Adventure Works Annik Stahl July 2002

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Citywide Layoff ProceduresJanuary 21, 2009
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Layoff Process
Step 1 Department identifies position reduction
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Step 1 Department identifiesposition reductions

• Department identifies specific positions for
  reduction, based on a lack of funds supported by
  a business rationale
• Department obtains approval to proceed with
  layoffs from the Mayors Budget Director

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Layoff Process
Step 1 Department identifies position reduction
Step 2 Department identifies employee with least
departmental seniority
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Step 2 Department identifies employee with
least departmental seniority

• Department identifies least senior employee
• Inverse order of seniority by class and status
• Exceptions to the order of layoff require
  canvassing more senior employees
• Civil Service order of layoffs
• Provisional employees in the affected class
• Entrance Provisionals shall be laid off prior to
  promotive Provisionals in the same class
• Probationary employees in the affected class
• Permanent employees in the affected class

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Layoff Process
Step 1 Department identifies position reduction
Step 2 Department identifies employee with least
departmental seniority
Step 3 Department provides notice to affected
employee as per MOU
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Step 3 Department provides notice to affected
employee as per MOU

• Department issues a notice of layoff to the
  employee
• Minimum notice period required by MOU
• Department submits documents to DHR
• Department notifies the union per MOU
• Department coordinates requests to meet and
  confer through the Employee Relations Division

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Layoff Process
Step 1 Department identifies position reduction
Step 2 Department identifies employee with least
departmental seniority
Step 3 Department provides notice to affected
employee as per MOU
Step 4 DHR reviews and verifies department action
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Step 4 DHR reviews and verifies department
action

• DHR Layoff Processing Team
• Reviews and verifies that department considered
• Departmental seniority
• Tie-breaking procedures
• Special conditions
• Verifies that documentation contains
• Appropriate notice requirements
• Appropriate effective layoff dates
• Employee Information Booklet provided

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Layoff Process
Step 1 Department identifies position reduction
Step 2 Department identifies employee with least
departmental seniority
Step 3 Department provides notice to affected
employee as per MOU
Step 4 DHR reviews and verifies department action
Step 5 DHR reviews employment history of the
affected employee
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Step 5 DHR reviews employment history of the
affected employee

• Review of Employment History
• Layoff Team will evaluate the laid off employees
  employment history
• Previous employment history and status
• Determine Citywide seniority in the affected
  classification
• Establish Holdover Rosters
• All permanent and probationary civil service
  employees laid off will be automatically placed
  on a Holdover Roster for the class.

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Layoff Process
Step 1 Department identifies position reduction
Step 2 Department identifies employee with least
departmental seniority
Step 3 Department provides notice to affected
employee as per MOU
Step 4 DHR reviews and verifies department action
Step 5 DHR reviews employment history of the
affected employee
Step 6 DHR reviews Citywide seniority of
employees in affected class
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Step 6 DHR reviews Citywide seniority of
employees in affected class

• DHR reviews the affected employees placement on
  the seniority roster for the affected class
• DHR reviews special conditions on requisitions of
  less senior employees in the affected class

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Layoff Process
Step 1 Department identifies position reduction
Step 2 Department identifies employee with least
departmental seniority
Step 3 Department provides notice to affected
employee as per MOU
Step 4 DHR reviews and verifies department action
Step 5 DHR reviews employment history of the
affected employee
Step 6 DHR reviews Citywide seniority of
employees in affected class
DHR identifies vacant requisitions
Step 7
DHR returns laid-off employee to vacant
requisition
Step 8
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Step 7 DHR identifies affected employees
return-to-duty rights

• DHR identifies vacant available requisitions in
  the affected class

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Step 8 DHR returns the affected employee to
duty, where possible

• DHR returns the affected employee to a vacant
  requisition

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Layoff Process
Step 1 Department identifies position reduction
Step 2 Department identifies employee with least
departmental seniority
Step 3 Department provides notice to affected
employee as per MOU
Step 4 DHR reviews and verifies department action
Step 5 DHR reviews employment history of the
affected employee
Step 6 DHR reviews Citywide seniority of
employees in affected class
DHR identifies vacant requisitions
DHR identifies least senior employees City-wide
Step 7
DHR displaces least senior employee
DHR returns laid-off employee to vacant
requisition
Step 8
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Step 7 DHR identifies affected employees
return-to-duty rights

• DHR identifies least senior employees in the
  affected class City-wide for possible
  displacement

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Step 8 DHR returns the affected employee to
duty, where possible

• DHR displaces the least senior employee in the
  affected class, City-wide

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Layoff Process
Step 1 Department identifies position reduction
Step 2 Department identifies employee with least
departmental seniority
Step 3 Department provides notice to affected
employee as per MOU
Step 4 DHR reviews and verifies department action
Step 5 DHR reviews employment history of the
affected employee
Step 6 DHR reviews Citywide seniority of
employees in affected class
DHR identifies vacant requisitions
DHR identifies least senior employees City-wide
Step 7
DHR determines reinstatement rights
DHR displaces least senior employee
DHR returns laid-off employee to vacant
requisition
Step 8
Affected employee remains on Holdover Roster
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Step 7 DHR identifies affected employees
return-to-duty rights

• DHR identifies reinstatement rights of the
  affected employee

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Step 8 DHR returns the affected employee to
duty, where possible

• DHR maintains the affected employee on a holdover
  roster for five (5) years

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How bumping occurs
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Questions and Answers