Facilities Management Health And Safety Induction Contractor Awareness

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Facilities Management Health And Safety
InductionContractor Awareness
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Facilities Management Health And Safety Induction
Law

• Health and Safety at Work etc. Act 1974
• 3 (1) It shall be the duty of every employer to
  conduct his undertaking in such a way as to
  ensure, so far as is reasonably practicable, that
  persons not in his employment..who may be
  affected thereby are not exposed to risks to
  their health and safety.
• 3(2) similarlyevery self employed personhas an
  equivalent duty
• 3(3) every employer and every self employed
  person to give to persons (not being his
  employees) who may be affectedthe prescribed
  information about such aspects of the way he
  conducts his undertaking as might affect their
  health or safety.

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Facilities Management Health And Safety Induction
Regulations

• Management of Health and Safety at Work
  Regulations ( 1999)
• (1)where two or more employers share a workplace
  (whether on a temporary or permanent basis) each
  such employer shall
• (C) take all reasonable steps to inform the
  other employers concerned of the risks to their
  employees health and safety arising out of or in
  connection with the conduct by him of his
  undertaking
• (Reg. 11 - co-operation and co-ordination)

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Facilities Management Health And Safety Induction
Why?

• Approx 14,000 Students and 3000 Staff
• School children have unimpeded access across the
  site
• Roads and footpaths relatively narrow
• New staff, contractors staff and visitors may
  not be aware of local hazards
• Accident statistics FM alone
• Last Year (2008) 47 Accident Reports mainly
  minor
• 2 Serious enough to report to HSE (RIDDOR)
• RIDDOR - Reporting of Injuries, Diseases and
  Dangerous Occurrences Regulations 1995

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Facilities Management Health And Safety Induction
- Introduction.

• We all need to -
• use safe systems of work.
• assess potential hazards.
• know basic first aid, fire and security
  procedures.
• We are required to follow special procedures in
  certain areas and on certain machinery.
• Employees, contractors, self-employed and
  visitors must consider their own health and
  safety and that of others.

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Facilities Management Health And Safety Induction
First Aid

• First Aiders helpdesk and others
• Security dial 888
• Walk in Centre in Loughborough town centre
• Ambulance services if serious dial 999
• Confirm with Security dial 2141 that an
  ambulance has been called

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Facilities Management Health And Safety Induction
Fire And Evacuation

• Make yourself aware of the fire and evacuation
  procedures for the building in which you are in
• On discovering a fire
• Assess it quickly - type and ferocity
• Report it - call point, shout etc. DIAL 888
• Or Campus watch (0)800 526966 (Mobile)
• Take action - attack fire IF SAFE TO DO SO
• extinguisher use and surroundings awareness?
• Evacuate - nearest exit and REPORT TO THE PERSON
  IN CHARGE OF THE EVACUATION - ALWAYS
• Fire Coordinator or Marshal
• Wait until all clear before leaving assembly
  point or re-entering building and never enter a
  building under alarm conditions

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Main Campus Fire Notice
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Holywell Park Main Building
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Facilities Management Health And Safety Induction
Security

• Your personal tools and equipment
• You are responsible for what happens to them and
  for their possible misuse if not secured or
  properly controlled
• think about accidents by others using your
  tools!
• Security of your workplace either ring fenced or
  local access prevention
• You need to prevent people entering hazardous
  areas under your control

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Facilities Management Health And Safety Induction
Accident reporting

• Red telephones are located in most buildings-
  mainly in the lobby areas
• Dial 888 from any internal telephone.
• Campus watch (0)800 526966 (Mobile)
• Any accident involving anyone working as part of
  Facilities Management undertaking MUST be
  reported on an accident report form.
• Undertaking is basically everything we do when
  at work that is part of our job.

