Crafting the Future of 4H Together

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Crafting the Future of 4-H Together

• 2004 YOUTH AND U
• February 17,2004
• Dale A Blyth, Associate Dean
• Dorothy McCargo Freeman, State 4-H Program Leader

Youth Development
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Where We Are Now

• Updates on What Is Known and the Ambiguities
  Remaining

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Where We Are Now
Youth Development

• OUR OVERARCHING GOAL
• OUR LONG RANGE OUTCOMES
• EXTENSIONS STAFFING
• BUILDING NEW TEAMS
• POLICIES PRINCIPLES
• CURRENT AMBIGUITIES

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OUR OVERARCHING GOAL
Youth Development

• to make a measurable difference in the Quality,
  Availability, and Impact of positive out of
  school time opportunities for the learning and
  development of all Minnesota children and youth 6
  to 18 years of age

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OUR LONG TERM OUTCOMES
Youth Development

• YOUTH who are Competent, Caring, Confident,
  Connected, Contributing Citizens and Leaders of
  Character
• ADULTS who understand provide the supports and
  opportunities all youth need to learn and develop
  during the non-school hours
• ORGANIZATIONS that deliberately design and
  effectively implement high quality, readily
  accessible opportunities
• COMMUNITIES that are intentional and effective in
  supporting quality out-of-school opportunities

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YD STAFFING THEN NOW
Youth Development

• 2003
• 40 4-H REEs
• 10 CYD REEs
• About 80 4-H PCs

• 2004
• 30 4-H REEs
• 26 4-H Reg. Support Staff
• 6 CYD REEs
• 96 4-H PC
• 4 4-H PDs

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Our New Focused 4-H Staff

• STATE
• 9 faculty (incl. APLs) 6 program staff
• 5 Support staff and 5 students
• REGIONAL
• 30 Regional Extension Educators
• 26 Regional 4-H Support Staff
• COUNTY (84 of 87)
• __ PC and __ PDs (80 FTEs total)

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4-H STAFF UPDATES

• 4-H Program Coordinator Reclassifications
  proceeding well
• All Regional 4-H Educators now in place
• __ open Program Coordinator positions
• One state faculty position open for 4-H Diversity
  Inclusion Educator
• 6 Regional 4-H Support Staff positions on hold

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SUPERVISION TODAY
Youth Development

• The New Supervision System is Driven by Program
  Not Administration
• This was done to increase program impact and
  specialization
• Know from where your support and supervision
  comes
• Also know your major stakeholders (e.g., county
  commissioners, 4-H vol.)

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4-H Supervision System

• State 4-H Staff
• 4-H Reg. Ext. Edu.
• Reg. Support Staff
• County 4-H Staff

• State 4-H Leader
• 4-H Area Prog. Leaders
• Regional Director
• 4-H Reg. Ext. Edu.

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BUILDING NEW STATE TEAMS
Youth Development

• New Youth Development Cabinet
• Capacity Area Leader - State 4-H Leader
• MN 4-H Found. Exec. Dir. - State CYD Leader
• Research Eval. Dir. - Sr. Faculty Member
• Leadership Teams in 4-H Community Youth
  Development
• Minnesota 4-H Foundation Team

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BUILDING STRONG 4-H TEAMS

• 4-H Implementation Team
• 4-H Program Team
• 4-H Design Teams (Clubs Adventures)
• 4-H Area Teams (APL REEs)
• 4-H Regional Teams (REEs PC/PDs)
• 4-H County Teams (REE, PC/PD Vol.)

