Productivity Software Applications for Educators

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Chapter 3

• Productivity Software Applications for Educators

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Software Applications

• Application software such as word processing,
  spreadsheets, and e-mail can help you perform
  tasks such as creating documents, doing research,
  and managing projects.

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Uses of Software Application

• Productivity, business tool
• Supporting school and professional activities
• Graphics and multimedia projects
• Home and personal activities
• Facilitating communications

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Types of Software

• Productivity Software
• Word Processing Software
• Spreadsheet Software
• Database Software
• Presentation Graphics Software
• Graphics and Multimedia Software
• Software for School and Professional Use
• Software for Home and Personal Use

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Productivity Software Designed to make people
more effective and efficient while performing
daily activities

• Includes
• word processing
• spreadsheet
• database
• presentation graphics
• personal information management
• and software suites

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Word Processing Software Used to create, edit,
and format documents that consist primarily of
text.

• Used to create documents such as
• Letters
• Memos
• Reports
• Fax cover sheets
• Mailing labels
• newsletters

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Word Processing Software Cont.

• Popular Word Processing Applications
• Microsoft Word
• AppleWorks
• ClarisWorks
• Microsoft Works

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Word Processing Software Cont.

• There are a variety of features in order to
  create a document
• Border
• Clip art
• Import
• Margins
• Word-wrap
• Scrolling
• Spell checker

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Spreadsheet Software Allows you to organize
numeric data in rows and columns.

• Popular spreadsheet software packages
• Microsoft Works
• AppleWorks
• ClarisWorks
• Microsoft Excel (Packaged with Microsoft Windows)

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Spreadsheet Software Cont.

• Key Terms
• Row
• Columns
• Spreadsheet
• Worksheet
• Cell
• Label
• Value
• Formula
• Function
• Chart

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Example of a Microsoft Excel Spreadsheet
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Database Software Allows you to create a
computerized database add, change, and delete
data sort and retrieve data from the database
and create forms and reports using the data in
the database.

• Used to organize data and information on
• Customers
• Employees
• Equipment
• Product Inventory
• Sales Information
• Staff Members
• Students
• School Policies
• Book Inventories

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Database Software Cont.

• A database file is a collection of related data
  that is organized in records.
• Each record contains a collection of related
  facts called fields.
• An example of this would be an address book or a
  directory.

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Presentation Graphics Software Can create
documents called presentations.

• Presentations can be used
• To communicate ideas
• Messages
• Other information to a group
• Presentations can be viewed as slides

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Presentation Graphic Software

• Programs used in schools
• Appleworks
• Clarisworks
• Microsoft PowerPoint packaged with Microsoft
  Office

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Presentation Graphic Software

• Provides
• Color for background
• Text
• Special Effects
• Layouts (Title Slide)
• Clip Art
• Charts

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Presentation Graphic Software

• Can make lectures more entertaining and exciting
• Students can make presentation for classes
• Can have links to other slides or World Wide Web.

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Graphics Multimedia SoftwareDesigned
specifically for fields of work, such as
engineering

• Types of Multimedia Software
• Desktop publishing
• Paint/Image editing
• Multimedia authoring
• Web page authoring

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Graphic Multimedia Software

• Desktop publishing uses page layouts.
• Can be used for
• Newsletters
• Catalogs
• Marketing
• Literature
• Annual Reports

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Graphic Multimedia Software

• Brochures
• Postcards
• Greeting cards
• Letterhead
• Banners
• Calendars
• Logos

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Graphic Multimedia Software

• Paint/Image software can be used for
• Graphic artists
• Multimedia professionals
• Desktop publishers

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Graphic Multimedia Software

• You can retouch photographs, adjust or enhance
  image color and add special effects by using
  Image editing software and Photo editing software
• You can place pictures from Photo editing on
  labels, calendars and business cards.

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Graphic Multimedia Software

• Multimedia software helps to create presentations
  by allowing the user to be in control.
• It uses Hyperstudio to combine multimedia
  elements into a series of cards
• Can be stored on CD-ROM, DVD-ROM, Local Networklt
  Internet

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Graphic Multimedia Software

• Web Page Authoring Software is commonly used by
  teachers
• Word processing programs show step by step
  instructions creating a web page
• Teachers create what is called a curriculum page

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Graphic Multimedia Software

• Web Page Programs
• Adobe GoLive
• Macromedia Dreamweaver
• Microsoft Frontpage
• They also use Netscape Composer

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Software for School and Professional Use
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Networks

• Many school districts are networking all of their
  classrooms and schools into wide area networks.
• This allows them to manage and maintain
  information on students and teachers.
• Some schools still maintain all student records
  manually or in software programs on individual
  computers.
• This requires students and teachers to go back
  and manually enter data.

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Software for Schools and Professional Use

• School management software
• Student management software
• Grade book software
• Reference software
• Special needs software

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School Management Software

• School management software is a centralized
  program that allows district and school personnel
  to manage operations
• Budgeting
• Inventory
• Technology
• Expenses
• Maintenance
• Salaries

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Student Management Software

• Student management software is a program that
  allows administrators, teachers, and other staff
  to manage and track information on a student
• Attendance
• Academic Records

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Grade Book Software

• Grade book software is a program that allows
  teachers to track and organize students work
• Tests
• Homework
• Lab work
• Other grades

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• It also allows teachers to track thousands of
  students and hundreds of assignments within the
  same grade book
• Grades in this program can be entered in the
  computer as points, percentages, letter grades,
  or in a customized grading scale.
• Some popular programs are
• Grade Book Power
• Grade Machine
• Making the Grade
• Microsoft Excel
• Apple Works

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Educational Software

• Educational software is designed for the learning
  environment.
• Pre-School through high school can use
  educational software to assist them in subjects
  like reading, math, or foreign language.

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Reference Software

• Reference software provides voluble and thorough
  information for everyone in the educational
  setting and in the family.
• Popular reference software include
• Encyclopedias
• Dictionaries
• Health Guides
• Travel Directories

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Special Needs Software

• Special needs software is designed specifically
  for students with physical impairments or
  learning disabilities, to assist then in
  completing school assignments and everyday tasks.
• Special needs software includes
• Speech synthesis software
• Text enlargement programs
• Talking calculators

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Software for Home and Personal Use
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Software For Home and Personal Use

• Personal finance software
• Tax preparation software
• Legal software
• Personal computer entertainment software

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Personal Finance Software

• Most of the products in this category are
  relatively inexpensive, often priced at less than
  50.00.
• Personal finance software is a simplified
  accounting programs that help you to
• Pay bills
• Balance your checkbook
• Track your personal income expenses
• Track investments
• Evaluate financial plans

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Tax Preparation Software

• Tax preparation software guides individuals,
  families, or small businesses through the process
  of filing federal taxes.
• Turbo Tax and Tax Cut are two pieces of software
  used.

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Legal Software

• Legal software assists in the preparation of
  legal documents and provides legal advice to
  individual families or small businesses.
• Legal software provides standard contracts and
  documents associated with
• Buying property
• Selling property
• Renting property
• Estate planning
• Making a will

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Personal Computer Entertainment Software

• Consists of interactive games, videos, and other
  programs designed to support a hobby or just for
  amusement
• You can use this software for
• Games
• Make a family tree
• Compose music
• Fly and aircraft