20072008 CALENDAR

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2007/2008 CALENDAR

• OCTOBER 1 21 ORDER TAKING
• OCTOBER 22-26 GIRL ORDERS DUE
• OCTOBER 29 TROOP ORDER DUE
• NOTE NO ORDERS ACCEPTED AFTER THIS DATE
• NOVEMBER 13-14 DELIVERY TO SU

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• NEW for QSP 2007/2008
• All Troop Orders will be entered online down to
  the Girl Level.
• To continue with this tutorial by clicking
  Begin.

BEGIN
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Troop / Girl OrderInstructions

• The following is an example of how to enter
  orders down to the Girl level.
• All of the products and incentives shown in this
  presentation are for demonstration only. They
  will NOT match your councils products and
  incentive choices.
• For further details please refer to the 2007
  manuals available online.
• Just read everything in the yellow boxes and
  click where the arrows point.

BEGIN
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Ashdon Farms Home Page http//gsorders.ashdonfarms
.com
Enter the Login Password that was assigned to
you. Then make sure to select the 2007 Fall
Product Sale Campaign. Click sign-in.
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TROOP PAGE As a Troop user this is the first
page you will see after you sign-in. If no
changes or updates are necessary for your troop
then you can proceed directly to the Troop/Girl
Orders tab.
NOTE The pencil icon will take you to the Troop
Details Page to change any current troop
information. The Troop Details Page will be
covered later in the tutorial.
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Troop Detail Page If you need to make changes to
your troop information click the pencil icon to
get into the Troop Detail Page.
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TROOP DETAILS PAGE Click Begin Edit.
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TROOP DETAILS PAGE Make changes and click Apply
Edit when done.
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TROOP/GIRL ORDERS Click Edit in the pink Girl
Orders column.
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TROOP/GIRL ORDERS Click Edit next to Girls
Registered Selling. These quantities must be
entered manually!
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TROOP/GIRL ORDERS Enter number of girls
registered and number of girls selling. Click
Update when done.
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TROOP/GIRL ORDERS Click Add New Girl Order
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Enter Girl Identifier (First Name followed by
Last Name), QSP andNut/Candy quantities then
click Update.
NOTE Girl Identifier (First name followed by
last name I.e., Susie Smith.)
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Make incentive selections and fill in any manual
fields if necessary. Then click Update.
NOTE There may be some items that require
manual entry. Those will appear in a blank box
with a 0. Please fill in appropriate
quantity before clicking Update.
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If you forgot to make an incentive selection a
red error box will appear.
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Complete your incentive selections and click
Update.
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If your product AND incentive order is correct
click Add Product Incentive Order.
Otherwise click Cancel Product Incentive
Order to start over.
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Keep clicking the Add New Girl Order button
until all Girl Orders have been added. When
you are done Navigate Back to view your total
Troop Order.
NOTE The Troop Special Order is only to be
used with Council approval. This will be covered
later in the tutorial.
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Bank Deposits can be accessed from the Troop/Girl
Orders page. Just click Add in the Bank
Deposits column.
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Select the proper bank from the drop box and then
click Add Deposit.
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Enter all necessary information and click Apply
Add when complete. Be sure to enter date actual
deposit made and the Transaction Number as shown
on the validated deposit slip.
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Click Navigate Back when done.
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TROOPS PAGE Click report you wish to view. Girl
level reports will be available in fall.
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T-2 Can be used as a receipt. This report is
also available for incentives. We will be
creating a report at the girl level similar to
this. Print copy of this report and submit to SU
Coordinator with validate bank deposit.
Next Screen
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COUNCIL PRODUCTS PAGE Click Council Products
to view a list of all QSP, Nut/Candy and
Incentive items. This list includes retail
values, proceed levels and gives you access to
Nutritional Information.
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COUNCIL PRODUCTS PAGE Click View Nutritional
Info for All Council Products.
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NUTRITIONAL INFORMATION
Next Screen
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Troop Special Order

• The Girl Scout Council of Vermont will not be
  offering this function for 2007/2008.

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GIRL ORDER TRANSFERS

• The Girl Scout Council of Vermont will not be
  offering the special order function therefore,
  girl order transfers will not be available for
  the 2007/2008 sale.

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Thank you for using the Ashdon FarmsSystem!
Once the Council has submitted the Incentive
Order to Ashdon Farms ALL Girl Orders will be
LOCKED. NO edits can be made and NO new Girl
Orders can be added.