NAVFAC MENTOR PROTG PROCESS

1
NAVFAC MENTOR PROTÉGÉ PROCESS

• Jerry Chapman
• Deputy Director, SADBU
• Engineering Field Activity, Northeast
• Naval Facilities Engineering Command
• Atlantic Division
• [phone]
• Jerry.Chapman_at_navy.mil

2
NAVFAC Mentor Protégé Program

• Mentor must -
• Set Up The Relationship
• Identify a protégé that the firm has some
  experience with
• Identify An Active Contract
• Contract must have a subcontracting plan
• PCO/ACO must agree to add MPP agreement
• Conduct Assessment With Protege
• Prior to developing a mentor protégé agreement

3
NAVFAC Mentor Protégé Program

• Provide to the PCO/ACO
• Signed mentor protégé agreement
• Technical proposal in work breakdown structure
• Cost proposal to match WBS (no profit)
• Training schedule/plan of action and milestones
• Metrics to measure success of program
• Statement of commitment to the agreement
• Statement of benefit to DOD/USN
• Protégés size certification and proof of SB
  program certification

4
NAVFAC Mentor Protégé Program

• PCO/ACO and Deputy for SB -
• Review the submittals
• Evaluates technical/management assistance ratio
• Provide a signed letter of commitment to
  administer the agreement under the active
  contract
• Forward the package to the Associate Director

5
NAVFAC Mentor Protégé Program

• Associate Director
• Reviews package
• Resolves any issues that may stop package
• Evaluates Return on Investment/Risk
• May request a Dun and Bradstreet on either or
  both parties
• Prepares a letter for Program Manager to Cosign
  to DON SADBU
• Briefs Program Manager on the package
• Discusses any issues with PCO/ACO/Deputy for
  Small Business
• Forwards package to DON SADBU

6
NAVFAC Mentor Protégé Program

• DON SADBU Approves
• Directs funds to the NAVFAC Comptroller
• Comptroller forwards to field office
• Contracting Officer modifies contract obligates
  funding
• Provides a copy of contract document to Associate
  Director and DON SADBU

7
NAVFAC Mentor Protégé Program

• PCO/ACO and Deputy SB monitor agreement
• Conduct quarterly reviews
• Ensure DCMA reports submitted
• Ensure monthly expenditures reported to Associate
  Director
• On quarterly basis
• Review changes due to scheduling and priorities
• Requires funding letter for follow on option at
  least three months prior to end of agreement
  period
• Provides recommendation to Associate Director for
  option
• Go/No go
• Identifies opportunities for protégé for prime
  contracts
• Monitors subcontracting opportunities provided to
  protege