New Commodore Induction

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New Commodore Induction

• July 2007

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Contents

• Background
• New (2005) Vision Mission
• New (2005) Objectives
• Summary
• Detail
• Boating Victoria
• Go Sailing boating program
• Financials
• Affiliation Fees
• Communication
• Resources Available
• Yachting Australia

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Who is Yachting Victoria ?

• Industry Association for sailing boating clubs
• State Sporting Association for sailing
• Boating Victoria - a recognised Division for
  clubs with substantial power boat membership

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Who is Yachting Victoria ?

• Elected representative body Executive (of 10 )
• 12 Executive Sub Committees both divisional (eg
  Keelboat) and technical (eg Rules) 120
  people
• Staff of 10 several part time

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Key People (See About YV on Website)

• Executive
• David Gotze President
• Rik Arendsen Vice
• Phil Coombs Treasurer
• Graham Cunningham
• Marilyn OBrien
• John Cain Independent
• John Burgess Past Pres
• Neil Beddoe
• Chris Wilson
• Gary Hosie

• Staff
• Ross Kilborn CEO
• Johnny Rodgers G S b Program Manager
• Rod Austin Events, Comp SM Manager
• Mark Jackson Coaching Mgr
• Heather Cameron Training Coord
• Sam Watson Service
• Vikki, Jane, David
• Ian Michelle

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Background

• Current YV strategic plan developed in 2004/5
• Club Conference input and feedback Sept 2004
• Draft plan reviewed by Executive staff
  Committee Chairs late 2004
• Improved draft reviewed with Clubs in Feb 05
• New Vision, Mission Objectives approved by
  clubs in March 2005
• Annual Questionnaire for feedback - September
• YA plan in parallel

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Summary of 2004 Input from Clubs

• Lots of feedback about YV needing to demonstrate
  more value relevance
• Major issue communication
• Participation membership levels stagnant
• Sailing ranks in 30s on sports participation
• Some disenchanted member groups eg Power Boats

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Whats needed ?

• Leadership
• A clear common view of what we want to achieve (a
  vision)
• A clear common view of the role of Yachting
  Victoria in achieving it ( a mission)
• A plan to go forward based on
• Agreed Objectives
• Agreed Priorities

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New (2005) Vision

• Extend to social sailing and boating
• X Not just a sport for middle class, middle aged
  men, who want to race
• Sailing and Boating will be recognised as an
  enjoyable, accessible, safe sport and a lifetime
  recreation for everyone.

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New (2005) Mission

• Narrow YV to focus more on the needs of clubs
  (who in turn serve their members)
• To have more people participating, more
  successfully, and more enjoyably in Sailing and
  Boating at member clubs

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New (2005) Objectives

• Participation - Encourage the maximum possible
  number of people to participate at member clubs
  
• Strategic Representation - Ensure that the
  infrastructure is attractive to people and
  affordable secure for clubs
• Coaching (including high performance) - Increase
  the success of competitive sailors.
• Training - Maximize the number of people trained
  in boating and sailing at member clubs, and the
  number of volunteers staff supporting them
• Competition Event Development - Increase safe
  participation in club based events and the
  expertise of member clubs in event and race
  management
• Service to Member Clubs - Optimise the
  effectiveness and efficiency of member clubs
  through the exchange of information and
  provision of services and advice
• Admin Secretarial Governance - Ensure our own
  administration is effective and efficient, and
  delivers proper governance and support.

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What are the priority objectives ?