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POLICIES PRINCIPLES
Youth Development

• Travel Policies
• Professional Development Policies
• Reimbursement Principles
• COMMITMENT
• To create by March 15th a single tool to help
  each of you access and utilize the right forms
  and policies to get your work done

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TRAVEL POLICIES
Youth Development

• Seek reimbursement by purpose first, then the
  general travel fund (e.g., staff development 1st,
  then general travel fund)
• Your supervisor signs off on ALL travel
• Sign off also comes from person responsible for
  the account if not supervisor (e.g., Dorothy on
  Staff Dev.)
• Extension Policy on travel for REEs awaiting
  clarification due to IRS tax policies

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4-H REIMBURSMENT PRINCIPLES

• Charge by program purpose whenever possible
  (e.g., Leadership Team, state PDCs, 4-H Club
  Design, staff development)
• Charge to highest level appropriate (e.g., state,
  Regional, local)
• Charge regular office costs to your office (i.e.,
  Regional Center or County budgets)
• Recognize limited nature of funds ambiguities
  during change

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AMBIGUITIES
Youth Development

• Tax Status of Travel Expenses
• Specific Amounts in Accounts
• Level and Nature of 4-H Investments Funds
• Potential Legislative Actions
• University County Budgets for 2004-2005

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WHERE WE ARE GOING

• Priorities
• Alignment
• Resources
• Communication

Youth Development
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Where We are GoingPRIORITIES
Youth Development

• YOUTH DEVELOPMENT PRIORITIES
• Strengthen Scholarship We must help build our
  field support others learning
• Grasp Diversity We must understand the
  diversity around us and embrace it.
• Analyze Access We must analyze what affects
  youths access help increase it
• Increase Accountability We must measure whats
  important be accountable

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Where are We Going2004 4-H PRIORITIES

• Assure Delivery We must deliver 4-H
  opportunities around the state this year
• Ensure Quality We must understand and ensure
  quality of 4-H experiences
• Grow Green We must grow 4-H
• Strengthen Support We must strengthen support
  of each other 4-H volunteers
• Increase Access We must open 4-H opportunities
  to all

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ACCOUNTABILITYOUR COMMITMENT
Youth Development

• We will create measures and publicly report on
  key organizational and programs priorities
• Quarterly assessment of how well we are
  supporting each other (begins in March)
• Check lists of quality dimensions in 4-H Clubs
  Adventures
• Assessments of program outputs (e.g., members)
• Assessment of access and diversification efforts
• Focused evaluations of specific programs
• Others as appropriate

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Where We are GoingALIGNMENT OF
Youth Development

• Individual goals and strategies with our
  collective priorities (POWs)
• Our support systems to increase both efficiency
  effectiveness
• County programs within regions
• Resources with priorities

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Key Areas of 4-H Alignment

• 4-H Programs at County Fairs
• 4-H Club Expansion through new supports and new
  types
• 4-H Adventure Language Objectives
• Recruitment and support of 4-H Volunteers

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Where We are GoingCOMMUNICATIONS
Youth Development

• Quality Statewide 4-H Newsletters
• (CONGRATULATIONS - 1st issue is out!!!)
• Principles and Tools to enhance staffs work and
  assure quick, effective information dissemination
• Enhanced communication staffing at Center
• Deliberate predictable public info

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OUR 4-H COMMITMENTSCOMMUNICATION

• Launch new electronic 4-H Newsletter for staff by
  May 1st
• Create maintain list serves with clear
  distribution policies principles before April
  1st
• Est. useful On-Line 4-H for Me by Sept. 1st with
  training

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Understanding Current Source of YD Resources
Youth Development

• Federal Resources
• State Public Resources
• State Private Resources
• County Public Resources
• County Private Resources

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Where Are We GoingRESOURCES
Youth Development

• Greater clarity on where money comes from, goes,
  and whose responsible
• Diversification of our revenue sources (including
  fees)
• Strategically focused expanded private fund
  raising grants

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OUR COMMITMENTS RESOURCES
Youth Development

• To be wise stewards of all public and private
  resources
• To report publicly on resources
• To hire new MN 4-H Foundation Executive Director
  by June 1st
• To establish private fund raising priorities

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Update on 4-H Fees

• Last Fall we said
• Fees would begin in 2004-2005 program year
• We would engage people in discussions
• We have not yet done the later but will
• The issue of fees is not gone but is under
  discussion and will be clarified and engagement
  of folks will begin by April 1 or sooner
• We will guaranteed scholarships for all youth
  requesting them

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THANK YOU FOR ALL YOU DO AS PART OF THE 4-H TEAM