CMGC Lessons Learned

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CMGC Lessons Learned

• Presented by
• Reuel Alder Robert Stewart
• Innovative Contracting Engineers

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Presentation Outline
Why Innovative Contracting

• Why is UDOT using Innovative Contracting?
• What lessons has UDOT learned with CMGC?
• Where are we going?

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Traditional Cost Curve for Construction Projects
Why Innovative Contracting
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User Costs vs. Time in Work Zones
Why Innovative Contracting
Doesnt include inflation / material increase /
temporary environmental impacts
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Project Cost Curve
Why Innovative Contracting
6
Innovative Methods Learning Curve
Why Innovative Contracting
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Innovation to Reduce Total Cost
Why Innovative Contracting
Design Build
ABC
CMGC/CM at Risk
Warranties
AB
Lane Rental
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Design Build
Why Innovative Contracting
Plan
UDOT
Design
Contractor
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Design Build
Why Innovative Contracting

• Benefits
• Early known cost
• Lower time/cost growth
• Reduce delivery time
• Reduce design errors
• Improve constructability
• Identify and manage risk
• Encourage innovation
• Less detail required in design
• Expands UDOT resources

• Risks
• Proposal costs (stipend )
• Innovation limited to contractor experience
• Third Party Delay
• Control in design
• Financing

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Design Build Strategy
Why Innovative Contracting

• Projects where in-house resources not sufficient
• Projects that can benefit from fast-tracking
• Projects with high need for innovation
• Projects on Interstate (mitigated 3rd-party
  delay)
• Risks known and transferable

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CMGC Process
Why Innovative Contracting
Plan
UDOT
Design
Contractor
Negotiate
UDOT
Build
Bid Build
Contractor
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CMGC
Why Innovative Contracting

• Risks
• Sole source contract
• Unable to negotiate on project cost

• Benefits
• UDOT controls design
• UDOT selects innovation
• Reduce design errors
• Lower cost/time growth
• Improved constructability
• Identify and manage risk
• Detail in design to level needed by Contractor
• Early Procurement
• Early start on critical path

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Strategy for CMGC
Why Innovative Contracting

• Projects that UDOT needs Contractor involvement,
  but desires to control design
• Projects with high need for innovation
• Projects that can benefit from early procurement
• Projects with adequate time for design
• Projects with third-party risk

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Risk
Why Innovative Contracting
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Why is UDOT using Innovative Contracting?
Why Innovative Contracting

• Times have changed
• Use the experience of construction industry
• Early mitigation of risk

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CMGC Project Reports
Lessons Learned
Reuel Alder Innovative Contracting
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CMGC Federal
Lessons Learned
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CMGC State
Lessons Learned
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GMGC PMs
Lessons Learned
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Contracting Method Evaluation Guide
Lessons Learned

• Use in Concept Development
• Use with Risk Assessment

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Review Questions forCMGC Projects
Lessons Learned

• Design benefits/challenges
• Constructability
• Innovations
• Schedule
• Risks identified and managed
• Learning opportunities
• Environmental stewardship

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Anticipated Benefit
Lessons Learned
UDOT Controls Design UDOT selects Innovation
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The Experience
Lessons Learned

• The contractor understood and applied new
  Technology
• The SPMT contractor was able to understand the
  slope and limitations of the area

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Anticipated Design Benefit
Lessons Learned

• Contractor participation is expected to
• improve constructability,
• reduce errors and change orders,
• identify and manage risk, and
• reduce overruns

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Design Experience Cont
Lessons Learned

• Contractors have experienced more designs
• Allowed us to meet the rapid design schedule
• Contractor design changes saved time and effort
• Helped establish the detail needed on plans
• Helped prioritized utilities and right-of-way
• Design customized to contractors means and
  methods
• Optimized construction and reduced cost

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Design Experience Cont
Lessons Learned

• Early involvement on challenging issues
• Resolve railroad crossing, groundwater and
  drainage
• Time to discuss the storm drain design details as
  well as utility impacts
• Understanding design and meet UDOT standards
• Contractor worked with the designer on rock
  blasting

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Design ExperienceRiverdale Rd
Lessons Learned

