
• Next two icons are for changing the text color
  and using a fill color to highlight text

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Additional InformationAttachments

• Click on the Attachments Add button
• Opens up a dialog box
• Click on Upload File
• Opens a new dialog box
• Select Browse and navigate to the folder where
  you have your file saved
• Select that file
• Hit the Submit button

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Additional InformationAttachments Cont

• That file gets listed in the previous dialog box
• Click on Attach next to the file
• Go back to the main event Information page
• You should see the file as an attachment
• You can now close the separate attachment picker
  window
• Add as many files as you wish

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Additional InformationAdd Links

• To add links to a webpage, click on LINKS Add
• Gives you text boxes to fill
• Type or copy paste the URL of the webpage, give
  it a title and a description
• To add more links, click on the LINKS Add again

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Event InformationDONE!!

• Check everything and hit the submit button
• You are done! Whew! You have now created an event
  on your calendar
• Clicking the CANCEL button will erase all the
  information. Be careful

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Create a News Item

• Click on NEWS on the menu
• Click on Create News Item
• A page very similar to the Event Info page opens
  up
• Fill up all the required info
• To display the news article you just created on
  top, click on Feature on top

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Create a News ItemAdding Images

• To add images/pictures go to 2 Additional
  Information
• Click on the thumbnail on the RHS of the text box
  which says IMAGE
• Upload the picture you want, attach it just
  like we did in the Event Info page

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Create a News ItemAdding Images Cont

• Image Alignment lets you wrap the text on the
  LHS, RHS, Top, Bottom, Etc.
• Image size Lets you change the size of your
  image.
• Remember altering the size WILL affect the
  picture resolution specially if you are making
  it bigger
• Try to stick to a small image

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Create a News Item

• Once you are done, recheck everything, and click
  the Submit button
• Your news item will be created and should be
  featured on the top of all other news!!
• Please remember GHIN is the BOSS. Anything they
  put up, you cannot edit/modify or delete
• Next comes the associations i.e. PWGA
• Next is your individual eclub

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Photo Album Create a New Gallery

• Click on Photos on the main menu
• Click on Create a New Gallery
• A page to create a new gallery opens up
• Give the album a title, and a description

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Photo AlbumCreate a New Gallery Cont

• Now lets move on to adding pictures
• Click on the Browse button, navigate to where
  your pictures are saved, and click open
• You can select one picture at a time
• Click on Add more files to keep inserting
  pictures from your computer
• Click on the Submit button
• It does take a while for the pictures to come up

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Photo Album Create a New Gallery Cont

• To speed up the process, if you wish you can
  resize your original photos and then upload them
• Remember MAKE COPIES OF YOUR ORIGINAL PICTURES
  BEFORE RESIZING

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Photo AlbumCreate a New Gallery Cont

• To copy and paste from a browser or a webpage,
  you can just paste the link to that page directly
  instead of copying the picture.
• Use the Switch to link on the RHS corner to do
  this

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Photo AlbumDelete an Album

• Now you can View your albums, edit them, add or
  delete pictures as you wish
• To delete a whole album
• First click on View photo album
• Then Edit this gallery
• Scroll down click delete
• Then Click on Back to Gallery List
• The album should be deleted

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Admin Tab

• Here are the things that you will work on as an
  admin
• Club Edit
• Event management
• Payment Options
• Player Maintenance
• Billing
• Email Broadcast

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AdmingtClub edit

• Lets look at Club Edit
• Again, this is similar to creating a news item or
  a calendar event
• You can change the color theme of your page
  anytime. Just click on the drop-down arrow and
  select one

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AdmingtClub edit

• Now, you can have photos, forums on your eclub.
  This will be reflected as tabs on the main home
  page
• Pick open/closed registration using the drop-down
  arrow

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AdmingtClub edit

• Auto Re-Billing is very important
• If you check this option, GHIN sends out an
  automatic reminder to all your members to pay
  their dues every billing cycle
• Some of you may find this feature useful and some
  may find it annoying

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AdmingtClub edit

• Just remember you can uncheck this box anytime if
  your members do not like receiving emails from
  you
• Enter the admins email address. This is the
  email that your members will see

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AdmingtClub edit

• You can add as many questions as you wish
• Check everything and hit the submit button
• Please note only things marked with an asterisk
  are needed. Rest of the information is optional

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AdmingtEvent Management

• Click on Event Mgmt
• This is the page you will see
• You can create a new event and fill out info
• None of the events that you see on the right can
  be edited here as it put up by PWGA

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AdmingtEvent Management

• For events that you upload you can edit and keep
  track on how many users have registered
• If you wanted to delete something you can check
  the box on the left hand side and click Archive

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AdmingtEvent Management

• To get it back, go to the top and select
  Archived
• Then check the box and hit Restore at the
  bottom
• Use this drop-down arrow to control the display
  of events active, cancelled, archived

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AdmingtPayment Options

• Online credit card payments cost extra so most of
  the clubs do not have that option
• Set up payment by check, enter the address the
  check needs to be mailed.
• You are done! Simple

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AdmingtPlayer Maintenance

• This will let you perform golfer maintenance,
  score maintenance, last name lookups, run
  reports, and add scores via Rapid Score Entry.

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AdmingtBilling

• This is where you will set up your billing dates
  and membership dues
• Set up your start and end dates fees
• Reminder goes out to all registered members 3
  weeks is advance of the billing date

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AdmingtBilling

• There is a grace period of 5 days after the fees
  are due
• After this date to make a member active, go to
  Member Billing
• Check the box paid and hit the payment
  received button below

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AdmingtEmail Broadcast

• Now lets move on to email broadcast
• This is a powerful tool to keep in touch with
  your REGISTERED members
• One email, and your REGISTERED members will get
  it. Very easy!

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Conclusion

• We seem to have covered a lot today. We learnt
  how to
• Create a new event on the calendar
• Add a news item/article
• Create a photo album
• Effectively use admin tab to change color scheme,
  set up Billing, do golfer maintenance, etc.
• Copy paste text from Word into the Event
  Description or the Article box retain the
  formatting
• Format text locally using different text colors,
  fill colors, create bullets, indent text, align
  text, etc.

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ConclusionCont

• Create and delete hyperlinks
• Add special characters
• Add attachments
• Upload files images
• Format images, align them with text
• Add links to web pages

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Thanks

• Thank you all for giving me this opportunity to
  teach you how to use the eclubs efficiently
• Please email me with any questions that you have
  at spoddar_at_golfpwga.org
• Just a reminder I work only on Wednesdays from
  830 to 230pm.
• So it may take a while to get back to you with
  your answers
• Please do experiment with various things as I am
  unable to cover each and every thing
• Spend some time clicking on things I guarantee
  you will become experts on this ?