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Facilities Management Health And Safety Induction
- Safe Systems Of Work

• Drivers must observe the highway code and speed
  limits 15mph (25 kph)
• Suitable protective clothing should be worn when
  at work and personal protective equipment must be
  worn in designated areas and as prescribed in
  Risk Assessments - Hard hats - eye protection -
  suitable footwear - ear defenders etc
• All staff, contractors and self-employed must
  stick to agreed procedures and utilise permits to
  work as appropriate
• Contractors MUST register ANY work of an
  INTRUSIVE nature via their sponsors think
  asbestos and buried services
• No smoking or playing of radios in or on any
  University building or vehicle.
• No parking on any University roads unless
  actively unloading.
• I/D badges will be issued by your sponsor and
  must be worn at all times

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Facilities Management Health And Safety Induction
Safe Systems Of Work Swiping in out

• Contractors staff must swipe in swipe out
  daily using one of the swipe card readers
  provided. The computer software will register
  contractors on or off site.
• Contractors can nominate one of their team to
  bring passes and swipe in or out for their
  colleagues.
• Specific arrangements should be made and recorded
  where contractors will be arriving, departing or
  working outside normal working hours, at
  weekends, holidays and the like.
• Access to the campus will be refused outside
  normal working hours unless specific arrangements
  have been made, including notifying security.

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Facilities Management Health And Safety Induction
- Basic Rules

• Think about your own safety and the safety of
  others before taking any action consider the
  knock on effect of your actions and
• Try to think about all possible dangers that may
  be associated with the task you are about to
  undertake, no matter how unlikely. Isolations
  fume cupboards and their effluent, cooling
  systems! Drilling into services!
• Accidents often occur because people do not
  follow work procedures either through neglect or
  ignorance.

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Facilities Management Health And Safety Induction
- Reporting

• Please assist in improving general health and
  safety standards by reporting anything that you
  consider might pose a significant risk to yours
  and others Health and Safety such as -
• Blocked emergency exits
• Unguarded machinery
• Slippery surfaces in circulation areas
• Accumulated rubbish
• Tripping hazards
• Unsecured ladders
• Unsafe working platforms
• Trailing leads across circulation areas
• Bare electric wires/continued

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Facilities Management Health And Safety Induction
Reporting (Cont)

• Unprotected or unfenced work areas
• Unsafe lifting equipment or practices
• Lack of or missing eye protection
• Untidy work areas
• Poor housekeeping
• Unprotected overhead working
• Excavations with inadequate support or shoring
• Your reports and comments will be taken on board

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Facilities Management Health And Safety
Induction Special Procedures

• Special operating procedures and in house guides
  apply to work on or in the following -
• Significant alterations to low voltage electrical
  systems
• Confined Spaces and Controlled spaces (E.g.
  Roofs, sewage chambers, boiler internals, service
  voids)
• Excavations
• Work on gas
• Working with pesticides
• Using specialist machinery
• Working within departments and areas outside of
  Estates Services direct control
• All substances should have undergone a COSHH
  assessment and be approved for use on this site

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Facilities Management Health And Safety
Induction - Individual Protection
CAUTION NOTICE DANGER MEN WORKING ON
APPARATUS FM SERVICES SERIAL NUMBER
CAUTION NOTICE DANGER MEN WORKING ON
APPARATUS FM PROJECTS SERIAL NUMBER

• Isolate live services, lock off and prove
• Post Caution Notices
• Serial Numbers can be traced to issues. No serial
  number generally means it is a trades persons
  personal notice. (E.g. maintenance electrician
  or fitter)

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Facilities Management Health And Safety Induction
Confined Spaces and Controlled Spaces

• Access controlled and activities closely managed
  and monitored in Confined Spaces
• Controlled spaces (Lower order Confined space)
  may contain
• Electrical services three phase
• Piped natural and special gases - if its used in
  industry, its probably been trialled at a
  University
• Contents of LEV should plant break down or
  ductwork fail.
• Pressure systems , heating pipe work, compressed
  air
• Drinking water and storage legionella and
  bacteriological contamination

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Facilities Management Health And Safety Confined
Spaces and Controlled Spaces (cont)