• Approximately 280,000 in savings thus far
• Designer assumed the contractor would not want to
  construct the storm drain laterals
• Designer identified several trunk lines
• Contractor suggested to increase sized of main
  trunk line and replace laterals
• This avoided several utility disruptions and
  saved approximately 8,000 feet of pipe

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Constructability Experience Redwood Rd
Lessons Learned

• Unforeseen constructability issues addressed
• Sinking caissons and unknown foundations
• Helped optimize design and reduce cost
• Pavement material
• Decorative fencing

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Constructability Experience I-80
Lessons Learned

• Contractor participates in weekly meetings to
  simplify construction methods, reduce cost and
  reduce schedule
• ABC components
• Placement of sign structures
• Placement of ATMS lines
• Sign foundations and
• Treatments to the abutments

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Constructability Experience Lisa Wilson
Lessons Learned

• Constructability of the projects went well
• Constructability issues were brought forward by
  the contractor in the design
• Storm drain and the depth of the crossings
• Driveways were redesigned at the contractors
  request

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Anticipated Innovation Benefits
Lessons Learned

• UDOT can select innovation independent of
  contractor experience or abilities
• Contractor participation is expected to encourage
  innovation
• Contractor participation is expected to moderate
  the risk of new technology innovations

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Innovations
Lessons Learned

• Redwood Rd innovations
• Hydraulic improvements (trunk lines)
• Visual tools to express expected delay to the
  traveling public
• I-80 innovations
• Accelerated Bridge Construction
• Steel girders used for ease of movement in the
  ABC process
• Moveable barriers

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Innovations Cont
Lessons Learned

• Riverdale innovation
• Accelerated Bridge Construction (ABC)
• Movable crossings
• Precast concrete panels for driveways
• Business bucks

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Ford Motor Company
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After ReengineeringNo Invoice
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Anticipated Schedule Benefits
Lessons Learned

• Shorten time between design and construction
• Compress project schedule by early start
• Early procurement of long lead items
• Begin at risk before Utilities and R/W are
  completed

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Schedule Experience
Lessons Learned

• Redwood Rd
• Design schedule shortened
• Construction time lengthened
• Scope expanded in design
• I-80
• Anticipate saving one construction season by
  running parallel activities

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Schedule Experience Cont
Lessons Learned

• 4500 S _at_ I-215 ABC
• Saved a construction season
• Hired contractor early
• Early bid package for steel
• 5600 W
• Design shorted by two months
• Phasing construction to preclude railroad work
  saved 1 construction season

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Schedule Experience Cont
Lessons Learned

• I-80 Aria Blvd
• Mistakes in plans
• Design schedule longer
• Riverdale
• Anticipate an early start on earthwork and bridge
  materials

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Schedule Experience Cont
Lessons Learned

• Parrish Lane _at_ I-15
• Having the contractor in the design process
  allowed the team to meet the rapid design schedule

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Anticipated Risk Benefits
Lessons Learned

• Contractor will help identify and manage risk
• Contractors relationship with 3rd parties helps
  mitigate risk
• R/W after design reduces errors and rework
  (compared to DB)

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Risk Experience
Lessons Learned

• Contractor helped to identify risk in ABC, R/W,
  Utilities and Schedule for I-80
• Critical in prioritizing utilities for Redwood Rd
• Contractor pot holed and identified utility
  locations on 5600 West
• Contractor input on rock blasting at I-80 Aria
• Self Propelled Modular Transporter (SPMT)

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Lessons LearnedRedwood Rd 1st CMGC
Lessons Learned

• This process helped all parties understand
  financial consequences
• Good exchange with contractor
• The scope expanded during design
• Meetings were not structured well until project
  end
• Need an independent schedule or time estimate as
  well as an ICE
• Add Anticipate typical urban construction items
  to RFP

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Lessons LearnedLisa Wilson Projects
Lessons Learned

• Projects are done quicker
• Design plans are improved
• Construction information is better communicated
• Excessive information is minimized
• We will not use all of our design budget

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Lessons LearnedLisa Wilson Projects
Lessons Learned