• Training
• Greater marketing of sail training as a way into
  the sport more better YATCs
• Training of Volunteers via YV
• Service to Clubs
• Educating clubs in the extensive resources
  available
• Creating opportunities for clubs to exchange
  information
• Marketing Participation
• Attracting new members especially juniors
  youth
• Brand/Image improvement
• Sponsorship Media exposure
• Databased marketing using data captured by
  MyClub to better understand members and market

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Other objectives

• Strategic Representation
• continue to respond to issues as they arise in
  short term eg PFDs, Marine Safety, Ports, Parks,
  Weather
• Major long term issue of club tenure and
  foreshore leases
• Coaching
• develop coaches to serve clubs classes
• improve Victorian sailors performance
• Competition Event Development
• Develop existing events clubs race management
• YVs own admin, governance secretarial support
• Revise Rules and ByLaws
• Support to our committees especially

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Boating Victoria

• A new division of Yachting Victoria representing
  power boat owners at both yacht clubs and
  previous maritime clubs
• These members equally have a need for assistance
  with strategic representation, club management,
  marketing, training, competition event
  development etc
• Works with BIA industry association

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Go Sailing boating Program

• State Government Funded 400k from Volvo Ocean
  Race Melbourne Stop Over Surplus
• Stage A club volunteer development (2007)
• Club Survey
• Training Race Officers, Instructors, and
  Coaches
• Stage B participation programs (2008)
• Kids (Tackers)
• Schools Teams
• Sailability
• Women

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Communication with Club Officials

• E-Newsletters (registered in MyClub ?)
• Club Officials vs Club Members
• Last week of month
• Brief summary with links to more information
• Mail outs for major issues
• Websites all .com.au
• yachtingvictoria, boatingvictoria,
  vicsailingteam, gosailing, clubmarineseries.
• Club Conference for officials September
• Half Year and Annual General Meetings
• Officials Training days nights
• Annual Magazine

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www.yachtingvictoria.com.au

• About YV people, what we do
• News incl past newsletters
• Events Calendar
• Club Manual
• Information for Club Officials
• Committees
• Links to other sites eg Boating Victoria

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YV Club Affiliation Fees

• Major changes voted in overwhelmingly by clubs in
  March 2007, after 2 years of consultation
• Clubs a category system total YV Income 360k
  in 2007/8
• 9 categories from 300 to 52,000 pa 80 clubs
• Based on total membership and fees income
• Scope for appeals relief (eg Drought)
• Payable in 2 parts September and December
• YA fees additional calculated per head ( but
  members are of the club not YA or YV )
• 24 per adult and 12.50 per youth / junior
• For anyone who votes or boats
• Racing Rules of Sailing Rules 46 55
• Silver card recognises club membership and
  provides personal accident insurance

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Resources available

• Staff at YV (10)
• Committees (14 of gt120 people)
• Club Manual
• Paper
• On Website eg guides to Grant Funding, Insurance
  etc

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Financials 2007/8

• Total Income 2m
• YV 1.384
• Sail Melbourne .632
• Sources of YV Income (excl SM) 1.384m
• Clubs 360k
• Grants Sponsors 530k
• Activities Other 494k
• Surplus 25k
• Net Assets .2m

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Yachting Australia

• The Australian Sailing Team Government funded
  high performance program
• One full time Coach in Victoria
• Training Courses, content material
• Club Services
• IT services (MyClub, MyClass, My Centre and
  MySite)
• development of policies eg Membership Protection
• Insurance schemes eg public liability
• National Officiating program rules
  administration .

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Whats desired of Clubs ?

• Recognition of the benefit of a strong peak body
• Feedback and involvement in YV this plan
• Resourcing of YV through funding application of
  affiliation fees consistent with rules, by laws
  and other clubs.

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Upcoming Training Meetings

• Saturday August 4 Club policies
• Membership Protection ( harrasssment,
  discrimiation and working with children)
• Inclusion
• Risk Management
• Sunday August 12 Instructor Forum
• Saturday September 22 Club Conference AGM
• Variety of Go Sailing boating program courses
• Instructor ( Assistant Instructor)
• Coach
• Race Officer
• Variety of IT Tools Training eg MyClub, MySite,

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Summary

• Not all clubs are the same
• Power vs sail
• Size
• Professional Vs Volunteer
• Club Members needs are different
• Keel Boat vs OTB vs Trailable vs Power
• Competition vs social
• Clubs can benefit if they engage with a strong
  peak body that recognises it services the needs
  of these diverse clubs and their diverse members
  in different ways.

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