PBMA Conference 2006

1
PBMA Conference2006

• Revenue Review
• Title IV-E, S 3525, TCM/MAA
• Slides Prepared by
• Al Lindeman

2
Basics

• Title IV-E
• Of the Social Security Act (42 USC 671-675)
  http//www4.law.cornell.edu/uscode/sections
• Created in 1962 (AFDC)
• Major Revision 1980 (PL 96-272)
• Administrative Claiming for preventive
  activities
• Significant Revision 1997 (Adoptions Safe
  Families Act)
• Final Rule January 25, 2000 Revision in Audit
  and disallowance procedures

3
Basics

• PL 96-272
• Maintenance Provides federal assistance to help
  pay for foster care when needed for AFDC families
• Administrative Provides federal participation in
  costs of services intended to eliminate the need
  for foster care or shorten the period of foster
  care

4
Basics

• Key Players
• Federal
• HHS ACYF (regulations/rules/guidelines)
• Departmental Appeals Board (funding dispute
  resolution)
• State
• Legislature (implementing legislation)
• CDSS (single state agency, regulations/rules)
• AOC (rules of court, JRTA staff)

5
Basics

• Key Players (Continued)
• Counties
• Welfare Departments (MOUs, supervision, claiming)
• Courts (individual court orders, court policy)
• Probation Departments (claiming practices)
• CPOC
• Statewide coordination/standardization of title
  IV-E activities (Guidebook, discussion/guidelines)

6
Basics

• CPOC Web Site
• http//www.cpoc.org
• Guidebook
• Procedures
• Forms
• Case plans
• Brief history of title IV-E claiming
• Links to CDSS documents

7
Basics

• Ways to Maximize Federal Funds
• Maximize number of wards in foster care who are
  documented as eligible for federal assistance
• Timely court findings and orders
  http//www.courtinfo.ca.gov/programs/cfcc/pdffiles
  /JRTA-4EFindings.pdf
• Provide good info for AFDC eligibility
  determination
• Clear documentation of reasonable candidacy
• Accurately track claimable costs
• Sound time study procedures
• Sound time study practices
• Sound Cost Allocation Plan (DAB Decision 2010
  below)

8
Basics

• Federal Funding Formulas
• Maintenance
• Cost x 50 for federally eligible kids
• (remaining 50 split 40/60 by state/county)
• Administration
• Allowable costs x 50 x fed eligibility rate
• (fed eligibility rate of kids in foster care
  who are getting 50 of maintenance costs paid by
  federal divided by total number of kids in
  foster care)

9
Basics

• Factors Determining Federal Eligibility
• Citizenship / legal residence
• Court findings and orders
• Home from which removed
• AFDC criteria (income / resources)
• Completion of case plan within 30-60 day limit
• (failure to meet deadline means case is 100
  county cost)

10
Basics

• Allowable Administrative Costs
• Cost of activities
• 45 CFR 1356.60
• On behalf of eligible children
• Those in foster care
• Reasonable candidates for foster care
• DAB Decision 844
• ACYF PA 01-02
• DAB Decisions 1428 1783
• S 1932

11
Basics

• Reasonable Candidates
• PA 01-02 Documentation Requirements
• Case Plans (based on assessments)
• Division 31 CDSS Manual of Policy Procedure
• Title IV-E Guidebook (www.cpoc.org) Appendices B
  B1
• Re-Documentation of reasonable candidacy every
  six months or less

12
Basics

• Reasonable Candidates
• DAB Decisions
• 844 (ACYF PA 87-05) (CFL 90-91-58)
• 1428 (New York Abuse/Neglect Referrals)
• 1783 (Missouri - Claims by contracted CBOs)
• 1899 (Missouri Claims for court personnel)
• 2010 (Arkansas Claims for IT services)
• (http//www.hhs.gov/dab/search.html)

13
Current Unresolved Issues

• S 1932
• Youths in ineligible facilities
• Payment for not more than 1 calendar month when
  a child moves from a facility not eligible for
  payments under this part into an eligible foster
  care facility (42 USC 672 (i))
• Imminent vs. serious risk of foster care
• (S 1932 Sec. 7403(a) vs. DAB Decision 1428
  CWPM Manual 8.1D, Q2)

14
Current Unresolved Issues

• Indian Child Welfare Act
• AB 575
• Enrique O, CA 5th Appellate District, March 2006
  
• Standing Order SACTO Co. Juvenile Ct. (November
  28, 2005)
• Distinction drawn between dependency and
  delinquency foster care cases - impact on
  federal reviews?

15
Current Unresolved Issues

• Who pays disallowances resulting from federal
  reviews?
• Final Rule January 25, 2000 (Penalty levied on
  state as a whole)
• CFL 90/91-58 (county reviewed pays)
• How can reviews/disallowances be initiated?

16
Potential Grant Opportunity

• S 3525
• Federal Grants under title IV-B
• Funding for regional teams to reduce impact of
  substance abuse on placement populations
• 500,000 to 1,000,000 per grant
• Grant duration 2 to 5 years
• 40,000,000 nation wide in 2007
• http//thomas.loc.gov

17
Evolving Relationships

• Probation / Welfare Departments / CDSS
• Legacy of CFL 90/91-58
• Implications of new review and disallowance
  procedures introduced by final rule of
  1/25/2000
• Implications of DAB Decision 1899

18
TCM/MAA

• Update Discussion
• Federal Legislation?
• Number of departments participating?
• Are current CPOC guidelines adequate?

19
Thats All Folks

• Al Lindeman can be contacted at
• allen.lindeman_at_cox.net