Universal Programme Catalogue UPC Roadshows

1

• Universal Programme Catalogue (UPC) Roadshows
• 27th and 31st March 2006
• Professor Jeremy Rayner
• Chair of the LTB Standing Group on Standards
• Geoff Barker-ReadQMEU
• Jackie Boyer
• SIMS Team, ISS

2
Universal Programme Catalogue (UPC)

• What is UPC?
• A long-term project continuing into 2006-7 to
  provide an accurate source of information about
  the Universitys teaching
• An enhancement of the functionality of ModCat and
  ProgCat
• The single source for information on our modules
  and programmes
• The underpinning data source for key systems
• A powerful tool
• providing improved course information for
  students and staff
• for quality enhancement of courses

3
Universal Programme Catalogue (UPC)
Portal VLE
Web Catalogue
Banner
Online Enrolment
Coursefinder
ModCat
Timetable / Room Booking
ProgCat
Quality Management
Exams
Financial Planning
Classification
Business Processes
4
Universal Programme Catalogue (UPC)

• Some principles
• Catalogues must be current and accurate
• Catalogues must support and enhance University
  processes
• There should be a single place to find course
  information
• Data are entered only once
• Projects must be joined up
• Information for Online Enrolment, Portal and
  Timetable MUST be correct and consistent
• We must hold an archive of details of what we
  teach
• LT management information must be readily
  available

5
Universal Programme Catalogue (UPC)

• March 2006 what are we doing?
• Revision of ModCat to provide more information
  and detail
• New improved layout
• Enhanced field structure coded information on
  teaching methods for integration into other
  systems
• Some open fields for update without unlocking
  (but there are time windows!)
• More quality information e.g. on electives
• More intelligent handling pre-requisites, for
  instance
• Information for exam scheduling and
  administration
• Improved printed reports and better information
  on the web
• New layout and content for Module Proposal Form
• Preferencing system for online enrolment being
  trialled by School of History

6
Universal Programme Catalogue (UPC)

• Benefits Quality Enhancement and Management
• Comprehensive and accurate information about our
  courses in one place
• Consistency in the type and amount of information
  available to students and staff
• Better printed information for SLTCs and FLTCs
• Management reports on course portfolio
• More and more detailed information on teaching
  and assessment methods will be able to monitor
  assessment loads, deadlines, etc.
• Course revision business processes enhanced
  recorded in catalogue, and monitored by QMEU
• Revised and updated B700 Module Catalogue Manual
  and QMEU Gold Book

7
Universal Programme Catalogue (UPC)

• Benefits Online enrolment and timetabling
• Availability of more accurate module information
• More information on WebCat
• More details on when and how modules are
  taughtenhances timetabling and room booking
• Ability to enforce programme rules at enrolment
  and classification
• Online information provided to students on
  electives at enrolment
• Reports on progress of enrolment

8
Universal Programme Catalogue (UPC)

• Benefits Student Support
• Definitive information provided easily and
  consistently through Portal, Web Catalogue, etc.
• Automatically provides Portal with information on
  module teachers
• Ought in future do the same for Banner Web
  Services good for academic staff and less work
  for office staff
• Better, earlier and more reliable teaching and
  exam timetables
• Preferencing system for high demand modules

9
Universal Programme Catalogue (UPC)

• TRAINING AND DEMOS

10
Universal Programme Catalogue (UPC)

• Demonstration
• Jackie BoyerSIMS Team, Information Systems
  Services

11
Universal Programme Catalogue (UPC)

• Outline
• Screenshots of each Tab
• New fields
• Fields which can be updated after Approval

12
Title Tab
13
Navigating the Tabbed Pages
14
Navigate to the Reading/Comments Tab
15
Title Tab
16
Title Tab
17
Title Tab
18
Title Tab
19
Title Tab
20
Staff Tab
21
Staff Tab
22
Conditions 1 Tab
23
Conditions 1 Tab
24
Conditions 1 Tab
25
Conditions 1 Tab
26
Conditions 1 Tab
27
Conditions 2 Tab
28
Objectives Tab
29
Descriptions Tab
30
Skills Tab
31
Teaching Methods Tab
57
143
200
32
Assessment Coursework Tab
33
Assessment Coursework Tab
34
Assessment Exams Tab
35
Assessment Exams Tab
36
Assessment Exams Tab
37
Progress Tab
38
Progress Tab
39
Reading/Comments Tab
40
Reading/Comments Tab
41
Universal Programme Catalogue (UPC)
42
Universal Programme Catalogue (UPC)

• Workshop Date
• Tuesday 11 April 930am-1230pmIT Training Room
  26.30a EC Stoner Building
• Email sims-training_at_leeds.ac.uk

43
Universal Programme Catalogue (UPC)

• Reports
• Much improved printed output from ModCat
  (supporting Quality processes)
• Existing Banner / OLE reports will still work
• Management reports on modules and statistics to
  follow soon
• Module review reports (hopefully including
  statistics) to follow in 2006-7
• ODBC from ModCat
• Does anyone use this now?
• It will only capture old fields, not new
• Is there any continuing demand?
• What Reports do you need? (Feedback to
  UPCProject_at_leeds.ac.uk)
• Standard printout of key information for use in
  School Handbooks

44
Universal Programme Catalogue (UPC)

• What Next? During 2006 and into 2006-7
• Matching enhancements to ProgCat(less needs to
  be done)
• ModCat and ProgCat linked more closely to
  business processes
• Track changes feature in ModCat and ProgCat
• Printed reports with changes highlighted
• Better treatment of module reading lists
• Course information presented for student cohorts
  by year of study
• UPC linked more tightly into Banner and the
  Portal
• Module financial information (for APPO, HESA and
  Costing/fEC)
• Enforce programme rules or report violations
  at enrolment and classification
• Assessment deadlines could be published to in
  students calendars

45
Universal Programme Catalogue (UPC)

• The Timeline

46
Universal Programme Catalogue (UPC)

• Updating ModCat entries
• The version of ModCat live on 19th April is a
  transitional form it includes old free text
  and new field-based entries for ease of transfer
  and updating
• When all entries have been transferred a new
  version with only the new fields will be released
• New and changed modules must use new form and
  complete all mandatory fields from 19th April
  2006
• Existing entries can be updated by Schools or
  Faculties as soon as they wish
• A deadline for phasing out of the old free text
  fields will be set probably mid 2007 central
  support is being sought to transfer entries
• Exam Admin information must be entered by October
  2006 a final date will be announced
• Some fields (e.g. rationale) are optional
  initially but may become mandatory later
• Note there are time windows on some open fields
  this is to avoid disrupting OLE and other
  processes

47
Universal Programme Catalogue (UPC)

• The UPC Team
• Jeremy Rayner
• Geoff Barker-Read
• Angie Grain
• Tessa Mobbs
• Lisa Summers
• Alice Hornostaj
• John Ramsden
• Allen Sluggett
• Stefan Timphus
• Ron Spence
• Jackie Boyer
• Khadim Ali
• Adeyinka Adeyemi
• Mitesh Mistry