An Organizational Structure for Your Valley

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An OrganizationalStructure forYour Valley
Why Is It Necessary?
By Robert F. Hannon, 33, SGIG in Arizona,
William R. Miller, 33, SGIG in Washington, and
Hoyt O. Samples, 33, SGIG in Tennessee
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The Strategic Plan

• Strategic Objective IV
• Provide a framework for effective leadershipto
  ensure the stabilityand long-term success of the
  Fraternity

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Key Strategies

• Review entire organizational structure of the
  Scottish Rite and evaluate its effectiveness,
  efficiency and utility for providing a platform
  for stability and long-term success.
• Establish formal (and required) training programs
  for all levels of Organization from Supreme
  Council to local Valleys to establish standard
  expectations for each position and provide
  training and skill development necessary to
  successfully hold the position.

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The 2006 Assignment

• Complete a Valley organizational chart with job
  descriptions for each leadership position within
  the Valley.
• Complete by mid-November 2006

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Why an Organizational Chart?

• Defines reporting relationships and lines of
  authority
• Avoids misunderstandings and misperceptions
• Provides for continuity of leadership roles and
  responsibilities

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Why an Organizational Chart?

• Task Determination
• What tasks need to be accomplished?
• How many people are needed?
• Vacancies are easily identified.
• Is one person filling more than one position?
• Do you have too many / too few jobs to fill?
• Do you have enough jobsto avoid burnout?

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Why Job Descriptions?

• A job worth filling needs a description
• If there is no reason for a job Dont fill it!
• Jobs with no responsibilities give no sense of
  fulfillment or need.
• Good descriptions match jobs with skills
• It is frustrating to be in a job with the wrong
  skills.

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Why Job Descriptions?

• Expectations are important!
• Clear duties avoid misunderstandings
• Job performance is established
• Attendance
• Dress
• Backup

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Why Job Descriptions?

• Evaluation tool
• Provides measure for evaluating performance
• Maintains objectivity in evaluations
• Assists in advancements and honors
• A no duty job has no sense of purpose
• Someone is counting on me motivates
• A sense of contributing to the Rite is essential

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Scottish Rite, S.J., U.S.A.
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Executive Committee
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Directors
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General Secretary
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Director of Work
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Membership
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Treasurer

• Elected by the members or appointed by SGIG
• Receives all monies from the General Secretary
• Pays out monies on order of the Executive
  Committee or the General Secretary 
• Assists in preparing the annual budget
• Is vigilant to the fiduciary responsibility of
  investing the funds of the Bodies

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General Secretary

• Appointed by the SGIG/Deputy
• Is a member of the Executive Committee
• Serves as the administrative officer of the
  Bodies
• Coordinates their activities with the consent of
  the Personal Representative and the Executive
  Committee

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Officers of the BodiesPer Model By-Laws

• Lodge 4 elected 5 appointed
• Chapter 4 elected 6 appointed
• No Prelate
• Council 5 elected 6 appointed
• Consistory 5 elected 6 appointed
• Do we have meaningful jobs for all?

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An Alternate to Consider

• Appoint a Prelate Tyler for all Bodies
• Standardize six year lines
• Three Elected Officers
• Master and two Wardens
• Three Appointed Officers
• Orator (to be the Education Officer)
• Expert (same as Senior Deacon)
• Assistant Expert (same as Junior Deacon)

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Lodge of PerfectionFrom 9 to 6

• Venerable Master
• Senior Warden
• Junior Warden
• Prelate
• Master of Ceremonies
• Expert
• Assistant Expert
• Captain of the Host
• Tyler

• Venerable Master
• Senior Warden
• Junior Warden
• Orator
• Expert
• Assistant Expert

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Chapter Rose CroixFrom 10 to 6

• Wise Master
• Senior Warden
• Junior Warden
• Orator
• Master of Ceremonies
• Expert
• Assistant Expert
• Standard Bearer
• Guardian of the Temple
• Tyler

• Wise Master
• Senior Warden
• Junior Warden
• Orator
• Expert
• Assistant Expert

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Council of KadoshFrom 11 to 6

• Commander
• 1st Lt Commander
• 2nd Lt Commander
• Chancellor
• Orator
• Prelate
• Master of Ceremonies
• Expert
• Assistant Expert
• Captain of the Host
• Tyler

• Commander
• 1st Lt Commander
• 2nd Lt Commander
• Orator
• Expert
• Assistant Expert

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ConsistoryFrom 11 to 6

• Master of Kadosh
• Prior
• Preceptor
• Chancellor
• Minister of State
• Prelate
• Master of Ceremonies
• Expert
• Assistant Expert
• Captain of the Host
• Tyler

• Master of Kadosh
• Prior
• Preceptor
• Orator
• Expert
• Assistant Expert

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How Can We Do This?

• Your SGIG/Deputy can authorize it
• Try it for a year
• If you like it, change your bylaws

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Assignments

• Create a Well-Designed Organizational Chart or
  Display Based on Your Valleys Needs
• Use the Organizational Chart or Display to
  Evaluate Your Valleys Leadership Needs

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Questions? Or Comments?Contact Us

• Bob Hannon
• mbhannon_at_qwest.net
• Bill Miller
• wasgig_at_comcast.net
• Hoyt Samples
• hsamples_at_sampleslaw.com

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An OrganizationalStructure forYour Valley
Why Is It Necessary?
By Robert F. Hannon, 33, SGIG in Arizona,
William R. Miller, 33, SGIG in Washington, and
Hoyt O. Samples, 33, SGIG in Tennessee