Health and Safety CoOrdinators Meeting

1
Health and Safety Co-Ordinators Meeting

• Estates and Buildings
• Presented by Peter Robinson
• 15 January 2007

2
Familiar Comments about Estates and Buildings

• It has been repeatedly reported to Estates and
  Building
• but nothing has happened.
• The work took far too long to complete.
• The price charged by Estates and Buildings was
• extortionate.

3

• The Helpdesk in Estates and Buildings received
  12,500 requests last year.
• Since 1 August 2006, every request, whether by
  telephone, email, letter or verbally, generates a
  unique identification number which is
  communicated to the person making the request and
  can be used to enquire or trace progress.
• Every request is given a response time of
• Emergency 2 hours e.g. no electrics
• Urgent 1 working day e.g. roof leaks
• Standard 4 working days e.g. overflow
  running
• Routine 1 calendar month e.g. standard
  carpentry repairs

4

• University Property Services
• University Property Services dealt with 8607
  items of work last year and responded to 588 out
  of hours call outs.
• University Property Services is self-financing so
  they have to maintain an optimum workload to
  remain viable.
• The cost of the work undertaken by University
  Property Services is compared to the rates
  charged by local contractors quarterly by
  independent Cost Consultants to ensure value for
  money.

5
Facilities Managers

• Customer focused and provide the communications
  link between colleges/ departments and Estates
  and Buildings
• Have regular meetings with colleges/departments
• Arrange and supervise minor maintenance, repairs
  and works.

6

• Funding
• Estates and Buildings is funded to maintain the
  existing estate and not to undertake improvements
  or alterations.
• Backlog maintenance throughout the University
  amounts to over 100m.
• Responsibility for repairs and maintenance is
  determined by the Appointment Document, for
  example

7

• Estates and Buildings has a budget of 10.455m
  for 2006/07, that comprises
• (k)
• Departmental Operating Costs 1,238
• Security and Postal Services 620
• Cleaning and Caretaking 1,089
• Botanic Gardens 40
• Grounds Maintenance 108
• University Maintenance 1,144
• College Maintenance 1,148
• Property Costs 660
• Utilities 3,005
• Waste Management 16
• Business Continuity 99
• Queens Campus Operating Costs 1,288
• 10,455

8

• The performance of the estate is monitored by
  reference to the Estates Management
• Statistics
• The results for 2004/05 are summarised

9

• This indicates that there is
• under investment in maintenance
• under investment in improving and upgrading the
  estate
• backlog maintenance is increasing and the cost
  of recovering is increasing

10

• Procurement of repairs and maintenance is
  currently under review as part of the Financial
  Improvement Programme.
• Maintenance Term Contracts commenced on 1 January
  2007 for
• Electrical
• Mechanical
• Decorating
• Floor Coverings
• Building will follow when satisfactory tenders
  are obtained.
• Other changes to improve the delivery of the
  services are being considered.

11

• The aim of the Estates and Buildings is
• To create an environment within which the
  University
• can flourish.