• Subcontractor and supplier input is critical
• Third party estimator is essential
• Designer and contractor reconcile quantities so
  estimators have common understanding
• Bid items are less complex

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Lessons LearnedLisa Wilson Projects
Lessons Learned

• Contractor performed potholing
• Field awareness
• Improved work with Utilities
• Solutions other than relocation
• Quick turn around at project end because designer
  had contractor input to work out cleanup issues

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Lessons LearnedParrish Lane
Lessons Learned

• Quality of Plans improved
• Contractor gets needed information
• Subcontract and material supplier input crucial
• Third party estimator needs to meet with designer

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Faster Better Cheaper

• Innovation
• Eliminate unnecessary work
• Eliminate delays between steps
• Parallel process
• Pre process
• New Technology
• Defined repeatable process
• Tasks are known
• Gain speed with experience
• Continually analyze and improve
• Training, Training, Training

Process
Technology
People
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AGC Benefits
Lessons Learned

• Minimize Risk
• Improve Schedule
• Coordinate with Designer
• Partnership instead of Adversarial Relationship
• Best Method to Try New Innovations

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Where are we going?
Where are we going?

• Project Selection
• Proposal Phase
• Design Phase
• Process Improvements

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Project Selection
Where are we going?

• Select method in the concept phase
• Need to look at entire program.

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Proposal Phase
Where are we going?

• Project Approach
• Need to better define goals and what is expected.
• Focus more attention to these goals in
  pre-proposal meetings
• Innovations
• Outline those ideas that UDOT already has.
• Describe those ideas UDOT has ruled out.

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Price History

• Selected on technical capabilities
• Contractors complaint beauty contest
• Price added as a selection criteria
• Contractors complaint buying the project
• Statistical average for price
• Contractors at AGC accepted the approach

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Price Benefits

• Brings cost innovation to the table
• Brings cost competition to the table
• Brings cost accountability to the table
• Provides validation of good price for public trust

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Proposal Phase
Where are we going?

• Price
• Continue to use the average target
• Perhaps use low-bid on projects where significant
  design occurs
• Find a way to include a time element (incentives
  / lane rental / AB / etc.)
• Approach to Price
• Emphasize during pre-proposal
• Change the format

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Design
Where are we going?

• Get Contractor on board as early as possible
• Include the Independent Cost Estimator
• Phasing
• Recommendation from Region Director
• Phases truly must be independent!

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Phasing (PDBS / ePM)
Where are we going?

• PDBS is not set up for multiple phases
• Each phase acts as a separate project
• Separate
• Checklist
• Eng. Estimate / Red Flag Analysis
• Insurance/bonds
• Project book / contract
• Award / NTP
• Project and PIN

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End

• Why is UDOT using Innovative Contracting?
• What has UDOT learned with CMGC?
• Where are we going?

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AGC Subcommittee

• Proposal Phase
• Price and Quals.
• Avg. Bid preferred if price included.
• Perhaps use low bid on small projects (especially
  if majority of design is done)
• Get Contractor input on bid items to be included
  in RFP.

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Faster Better Cheaper

• Innovation
• Eliminate unnecessary work
• Eliminate delays between steps
• Parallel process
• Pre process
• New Technology
• Defined repeatable process
• Tasks are known
• Gain speed with experience
• Continually analyze and improve the process
• Training, Training, Training

Process
Technology
People
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Project Development Goals

• Reduce the time to contract
• Reduce Project time
• Reduce impact on the public
• Deliver higher quality for less total cost

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AGC Subcommittee cont.

• RFP
• Need to make requirements clearer
• Goals
• Scoring
• What isnt expected
• Decrease submittal size on small projects
• How are user costs perceived?
• Stipend?

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AGC Subcommittee cont.

• Selection Process
• Interviews
• Only potential winners
• Limit interview team to PM, Estimator, and those
  involved on project
• Design Phase
• Get Contractor on board earlier in design phase
• Perhaps pick Contractor before Designer
• Provide more time in design

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AGC Subcommittee cont.

• Construction Phase
• Price Negotiations
• Get ICE involved in project meetings
• Post winning bids

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Early Involvement
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Design Build and CMGC
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CMGC
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Design Build