• Controlled spaces (Lower order Confined space)
  may involve issues such as
• Asbestos type 2 surveys done (non intrusive)
  not type 3 (intrusive)
• Physical barriers to access and egress 5
  minutes to get to work area means five minutes or
  more to escape think emergency evacuation, fire
  etc.
• X-ray in some areas well signed and alarmed
• Access to buildings and technical areas key
  authorities required hence Contractors Risk
  Assessment Method Statement will be required

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Facilities Management Health And Safety Induction
Work at Height and Roofs

• A written safe system of work must be provided
  for all roof work.
• Two people working
• Suitable and sufficient risk assessment and
  associated method statement.
• Facilities Management policy must be followed and
  they are the duty holder controlling access to
  all roofs.
• Operatives must be trained to use any equipment
  utilised includes harnesses
• Health and safety in roof work (HSG33) is an
  excellent reference.

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Facilities Management Health And Safety Induction
Permits/Authorities/Requests To
Work/Enter/Access/Isolate

• Part of FM Safe Systems of Work involving a
  formal recorded process through which work
  activities are closely managed.
• High voltage electrical systems work on/near
  11000volt U/G Cables and in or on Sub-stations
• Significant modification to Low Voltage
  electrical systems e.g. shared distribution
  boards no live work think working near cables
• Significant Fire Alarm Isolations ask FM
  Electricians
• Hot work inside and on building roofs
• Excavations gt 150 mm (6 inch) - buried services
• Pressure systems (heating and compressed air)
• Heating up to 137 deg Celsius and 5 bar
• Confined Spaces, Controlled Areas and roofs
• Asbestos work areas Licensed Contractors and
  authorised Direct Labour only
• Work at Height See detailed guidance

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Facilities Management Health And Safety Induction
Work in locations not under your control

• Always report to the person in charge of the area
  you are about to work in.
• Ask for details of any significant risk(s).
• Explain what you are about to do.
• If in doubt, ask to see any risk assessments
  pertaining to the area or process you are about
  to work in/on.
• ASK for explanations of anything you dont
  understand.

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Facilities Management Health And Safety
InductionWaste Management

• Disposal of waste is the responsibility of the
  contractor.
• You must pre-treat and try to recycle as much of
  your waste as possible.
• No harmful or polluting substances may be
  discharged into the drains. In the event that
  contamination does occur your Nominated
  University Contact must be informed immediately.
• Where a project or activity presents a risk of
  pollution the contractor must show that the risk
  has been mitigated via a risk assessment.
• The contractor is not permitted to use any
  university bins or skips for the disposal of
  waste associated with the project or activity.
• If you are in England and your construction
  project is worth more than 300,000 you must have
  a site waste management plan (SWMP).

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Facilities Management Health And Safety
InductionWaste Management

• Environmental Protection Act 1990
• It is your responsibility,
• to ensure that your waste is disposed of by a
  licensed carrier holding a current licence and
• that you complete a transfer note when handing
  any waste to a carrier.
• Hazardous Waste Regulations, 2005
• Where a project or activity produces Hazardous
  Waste it is the responsibility of the contractor
  to dispose of the waste.
• The contractor will in this instance use their
  own SIC code as producer and request the
  university premise code for disposal.
• A consignment note should be completed when
  handing waste to a carrier.
• SIC Standard Industrial Classification code
  number
• Hazardous waste as defined by the Hazardous Waste
  Regulations, 2005

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Facilities Management Health And Safety
InductionWaste Management

• The Landfill Directive sets out the general
  conditions for the landfilling of waste with the
  aim of minimising the impact of landfill on the
  environment and to encourage waste minimisation
  and recycling.
• The landfilling of gypsum and other high sulphate
  bearing wastes with biodegradable waste has been
  prohibited in England and Wales since July 2005.
• You must try to separate the gypsum-based
  material from other wastes so that it can then be
  either recycled / reused or can be disposed of
  properly at a landfill site.
• You must not deliberately mix gypsum waste with
  other construction and demolition waste at a
  waste transfer facility.

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Thank You

• Any questions?
• Your University Sponsor
• FM Helpdesk 2121
• Emergencies 888
• Security (routine) (01509 22) 2141
• See handbook for more contacts