Unmasking the Courses Eligible for Enrollment Determination

1
Unmasking the Courses Eligible for Enrollment
Determination

• Presented by Bill Spiers
• Director of Financial Aid
• Tallahassee Community College

2
Questions About Eligible Classes

• Why do we care what classes a student takes?
• Is this a new regulation?
• How do I determine which classes are eligible?
• What happens to students who take classes that
  arent eligible?
• Where do we go from here?

3
Why Do We Care What Classes A Student Takes?

• We really dont care.
• Forcing specific classes goes against the idea of
  a liberal arts education.
• The Federal Student Handbook tell us we can only
  count classes that apply toward the students
  degree program.

4
(No Transcript)
5
Federal Handbook Statement
6
Is This A New Regulation?

• This is not a new requirement.
• It is a requirement that is now receiving more
  attention.
• We can be cited in a program review or audit for
  failure to follow this requirement.
• No citation other than the Federal Student
  Handbook.

7
Which Classes Are Eligible?

• Classes that apply toward the students
  designated degree program are eligible to
  determine enrollment status.
• Remedial classes are eligible.

8
Which Classes Are Eligible?

• Student A is an AA General Education student.
  The program requires six credit hours of
  mathematics. Student A has completed MAC 1105
  and is now in MAC 1106. This course is eligible.
• Student B is working on a BS in history. To
  fulfill his math requirements, he must take a
  remedial math course, MAC 0024. This Class is
  eligible as you can have up to 30 hours of
  remediation.

9
Which Classes Are Eligible?

• Student C is taking a higher level math class
  which is not required for her degree. She has
  completed both her math requirements and her
  elective requirements. The class is not eligible
  to be used in determining enrollment status.
• Student D is working on an AA to transfer to the
  University. He is taking a language needed for
  transfer. He has completed his elective
  requirements. The language course will not be
  covered.

10
Which Classes Are Eligible?

• Students can have more than one major.
• Students can change majors.
• Students with documented disabilities can have
  class substitutions.

11
What Happens to Students Who Take Classes That
Arent Eligible?

• The student can take the class, but it cannot be
  used in determining enrollment status.
• Student can pay for the class with financial aid,
  as it is an educational expense.
• Student can pay for class out of pocket.

12
Where Do We Go From Here?

• Decide what you want your institution to do, and
  what your institution can do.
• Educate senior administrators about the problem.
• Make sure people understand this is an
  institutional issue.

13
Where Do We Go From Here?

• Develop a plan of action.
• Automate as much of the process as possible.
• Attempt to determine impact on students.

14
Where Do We Go From Here?

• Notify students of the need to keep courses
  within their degree audit.
• Make sure your have a system to notify students
  if they enroll in classes that do not fit in
  their degree audit.

15
Where Do We Go From Here?

• Establish a triage unit during the first terms
  you implement your degree audit system to care
  for students who take courses outside their
  degree program.
• Involve more than the Financial Aid Office!

16
(No Transcript)
17
(No Transcript)
18
(No Transcript)
19
Are We Having Fun Yet?

• You Bet!
• Maybe!
• Kinda!
• Not Really!

20
Unmasking the Courses Eligible for Enrollment
Determination

• Questions