Implementing OCLCs PromptCat Service

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Implementing OCLCs PromptCat Service YBPs
Shelf Ready Books

• Upcoming Changes Service Improvements

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Technical Services Is Juggling Many Priorities

• Efficiency
• Quality Service
• Creative Problem-Solving
• Continual Learning
• Collaboration

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Purchasing PromptCat and YBP Services Allow Us to
Focus on All Priorities

• More Efficient cost per item time on task
• Better Service faster focus on differentiation
• Problem Solving innovation and empowerment
• Learning new skills
• new relationships

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Focus on Priorities

• Vendors
• Library Systems Staff
• Selectors/Bibliographers
• Acquisitions Staff
• Cataloging Staff

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GOBI, PromptCat, and YBP ServicesThe Big Picture

• Active participation in statewide
  cooperativecollection development
• Innovative implementation of YBP GobiExport
• Direct and positive impact on work flow and
  public service considerations in each department
  within University Libraries

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GOBI, PromptCat and YBP ServicesUAs Innovative
Implementation of GobiExport

• UL selectors export rather than select
  records in GOBI
• Selectors authority to export allows
• Active participation in order process
• Greater control over status of order
• Accurate and effective fund control
• Systems and Acquisitions often field questions
  and inquiries from around the state and across
  the country regarding our unique GOBI
  implementation.

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GOBI, PromptCat, YBP Services_at_ University
Libraries

• From the point of export in GOBI, the ordering
  and cataloging processes are fully automated and
  unmediated as possible.
• The fund code is now more important than ever
  because
• Encumbers and expends funds
• Provides critical information to YBP and
  PromptCat for physical processing and cataloging
  services
• Determines the physical location of items
  selected through GOBI.
• Collaboration and trust empowering library staff
  and relying on each others quality of work and
  commitment to excellence.

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Overview of GOBISelect Process

• Choose title for purchase
• Search title in UA Libraries catalog
• Search OhioLINK
• Logon to YBP, Search GOBI
• Select Title from GOBI
• Place record in folder and/or cart
• Export record
• Fill in or apply template
• Assign FUND CODE
• Save record
• Submit record (goes to GOBI Export File)

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Acquisitions Ordering

• Pick up GOBI export file from GOBI server 2 times
  per week
• Load records into INNOPAC
• III is automatically checked for dups
• Brief bib record are created in III
• Order records are created in III
• Examine possible GOBI dups delete if necessary
• Send order file electronically to YBP

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Acquisitions YBP/OCLC Step

• YBP receives orders III via electronic ordering
  interface
• YBP creates book pick list begins physical
  processing
• YBP sends electronic order manifest to OCLC to
  locate cataloging records

• OCLC puts bib records on OCLC FTP server for pick
  up
• OCLC FTPs call no. info to YBP for printing
  labels
• YBP attaches call no. labels
• YBP packs books for shipment

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Acquisitions Receiving

• Unpack books
• Send exceptions and bypass fund books Cataloging
• Pick up electronic PromptCat file from OCLC
• Load Bib with item and invoice info into INNOPAC.
  (Existing brief bibs are overlaid with OCLC full
  cataloging record.)
• Pay invoice
• Verify that PromptCat bib records match book

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And the good news.

• The books go directly to the New Book Shelves and
  are included on the new book list!!!

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So What Will Catalogers Do?

• Catalog
• Archival Special Materials
• Compact Discs Scores
• Curriculum Center Materials
• Research Data Sets
• Maps
• Theses Dissertations
• Separate e-journals from print records
• Enhance Access Through Authority Work

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And Catalog Other New Materials

• Books from the bypass funds
• Non-GOBI Purchases
• Standing orders
• Electronic resources
• Serials (Continuing resources)
• AV materials
• Microforms

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• Questions?
• Comments?

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