Best Practices in Project Management

1
Best Practices in Project Management

• Alison Mills-Long, PMP, CQM
• PMI Columbus, GA Chapter
• August 2, 2007

2
Basics

• Meeting Agendas
• Distribute prior to meeting
• List of attendees
• Purpose of meeting/goals
• Time allotment for each topic
• Questions that need to be answered

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Basics

• Parking lot for meetings
• Keep the meeting on track
• Remind everyone at the beginning of the meeting
• Ensure plenty of note pads pens available

4
Project Management Tools

• Work Breakdown Structure
• Team building creates buy in
• Visual aid to trigger ideas
• Task identification
• Risk Analysis
• Call it something different

5
Project Management Tools

• Fishbone Diagram
• Brainstorming/Brainwriting
• Process Flows
• Selection Matrix

6
Task Assignments

• Be specific
• What exactly is needed?
• Who is the task owner
• Dont ask who can do this ask a specific team
  member to take ownership
• When is it needed?
• Dont ask when can you get it give dates

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Meetings

• Assigned Seating
• Separate those prone to side conversations
• Seat attention grabbers at non-focal points at
  the table
• Seat special attendees near you
• Meeting Guidelines
• Publish post

8
Project Manager

• Keep emotions out of it maintain composure
• Express appropriate level of concern
• Neal Whitten work to your top 3 items each day
• Schedule time with yourself

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