AASMAN1 Ch.9 NATCON Site Selection and NATCON HQ

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AASMAN-1 Ch.9 NATCON Site Selection and NATCON HQ

• AAS C/Lt Col Sean McConville

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Overview

• Site Selection
• Staff Selection
• Finance
• NATCON Logistics

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NATCON Site Selection

• Hotel Location Requirements
• A commercial airport of sufficient size should
  be within 1 hour of the hotel
• Site should be chosen based upon economic common
  sense
• Must be a variety of inexpensive resteraunts
  within a 5-block radius of the hotel
• Does not apply to resort type properties which
  offer a variety of food outlets

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NATCON Site Selection (cont)

• Hotel Requirements
• Convention Facilities furnished at no cost to AAS
• Sleeping accommodations for at least 1500
• No more than 4 people/room
• The maximum number of hotels that may be used for
  NATCON is two
• As stated by AASMAN-1 para 9.2.4, these hotels
  must have easy access to one another
• Hotel must have a minimum of
• One banquet facility for 1500 people
• 20 meeting rooms
• Must have seating capacity of at least 25
• One large meeting room w/ a capacity of at least
  1500
• Two rooms to serve as command centers
• Library must be included in command post
• Must contain
• AASMAN-1
• SWM
• AFH 33-337
• AFOATSI 36-2008

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NATCON HQ Selection

• Bid Procedure
• Any squadron in good standing is eligible
• Bid must restrict NATCON must to 4 days,
  including one full weekend
• Squadrons interested in bidding must contact
  Executive Director to obtain advice and
  information on possible sites in area
• EMC should be notified of bid intention NLT 15
  November one year prior to bid
• Bids are considered at NATCON one year in advance
  of proposed date

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NATCON HQ Selection (cont)

• Bid Format
• Must include letters of endorsement from
  University president and PAS
• Bid is in form of resolution presented at first
  joint business session
• Presentation may be no longer than 30 minutes
• Bid must state
• Name of proposed host squadron
• Location of proposed host squadron
• Proposed NATCON dates
• Names of hotel(s)
• Names of proposed HQ officers and PAS

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NATCON HQ Selection (cont)

• Staff Commanded by AAS C/Col
• Recommended staff includes
• Vice Commander (CV) AAS C/Lt Col
• Dir. of Operations AAS C/Maj
• Dir. of Information Management (IM) AAS C/Maj
• Dir. of Financial Management (FM) AAS C/Maj
• Dir. of Public Affairs (PA) AAS C/Maj
• Dir. of Support (DS) AAS C/Maj
• Vacancies in Staff positions are filled by CC
• HQ/CC may dismiss any member of staff
• Nat/CC may dismiss NATCON HQ/CC after
  consultation with Executive Director and,
  National HQ advisor, and NATCON HQ Advisor
• Runners
• Active members from the NATCON HQ Squadron will
  assist AAS EMC and NBC during NATCON
• Should have radio communication

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Finance

• Rentals and purchases of all supplies and
  services necessary for NATCON must be approved by
  Executive Director
• NATCON HQ must plan to operate on break-even
  basis, using allocated National funds
• Surplus funds must be resubmitted to EMC
• Deficits paid off using funds from other
  sources
• Financial Reporting and Funds transfer
• Due NLT 45 days after NATCON to EMC
• NATCON HQ responsible for consolidated balance
  sheet, income statement, and transaction record
• Transfer of all remaining funds to EMC

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NATCON Logistics

• Advance information
• Must be provided to all agencies on mailing list
  in AASMAN-1 para 6.15.1
• Includes dates, agenda, prices, and attire
• Schedule of Events
• Should be submitted to Board of Directors NLT
  fall session of Board
• Agenda of Events
• AAS Nat/CC, SWS President and NBCs responsible
  for assisting NATCON staff w/ business agenda
• Registration packets
• NATCON HQ responsible for distributing to all
  attendees
• Should contain schedule of events and NATCON
  program
• May include other pertinent info
• No campaign materials may be distributed in
  packets
• NATCON HQ will obtain folders to hold packet
  materials

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NATCON Logistics (cont)

• Archives
• NATCON HQ responsible for submitting meeting
  minutes to National Archives
• After-Actions report
• Due NLT 60 days after NATCON
• NATCON HQ will submit report including
• Planning and execution information for all phases
  of NATCON
• Analysis of problems encountered and solutions
  implemented
• Copies should be made available to any unit upon
  request
• Time Requirements
• NATCON is restricted to 4 days
• Must include a full weekend