Ohio

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Ohio Statewide Automated Child Welfare
Information System
SACWIS
Welcome to SACWIS Mini-bites
The Bite Gets bigger
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SACWIS is coming... You are only a click away

• The materials in this presentation are
  preliminary and are subject to change.
• As such, this material is intended to provide a
  general overview of system capabilities.
• Questions, ideas or requests for additional
  information on Ohio SACWIS can be sent to
• SACWIS_at_odjfs.state.oh.us
• For additional information on Ohio SACWIS
• http//jfs.ohio.gov/sacwis/

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SACWIS is coming... You are only a click away

• SACWIS mini-bites will give you a taste of what
  the new case management system for Ohio child
  welfare workers will be like.
• It will show some of the many features and
  benefits of how SACWIS will help you organize and
  manage your work and assist in delivering
  services to the families and children of Ohio

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SACWIS is coming... You are only a click away

• This weeks mini-bite includes

SACWIS System Administration
let's take a peek ...
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SACWIS Agency Information
The Agency Details page maintains information
contained in the Agency Address Book. The
public and private agency information captured on
this page includes, Agency Type (public or
private), Accreditation, Agency Contact
information (phone, hotline, email, web, TDD),
and up to six agency staff names with job titles.

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SACWIS Unit Supervisor Information
Maintain Unit and Supervisor allows the County
System Administrator to add or modify new or
existing unit and supervisor information. The
information maintained here will populate the
drop-down lists for the Supervisor and Unit
fields on the Maintain Staff page, Assignment
Page, Routing and Approvals and ticklers and
notifications.
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This page allows the State and County System
Administrator to maintain the tickler templates
in SACWIS. Only State and County System
Administrator will have access to the template
and theyll be able to copy, modify and
deactivate ticklers. County System Administrator
can only copy State defined ticklers.
SACWIS Tickler Administration/ Maintenance Tab
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• A tickler is associated with a work-item and
  specifies a task that is required to be completed
  by a certain due date and by a worker with an
  assigned role.
• The display date, due date and escalation dates
  are derived from the tickler template.
• Agencys have the option to customize the number
  of days for Display, First, and Second
  escalation.
• The number of days cannot exceed the State
  defined due days.

SACWIS Tickler Template Tickler Creation
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Manual disposition of system generated and
Ad-hoc ticklers is available and are performed by
either the State System Administrator or the
County System Administrator.
SACWIS Tickler Disposal

• Manual disposal is applicable only within an
  agency and must be perform by the County system
  Administrator.
• State System Administrator can dispose of
  agencys ticklers at the agency request.

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SACWIS Broadcast Messages
Your special BROADCAST message goes here.....
The System administrators will also be able to
specify who should receive the message. An
Agency Administrator will only be able to send
messages to their specific agency.

• All the broadcast, agency and state messages that
  display on the desktop are created from this
  page.
• To assist with creating new messages, a System
  Administrator will be able to search for a
  previous message and modify the content if they
  like. This will help them to avoid having to type
  an entirely new message each time one is sent.

System administrators will be able to specify
when a message is to begin and when it should end.
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Administrative
Workload Report
Agency
The Reports tab allows workers with the
appropriate access to search for and generate
standard, on-demand reports. These are reports
that have pre-defined formats.
SACWIS Reporting

• Workers will have the option to generate a report
  or view the history of a report that may have
  been generated several times.

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SACWIS is coming... You are only a click away
Stay Tuned for more SACWIS mini-bites SACWIS
administration is the cats meow..
Do you have some ideas, questions or just a need
to know? Send a note to SACWIS_at_odjfs.state.oh.us