Student Data Updates Application

1
Student Data Updates Application
Instruction Manual Schools March April 2007
Evaluation and Reporting Office
2
Introduction

• The purpose of this application is to give
  districts and schools an opportunity to
• Review the match made between Survey 2 and Survey
  3 and their Survey 3 student data which was
  finalized for accountability purposes through the
  collaboration between the Department of
  Educations Education Information and
  Accountability Services (EIAS) and district MIS
  personnel which ended on March 9, 2007.
• Update student status for any changes which were
  made between Survey 3 and testing.
• Data can be entered into tables on the web using
  the Student Data Edit Screen (see slide 26).

3
Process Schedule

• This application opens for updates on March 19,
  2007 and closes on April 26, 2007.
• All times are Eastern Time.
• Monday through Thursday the application closes
  for processing at 600 PM.
• Tuesday through Saturday the application opens
  for updating at 600 AM.
• Friday the application closes for processing at
  400 PM.
• All updates made on Saturday, Sunday and Monday
  will be processed on Monday evening.

4
Introduction

• Student data may only be updated if the changes
  occurred after Survey 3 and before FCAT testing.
• Window After February 9, 2007 and before
  February 26, 2007
• Window for withdrawals After February 5, 2007
  and before February 27, 2007.
• The tables on the web with data are
• All Survey 3 students and fields containing data
  that DOE processed the night before.
• Student updates awaiting processing containing
  all records with updates from uploads and the web
  form for that day.
• The Student List page of the Student Data Updates
  application will be available during the
  assessment corrections process in May so it can
  be used as a reference during the Assessment
  Corrections process.

5
Web Application Getting Started

• Go to https//www.fldoe.org/arm_applications/arm_l
  ogin to get started with Student Data Updates

6
Security Warnings
These Security Alerts assure that the Website is
secure from hackers. One or both may or may not
appear prior to the login screen. If they do,
click OK for the first one and Yes for the
second.
7
Login

• Select the District.
• Select a School.
• Enter the Password.
• Click the Login button or Press the Enter Key
  on the keyboard.

8
Main Applications Menu
Click Student Data Updates to open the
application.
9
School Home Page

• The School Home page is made up of 3 major parts.
  These are explained on subsequent slides

10
School Home Page -- Status
Section 2.

• Student Updates Pending Processing gives the
  number of students pending the current days
  processing.
• Last Update Made gives the date of the most
  recent update made by the district of school.

11
School Home Page Navigation
Section 1.

• Click View Data/Make Updates to see all Survey 3
  students and make updates.
• Clicking Main Application Menu opens the main
  menu where you can work with other open
  applications.
• Clicking Log Out takes you to the Login page so
  you can safely close the website.

12
Student List Page Explanation of Links
Link Explanation Home Takes you to the Home
Page. View Student Updates Pending Processing
Shows all students for the school who were
updated either via a district upload or through
the web form and are awaiting the current days
processing. View Students With Errors Shows
only students whose data did not pass validation
during upload. Records updated via the web form
will not generate an error and will not show up
using this link. View All Survey Three Students
Shows all Survey 3 records and any updates from
the previous days input by district or schools.
13
Student List Page Explanation of Columns
Column Explanation Latest DOE Process Date The
most recent date DOE processed the updated data
entered by the district/school. Survey 2/3 Match
Flag See explanation on next slide. These
columns will show updated data made by the
district/school and processed by DOE that
night. Passed 10th Grade FCAT Reading/Math dates
and Withdrawn date process as YYes or NNo To
make updates for a student click the students
name.
14
Survey 2/3 Match Code

• Sv2/3 Match Flag contains a number 0 6
• This flag is the result of the collaboration
  between EIAS, district MIS personnel, and
  Accountability Contacts which ended March 9,
  2007)
• 0 Not Matched
• 1 Matched by District/School/SID
• 2 Matched by District/School/Alias
• 3 Matched by District/SID
• 4 Matched by District/Alias
• 5 Matched by SID
• 6 Matched by Alias
• Students with a Match Flag of 1 or 2 will be in
  all school grade and school AYP calculations.
• Students with a Match Flag of 1-4 will be used in
  all district AYP calculations and school AYP
  participation calculations.
• Students with a Match Flag of 1-6 will be used in
  all State AYP calculations and school and
  district AYP participation calculations.

15
Error Page

• This page lists all students whose data created a
  validation error when the district uploaded a
  file.
• To correct the error using the Student Data Edit
  form click the students name.
• See an explanation of how the fix these errors
  on the next four slides.

16
Web Errors and Suggestions for Correcting
17
Web Errors and Suggestions for Correcting
18
Web Errors and Suggestions for Correcting
19
Web Errors and Suggestions for Correcting
20
Updates Pending Processing Page

• This page lists all students with updated data
  per day.
• See an explanation of these fields on the next
  four slides.
• Data on this page will be processed, processed
  data will be included in the Survey 3 table and
  the data cleared per day.
• To make updates to these students click the
  students name.

21
Updateable Columns
22
Updateable Columns
23
Updateable Columns

24
Updateable Columns
25
Top of Student Edit Page

• This initially identifies the Survey 3 data for
  the student.
• After processing this page identifies updated
  data.
• Some errors will show at the top of this page.
  Others will display beside the field generating
  the error.

26
Bottom of Student Edit Page
Step 1 Read and follow the explanations for
Updateable Columns (slides 21-24) and Web
Errors and Suggestions for Correcting (slides
16-19). Step2 To make updates, type the correct
data in the blank or select from the dropdown.
Check your local student database for data. --An
error message will appear if the information is
entered in an incorrect format. Step 3 Fix the
fields with errors and click Submit at the
bottom. Step 4 Once the data has been submitted
and validated Thank you. Your changes have been
saved. will appear at the top of the page. Step
5 Click Return to Student List at the top of
the page and repeat for all students who need
updating.
27
School Home Page Editing Complete
Section 4.

• Once all corrections have been click the All
  Editing Complete? checkbox and Submit.
• Submitting all editing complete turns off the
  application for any more corrections
• If all editing complete has been submitted
  prematurely and more corrections need to be made
  call 850-245-0411 or email EVALNRPT_at_fldoe.org and
  ask for the Student Data Updates application to
  be reset.